{"id":364186,"url":"https://alion.io/job/swift-senior-management-assistantoffice-manager","title":"Senior Management Assistant/Office Manager","company":{"id":35426,"name":"Swift","domain":"swift.com","url":"https://alion.io/company/swift-com","size_band":"1001-5000","is_staffing_agency":false,"is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":86,"open_postings":18,"ghost_share":0,"stale_share":0.556,"repost_share":0,"time_to_fill_p50_days":45,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Culpeper, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":52000,"max_usd":117000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":294},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"ServiceNow","optional":false}],"status":"live","first_seen_at":"2026-08-14T00:00:00Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-24T10:23:22Z","board_verified":true,"closed_at":null,"days_open":41,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":41},"description":"ABOUT US\nWe’re the world’s leading provider of secure financial messaging services, headquartered in Belgium. We are the way the world moves value - across borders, through cities and overseas. No other organisation can address the scale, precision, pace and trust that this demands, and we’re proud to support the global economy.\nWe’re unique too. We were established to find a better way for the global financial community to move value - a reliable, safe and secure approach that the community can trust, completely. We’re always striving to be better and are constantly evolving in an ever-changing landscape, without undermining that trust. Five decades on, our vibrant community reflects the complexity and diversity of the financial ecosystem. We innovate diligently, test exhaustively, then implement fast. In a connected and exciting era, our mission has never been more relevant. Swift now has a presence in 200+ countries and legal territories to serve a community of more than 12,000 banks and financial institutions.\nSr. Manager Assistant/Office Manager\nIn this role, you will provide comprehensive administrative support to site management and department leaders while helping ensure that daily operations, meetings, events, travel, and special initiatives are coordinated efficiently.\nWhat to Expect:\nIn this role you will:\nManage site administrative responsibilities, organize and facilitate meetings, and coordinate with responsible groups to support the effective upkeep and operation of the site.\nReview Visitor Access Forms in ServiceNow and serve as the Site Manager’s delegate for visitor request approvals.\nPerform administrative or technical duties related to the activities of supported managers or departments.\nPlan and coordinate logistics for team meetings, off-sites, departmental gatherings, customer visits, and special occasions.\nSupport on-site and off-site events by working with external vendors to select venues, catering, and entertainment, and coordinate with employees at other locations as needed.\nArrange travel for supported managers, initiate travel requests, and process and submit expense reports.\nCollect and prepare materials for reports, meetings, and presentations; attend meetings and record minutes when required.\nMaintain Outlook calendars and update the U.S. On-Call calendar in ServiceNow.\nParticipate in special projects and initiatives outside the normal administrative scope as needed.\nProvide backup coverage for other administrative team members upon request.\nDemonstrate awareness of relevant policies, processes, and procedures, and recommend improvements where appropriate.\nWhat will make you successful:\nWe are seeking professionals with:\n5 or more years of progressive experience as an office manager, administrative assistant, executive assistant, or in a comparable role supporting senior leaders in a complex, fast-paced organization.\nDemonstrated experience managing complex calendars, recurring meetings, competing priorities, conference rooms, video conferencing, and schedules across global time zones.\nExperience coordinating site operations, workplace logistics, corporate events, executive visits, town halls, trainings, vendors, catering, facilities, access, and budgets.\nHands-on experience preparing agendas and meeting minutes, tracking action items, arranging domestic and international travel, and processing expense reports.\nExperience using enterprise systems such as Workday, ServiceNow, and SAP Concur, with a proven ability to handle confidential information, manage multiple deadlines, and communicate effectively with senior leaders and internal and external stakeholders.\nWhat we offer\nWe give you the freedom to be yourself. We are creating an environment of unique individuals - like you - with different perspectives on the financial industry and the world. A diverse and inclusive environment in which everyone’s voice counts and where you can reach your full potential.\nWe are committed to an inclusive and accessible recruitment process. If you require a reasonable accommodation related to accessibility during your application or interview, please contact  or indicate this in your application.\nPlease note that this mailbox is not monitored for general recruitment enquiries and should only be used for accessibility or accommodation-related requests (for example related to vision, hearing or neurodiversity).\nAll requests are confidential and will not affect your candidacy.\nDon’t meet every single requirement? At Swift, we are dedicated to building a workplace where people can bring their full selves and ideas to the team, so if you are excited about this role, we encourage you to apply even if you do not meet every single qualification.","description_format":"text","description_chars":4774,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services","Banking","FinTech","Payments"],"lifecycle":[{"event":"open","at":"2026-09-05T19:57:19Z"},{"event":"close","at":"2026-09-08T23:18:01Z"},{"event":"reopen","at":"2026-09-23T16:36:06Z"}],"liveness":{"score":39,"band":"fade","label":"Fading","p_open":1,"p_active":0.517,"p_room":0.75,"age_days":41,"expected_fill_days":45,"reasons":["conf:1","stale_co","velocity","win:late"],"computed_at":"2026-09-24T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/swift-senior-management-assistantoffice-manager","json_url":"https://alion.io/job/swift-senior-management-assistantoffice-manager.json","meta":{"generated_at":"2026-09-24T21:49:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"subnet","units_charged":1,"used_today":106,"day_limit":5000,"remaining_today":4894,"minute_limit":60,"resets_at":"2026-09-25T00:00:00Z"}}}