{"id":3103971,"url":"https://alion.io/job/symphoni-hr-facilities-manager","title":"Facilities Manager","company":{"id":3800108,"name":"Symphoni HR","domain":"symphonihr.com","url":"https://alion.io/company/symphoni-hr","size_band":"201-500","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":{"grade":"A","score":100,"open_postings":27,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":45,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Operations","role_family":"Operations","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mumbai, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":8500,"max_usd":21000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":21},"experience_years_min":8,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-22T18:21:08Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-25T19:53:32Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"The Facilities Manager is responsible for the day-to-day operation of the Mumbai office, which occupies a full floor in a commercial tower in Goregaon (East) and supports around 60 employees with seating for up to 140. The role manages outsourced facilities, maintenance and security teams, resolves ad hoc workplace requests, and ensures vendors deliver to contract standards while staying compliant with Indian regulatory and building requirements. The role also plans and runs office events and celebrations, and works closely with Human Capital, Finance and global business leaders.\nOur client is a diversified global investment organisation with a leading asset management arm managing tens of billions of dollars in assets, alongside interests across several other sectors. Its India operation is a growing, collaborative team that values a well-run, welcoming workplace and a culture of partnership across functions.\nResponsibilities\nLead the on-site integrated facilities service team, including assistant facilities management, front office, housekeeping, pantry and security personnel.\nOwn vendor relationships and contracts, monitoring scope, deployment and service quality, and supporting renewals, rate revisions and scope changes.\nVerify vendor invoices against actual deployment, overtime and holiday work, and raise discrepancies within contractual timelines.\nOversee HVAC, electrical, fire and life safety systems, ensuring scheduled and breakdown maintenance is completed on time.\nEnsure vendor personnel are background verified and that contract labour and statutory requirements are met.\nResolve ad hoc employee requests such as workstation changes, repairs, supplies, access cards, courier and visitor arrangements.\nOversee security services, including visitor management, access control and emergency preparedness such as fire drills and evacuation plans.\nPlan and run office events and celebrations, covering budget, decor, catering, vendors and logistics.\nPrepare and manage the facilities budget, track spend against plan, identify cost savings, and report on vendor performance and open issues to leadership.\nRequirements\n8 to 12 years of relevant experience in facilities or office administration, including at least 3 years managing outsourced vendors and on-site service teams.\nWorking knowledge of office facilities operations, including HVAC, electrical, fire and life safety.\nUnderstanding of vendor contracts, service level monitoring, and contract labour compliance and statutory or building requirements for commercial offices in Mumbai.\nStrong stakeholder and relationship management skills, with excellent written and verbal communication.\nProficiency in MS Office, particularly Excel, and familiarity with helpdesk or ticketing tools and vendor invoice tracking.\nDemonstrated ability to plan and deliver events and workplace projects end to end.\nBachelor's degree in any discipline; a facilities management certification such as IFMA FMP or equivalent is preferred.\nSkills\nOffice facilities operations (HVAC, electrical, fire and life safety), Vendor contract management and service level monitoring, Outsourced vendor and on-site service team management, Contract labour compliance and statutory/building requirements for Mumbai commercial offices, Invoice verification and budget management, Stakeholder and relationship management, MS Office (Excel in particular), Helpdesk or ticketing tools, Vendor invoice tracking, Event planning and project management, IFMA FMP or equivalent facilities management certification","description_format":"text","description_chars":3557,"description_truncated":false,"requirements":{"experience_years_min":8,"management_years_min":3,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-22T18:21:08Z"}],"visa":[],"liveness":{"score":54,"band":"ok","label":"Likely open","p_open":1,"p_active":0.542,"p_room":1,"age_days":2,"expected_fill_days":45,"reasons":["conf:4","agency","velocity","win:early","comp:brand"],"computed_at":"2026-10-25T05:49:26Z"},"pay":null,"html_url":"https://alion.io/job/symphoni-hr-facilities-manager","json_url":"https://alion.io/job/symphoni-hr-facilities-manager.json","meta":{"generated_at":"2026-10-25T20:14:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28675,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3800108},"rest":"https://alion.io/mcp/rest/get_company?id=3800108"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsymphoni-hr-facilities-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsymphoni-hr-facilities-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsymphoni-hr-facilities-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/symphoni-hr-facilities-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsymphoni-hr-facilities-manager"}]}