{"id":754078,"url":"https://alion.io/job/sygaldry-office-operations-assistant","title":"Office Manager & Executive Assistant","company":{"id":687371,"name":"Sygaldry","domain":"sygaldry.com","url":"https://alion.io/company/sygaldry","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"A","score":89,"open_postings":11,"ghost_share":0,"stale_share":0.455,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ann Arbor, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":91000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"AI Agents","optional":false},{"name":"Claude Code","optional":false},{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-09-03T16:45:35Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-11-10T03:42:34Z","board_verified":true,"closed_at":null,"days_open":67,"trust":{"level":"ok","repost_count":0,"flags":[],"days_open":67},"description":"About Sygaldry\nSygaldry Technologies is building quantum-accelerated AI servers to exponentially speed up training and inference. Our AI servers address the problem of rising compute and energy costs for scaling AI, enabling companies to innovate faster and more affordably. We're building the infrastructure for quantum super intelligence.\nWe pioneer new domains in physics, engineering, and AI, tackling the hardest challenges with a grounded, optimistic, and rigorous culture. Our team is growing - we're looking for people who want to shape how quantum and AI intersect, and unlock the potential of both together.\nAbout The Role\nSygaldry is seeking an organized, dependable, and proactive Office Manager & Executive Assistant to support the daily operations of our Ann Arbor office and provide administrative support to company executives.\nThis person will help keep the office organized, stocked, and welcoming while coordinating schedules, travel, meetings, and day-to-day administrative needs. The ideal candidate enjoys helping others, takes initiative, and is comfortable balancing hands-on office tasks with executive support.\nResponsibilities:\nOffice Support\nKeep the office organized, stocked, and ready for use, including meeting rooms, kitchen, shared spaces, supply areas, and workstations.\n\nReceive, sort, and distribute mail, packages, and deliveries, notifying employees promptly of time-sensitive arrivals.\n\nOrder and coordinate food and beverages for team lunches, meetings, visitors, and office events.\n\nHandle setup and breakdown for lunches, meetings, and events.\n\nWelcome visitors and help coordinate their on-site experience.\n\nAssist with vendor appointments, office projects, workspace changes, and new employee workstation setup.\n\nMaintain basic office inventories, checklists, receipts, and order records.\n\nIdentify office or facilities needs and communicate them promptly.\n\nExecutive & Administrative Support\nProvide day-to-day administrative and operational support to Co-founder\n\nManage calendars, scheduling, and meeting coordination across internal and external stakeholders\n\nCoordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries\n\nHelp executives prioritize their time by proactively identifying scheduling conflicts, dependencies, and follow-ups\n\nCoordinate meetings, including logistics, materials, and other preparation as needed\n\nHandle sensitive and confidential information with discretion and sound judgment\n\nAnticipate needs and proactively solve problems before they become blockers\n\nQualifications\nPrevious experience in administrative support, executive assistance, office operations, hospitality, or events is preferred.\n\nOrganized and attentive to detail, with strong follow-through.\n\nProactive, dependable, and comfortable with hands-on tasks.\n\nWarm and professional communication style.\n\nAble to manage multiple priorities and adapt to changing schedules in a fast-moving environment.\n\nComfortable coordinating calendars, travel arrangements, and meeting logistics.\n\nProficient with Google Workspace and comfortable using Slack and other common workplace tools.\n\nSound judgment and discretion when handling sensitive information.\n\nPhysical Requirements\nAbility to move throughout the office and assist with routine meeting and event setup.\n\nAbility to occasionally move or lift office supplies, packages, food orders, and event materials, with reasonable accommodations available as needed.\n\nHow We’re Different\nAt Sygaldry, curiosity and intellectual courage drive our work. We approach ambitious challenges with a grounded, optimistic, and rigorous culture and know that kind people build the strongest teams. We prioritize mission over ego and collaborate openly with a strong sense of shared purpose. We dream big, yet we execute with a love of detail. We’re looking for scientists, engineers, and operators to forge new paths with us at the intersection of quantum and AI.\nCulture & Benefits\nWe lean into thoughtful use of agentic AI tools. Claude Code, Codex, and AI-assisted workflows are part of daily operations across the team, and we expect this role to benefit from these tools too. How you explore, assess, and leverage emerging AI tools is something we actively value.\nCompensation - We value your contribution and invest in your future with a competitive salary and meaningful equity.\n\nBenefits - Your well-being matters. We provide company-sponsored health coverage to give you and your family peace of mind.\n\nConnection - Whether it’s company offsite or casual crew socials, we make time to connect, recharge, and have fun together.\n\nTime Off - We trust you to take the time you need. Unlimited PTO so you can rest, recharge, and come back ready to make an impact.\n\nWe encourage applications from candidates with diverse backgrounds. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.\nWe encourage you to apply even if you do not believe you meet every single qualification. If you don’t think this role is right for you, but you believe that you would have something meaningful to to contribute to our mission, please reach out at .\nLocation: This position will be based on-site in our Ann Arbor, MI office.","description_format":"text","description_chars":5456,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity","Unlimited PTO"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Servers & Data Center Hardware","Quantum Computing Hardware","AI Compute & Inference"],"lifecycle":[{"event":"open","at":"2026-09-11T16:41:33Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":11,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 2","filings_12m":2,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":202500,"route":null,"cap_exempt":false,"checked_at":"2026-11-09T07:32:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","Alion: sponsorship offered in the employer's own job adverts (24 months)"],"filings_for_role_12m":0}],"liveness":{"score":10,"band":"cold","label":"Long shot","p_open":1,"p_active":0.374,"p_room":0.28,"age_days":67,"expected_fill_days":29,"reasons":["conf:3","win:tail","crowd:"],"computed_at":"2026-11-10T06:52:35Z"},"pay":null,"html_url":"https://alion.io/job/sygaldry-office-operations-assistant","json_url":"https://alion.io/job/sygaldry-office-operations-assistant.json","meta":{"generated_at":"2026-11-10T07:17:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16979,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":687371},"rest":"https://alion.io/mcp/rest/get_company?id=687371"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsygaldry-office-operations-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsygaldry-office-operations-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsygaldry-office-operations-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/sygaldry-office-operations-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsygaldry-office-operations-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":754078}},{"tool":"search_jobs","arguments":{"company":"sygaldry.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":754078},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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