{"id":1233579,"url":"https://alion.io/job/symphoni-hr-senior-associate-administrative-manager","title":"Senior Associate – Administrative Manager","company":{"id":3800108,"name":"Symphoni HR","domain":"symphonihr.com","url":"https://alion.io/company/symphoni-hr","size_band":"201-500","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":{"grade":"A","score":93,"open_postings":40,"ghost_share":0,"stale_share":0,"repost_share":0.5,"time_to_fill_p50_days":45,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mumbai, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":9000,"max_usd":22000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2376},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-04T00:00:00Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-28T06:21:11Z","board_verified":true,"closed_at":null,"days_open":54,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":54},"description":"This is a hybrid, dual-purpose role based in Mumbai that combines high-level executive support with team leadership. You will act as a player-coach, managing a team of administrative professionals while providing direct remote assistance to global stakeholders. The role is ideal for a detail-oriented professional who excels at balancing complex administrative tasks with people management responsibilities.\nOur client is a prominent global firm operating within the financial services sector. They are known for maintaining high standards of operational excellence and fostering a collaborative, professional environment for their employees. With a strong international presence, they provide comprehensive support services to teams across multiple global markets.\nResponsibilities\nManage and lead a team of approximately 11 administrative professionals, ensuring effective workload balancing and team cohesion.\nOversee recruitment efforts for the team, including conducting interviews and evaluating candidates.\nProvide comprehensive training and certification for new starters to ensure operational readiness.\nCollaborate with management to identify and implement process improvements and technology enhancements.\nHandle administrative personnel matters including sickness, lateness, and holiday coverage.\nProvide high-level executive support, including complex international travel coordination and calendar management.\nFacilitate meeting agendas, conference calls, and general correspondence for global stakeholders.\nProcess team expenses, invoices, and manage digital document signatures.\nBuild and maintain strong relationships with internal clients and global partners.\nRequirements\nBachelor's degree or equivalent professional experience.\n5-7 years of experience in an Executive Assistant or administrative support capacity.\nProven experience in people management and team leadership.\nAdvanced proficiency in the Microsoft Office suite, specifically Outlook, Excel, and PowerPoint.\nStrong communication skills with high emotional intelligence and attention to detail.\nDemonstrated ability to manage complex scheduling and international travel arrangements.\nPrevious experience within the financial services industry is highly preferred.\nAbility to work effectively in a hybrid environment.\nQualifications\nBachelor's degree or equivalent professional experience. 5-7 years of experience in an Executive Assistant or administrative support capacity. Proven experience in people management and team leadership. Advanced proficiency in the Microsoft Office suite, specifically Outlook, Excel, and PowerPoint. Strong communication skills with high emotional intelligence and attention to detail. Demonstrated ability to manage complex scheduling and international travel arrangements. Previous experience within the financial services industry is highly preferred. Ability to work effectively in a hybrid environment.\nSkills\nExecutive Assistant, People Management, Microsoft Office, Outlook, Excel, PowerPoint, Communication Skills, Client Relationship Management, Human Resources, Process Improvement, Financial Services Industry Experience","description_format":"text","description_chars":3146,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":11,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-25T15:42:28Z"}],"visa":[],"liveness":{"score":21,"band":"cold","label":"Long shot","p_open":1,"p_active":0.47,"p_room":0.44,"age_days":54,"expected_fill_days":45,"reasons":["conf:5","agency","velocity","win:tail","crowd:brand"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/symphoni-hr-senior-associate-administrative-manager","json_url":"https://alion.io/job/symphoni-hr-senior-associate-administrative-manager.json","meta":{"generated_at":"2026-10-28T09:27:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12369,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3800108},"rest":"https://alion.io/mcp/rest/get_company?id=3800108"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsymphoni-hr-senior-associate-administrative-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsymphoni-hr-senior-associate-administrative-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsymphoni-hr-senior-associate-administrative-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/symphoni-hr-senior-associate-administrative-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsymphoni-hr-senior-associate-administrative-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1233579}},{"tool":"search_jobs","arguments":{"company":"symphonihr.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1233579},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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