{"id":2704831,"url":"https://alion.io/job/susquehanna-international-group-reception-coordinator","title":"Reception Coordinator","company":{"id":4917,"name":"Susquehanna International Group","domain":"sig.com","url":"https://alion.io/company/sig","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":44000,"max_usd":83000,"period":"year","method":"role_seniority_country_cell","sample_n":8},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-16T12:16:16Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-21T18:18:35Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Overview\nWe are looking for a professional and highly organised Reception Coordinator to join our London office. As the first point of contact for employees, candidates and visitors, you will play an important role in creating a welcoming, professional and efficient experience while ensuring the smooth day to day running of reception. This role is ideal for someone who is confident working independently, enjoys a fast-paced environment and can quickly become a valued member of the team.\nReporting to the Head of Facilities EMEA, who is based in Dublin, you will work alongside colleagues across both our Dublin and London offices to deliver an exceptional front of house experience and provide administrative support as required.\nList of duties contains:\nReception\nBe the first point of contact for employees, candidates, clients and visitors, providing a professional and welcoming experience.\nManage the reception area, ensuring it is always well presented and reflects Susquehanna's high standards.\nAnswer incoming telephone calls, take messages and direct enquiries appropriately.\nCoordinate visitor arrivals, including registering guests, issuing passes and notifying hosts.\nManage meeting room bookings and ensure rooms are prepared for internal and external meetings.\nArrange catering for meetings and assist with hospitality requirements.\nAccept and coordinate deliveries, post and courier services.\nLiaise with building management regarding visitor access and day to day facilities matters\nAdministration\nPartner closely with colleagues across Employee Experience, IT, Tech, HR, Legal, Operations, Security and other business teams to support the smooth running of the London office.\nProvide other administration support to the smooth running of the office\nProcess supplier invoices by reviewing and rejecting/approving. Requesting amendments from suppliers where necessary.\nManage security access cards for new joiners, leavers, visitors and contractors.\nRespond to security breaches in a timely manner in line with processes\nFacilities\nAct as fire warden for designated areas and maintain staff evacuation list.\nAssist with facilities helpdesk duties and logging of requests and provide back up support to the facilities and administration teams as required.\nSupport the coordination of cleaning, catering, security and waste services, liaising with relevant teams and service providers and escalating issues as required.\nWhat we’re looking for\nMinimum 3 years’ experience of relevant reception/front of house experience\nProfessional approach, with excellent interpersonal and communication skills.\nOutstanding customer service skills with the ability to build positive relationships with employees, candidates and visitors.\nStrong organisational skills with the ability to prioritise competing demands.\nExcellent verbal and written communication skills.\nHigh attention to detail and the ability to maintain confidentiality.\nA proactive, flexible approach with a willingness to support the wider team where needed.\nComfortable working in a fast paced, professional environment.\nProficiency in Microsoft Office, including Outlook, Word and Excel.\nH&S training (Fire warden, First aid, H&S awareness training) an advantage","description_format":"text","description_chars":3236,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hedge Funds & Alternative Investments"],"lifecycle":[{"event":"open","at":"2026-10-16T12:16:16Z"}],"visa":[],"liveness":{"score":72,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.805,"p_room":0.9,"age_days":4,"expected_fill_days":8,"reasons":["conf:1","velocity","win:mid","comp:brand"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/susquehanna-international-group-reception-coordinator","json_url":"https://alion.io/job/susquehanna-international-group-reception-coordinator.json","meta":{"generated_at":"2026-10-21T20:51:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":29709,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4917},"rest":"https://alion.io/mcp/rest/get_company?id=4917"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsusquehanna-international-group-reception-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsusquehanna-international-group-reception-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsusquehanna-international-group-reception-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/susquehanna-international-group-reception-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsusquehanna-international-group-reception-coordinator"}]}