{"id":3305884,"url":"https://alion.io/job/swingtech-consulting-administrative-assistant-onsite-us-citizens","title":"Administrative Assistant - Onsite (US Citizens)","company":{"id":688029,"name":"Swingtech Consulting","domain":"swingtech.com","url":"https://alion.io/company/swingtech","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Rippling","truth_index":{"grade":"B","score":83,"open_postings":3,"ghost_share":0,"stale_share":0.667,"repost_share":0.333,"time_to_fill_p50_days":21,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Washington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":66000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Agile","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-26T21:11:00Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-11-04T21:16:57Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"About Swingtech\nSwingtech delivers innovative Information Technology and Professional Support services to a diverse range of clients across the federal and intelligence communities. With over 15 years of trusted experience as a systems integrator, we apply agile methodologies and deep industry insight to help our customers achieve greater efficiency, compliance, and cost savings. At Swingtech, we’re committed to excellence and long-term success for our clients and our team.\nPosition Summary\nThe Administrative Assistant will provide comprehensive onsite administrative, clerical, document-management, scheduling, customer-service, and office-support services to SBA OCRM personnel and contractor staff. The position requires independent judgment, accuracy, professionalism, and the ability to manage multiple priorities.\nKey Responsibilities\nProvide administrative support to senior, professional, and analytical staff.\nPrepare, format, proofread, and maintain correspondence, reports, memoranda, presentations, and other professional documents.\nCoordinate calendars, meetings, appointments, events, and conference-room requirements.\nPrepare meeting materials, agendas, notices, minutes, and action-item summaries.\nRespond professionally to routine and complex inquiries from employees, customers, stakeholders, and the public.\nConduct administrative research and process specialized records and documents.\nMaintain electronic and physical records, filing systems, tracking logs, distribution lists, and office forms.\nSupport data entry, spreadsheet maintenance, document control, and records reconciliation.\nAssist with routine bookkeeping, expenditure tracking, procurement documentation, or invoice-related records.\nManage incoming and outgoing correspondence and mail.\nMaintain office supplies, forms, and required materials.\nCoordinate with internal offices and external organizations to obtain or verify information.\nReview work products for accuracy, completeness, grammar, formatting, and quality.\nProtect sensitive, confidential, proprietary, and Government information.\nMinimum Qualifications\nHigh school diploma or equivalent.\nAt least two years of progressively responsible administrative, clerical, or office-support experience.\nExperience supporting managers, team leads, or professional personnel.\nStrong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and electronic records.\nStrong grammar, spelling, proofreading, correspondence, and document-formatting skills.\nExcellent organizational, customer-service, and time-management abilities.\nAbility to manage multiple tasks and deadlines with minimal supervision.\nDemonstrated accuracy in data entry, recordkeeping, scheduling, and document preparation.\nAbility to maintain confidentiality and exercise sound judgment.\nPreferred Qualifications\nAssociate degree in business administration, office administration, or a related field.\nExperience in a Government, financial-services, lending, legal, regulatory, or compliance-driven environment.\nExperience supporting timekeeping, invoice documentation, procurement, budget tracking, or records reconciliation.\nExperience supporting federal onsite operations.\nBusiness-level Spanish capability.\nSummary of Benefits\n15 PTO days\n11 paid holidays\nMedical Insurance with - 3 options (HSA with $600 Employer Contribution).\nDental Insurance with no age limit orthodonture.\nVision Insurance through EyeMed in and out of network coverage.\nShort Term and Long-Term Disability coverage with 100% premium support,\nLife insurance and AD&D with 100% premium support\nSupplemental Life Insurance\nCritical Care and Accident Insurance availability\nPet Insurance through Nationwide\nEmployee Assistance Program\n401k with enrollment from day one. 4% deferral by company.\n$1500 Annual Training Budget\n$1500 Referral bonus\nEligibility for annual merit and discretionary bonus\nFlexible work arrangements\nEqual Opportunity Employer Minority/Female/Veterans/Disabled","description_format":"text","description_chars":3969,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"Spanish","level":"All levels","optional":true}]},"benefits":["401k plan","Dental insurance","Flexible schedule","Health insurance","Life insurance","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["IT Consulting & Digital Transformation","Custom Software 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