{"id":2494918,"url":"https://alion.io/job/swinerton-estimating-coordinator","title":"Estimating Coordinator","company":{"id":1957911,"name":"Swinerton","domain":"swinerton.com","url":"https://alion.io/company/swinerton","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":86,"open_postings":61,"ghost_share":0,"stale_share":0.557,"repost_share":0,"time_to_fill_p50_days":54,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":50000,"max_usd":88000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3613},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[],"status":"live","first_seen_at":"2026-10-13T00:00:00Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-15T05:59:53Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Compensation Range\n$20.00 - $35.00Job Description Summary:\nTo provide estimating support to Estimating DepartmentJob Description:\nPOSITION RESPONSIBILITIES AND DUTIES:\nAbility to perform all essential duties of Junior Administrative/Jr. Project Assistant\nMaintain subcontractor database\nAssist with maintaining good business relationship with suppliers and subcontractors\nAssist with telephone contact of subcontractors\nPrepare proposals, bid packages, and mailings (MBE solicitations)\nSecure plans\nMaintain faxes in Bid Room\nCoordinate w/printer vendors for blueline printing/ordering\nParticipate in taking bid information on bid day\nUpdate the estimating schedule and bid information boards in estimating department and plan room on a weekly basis\nCoordinate advertisements to subcontractor bids on selected projects; monitor trade papers to ensure that all information provided is correctly stated\nSecure bidding documents as requested\nSet up bid/proposal serial number and official file\nFormalize and submit prospective job information sheet and associated documents for division and corporate review\nAssist estimator-in-charge with subcontractor outreach for bids; generate subcontractor fax/phone lists, send faxes, assist with drawing/specification distribution; check plan room sign-in sheet for subs working on specific jobs; make phone calls and follow up\nPerform quantity surveys as requested\nType and distribute pre-bid conference/job walk written report(s) as prepared by the estimator-in-charge; attend pr-bid conference/job walk as requested\nFormalize bid teams; assist in confirming availability of bid team members; publish final list; post lists on bid day\nAssist in arranging and formalizing pre-bid bid team meetings; confirm attendance\nPrepare bid form and associated document which must accompany the bid form including bid bond and bid envelopeAssist in assembling bid day subcontractor/bidder spread sheets\nReview and maintain MBE/WBE requirements on a bid-by-bid basis; maintain MBE/WBE program in conjunction with corporate coordinator\nAssist with bid day coordination and /or handle specification sections(s) as required by assignment; set up bid day filing system; copy and make available to bid team members bid forms, specification indexes, telephone quote sheets, etc.\nFinalize and distribute formal post-bid reports\nMaintain, log and file final bid files and budget/GMP files\nUpdate subcontractor and MBE/WBE databases; update current information including addresses, phone numbers, fax numbers and contacts; periodically issue updated sub lists to Estimating Department\nMaintain orderly plan room\nPrepare bid packages for interiors proposals including preparation of trade cost breakdowns, drawings lists, GC/Fee breakdown and notes and clarifications\nComplete other responsibilities as assigned MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:\nHigh School Diploma or equivalent\nTwo years of business or secretarial school, or the equivalent combination of training and experience\nMinimum two years secretarial or clerical experience in addition to above training\nAbility to keyboard 45 wpm accurately\nProficient in knowledge and use of word-processing and spreadsheet software\nWorking knowledge of general office procedures and office machines\nProficient in English verbal communication skills, including professional telephone manner\nProficient in written communications skills, including business writing skills\nReliability, dependability and flexibility\nSUMMARY OF BENEFITS:\nThis role is eligible for the following benefits: medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness membership, and DashPass delivery membership. Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options.","description_format":"text","description_chars":4278,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Construction"],"lifecycle":[{"event":"open","at":"2026-10-14T04:12:56Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":2,"green_card_filings_12m":0,"median_offered_wage_usd":112500,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":2,"expected_fill_days":54,"reasons":["conf:19","stale_co","win:early","comp:junior,brand"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/swinerton-estimating-coordinator","json_url":"https://alion.io/job/swinerton-estimating-coordinator.json","meta":{"generated_at":"2026-10-15T07:48:00Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11724,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1957911},"rest":"https://alion.io/mcp/rest/get_company?id=1957911"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fswinerton-estimating-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fswinerton-estimating-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fswinerton-estimating-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/swinerton-estimating-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fswinerton-estimating-coordinator"}]}