{"id":2185382,"url":"https://alion.io/job/syncron-executive-workplace-coordinator","title":"Executive & Workplace Coordinator","company":{"id":2761282,"name":"Syncron","domain":"syncron.com","url":"https://alion.io/company/syncron-com","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Stockholm, Sweden"],"countries":["SE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":28000,"max_usd":59000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2145},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-09T12:24:39Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-12T02:09:04Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Syncron is a leading SaaS company with over 20 years of experience, specializing in aftermarket solutions. Our Service Lifecycle Management Platform offers domain-fit solutions for:\nSupply Chain optimization,\n\nPricing strategy,\n\nService Fulfillment (e.g. warranty management, field service management, service parts management, knowledge management).\n\nOur company has a global presence with offices in US, UK, Germany, France, Italy, Japan, Poland, India and group headquarters in Sweden.\nWe build upon the belief that our greatest strength is our People. Our unique company culture has been appreciated by our Employees.\nWith this we are winning the hearts and minds of world-leading organizations, such as JCB, Kubota, Electrolux, Toyota, Renault and Hitachi.\nAbout the role\nWe are looking for an organised, proactive and people-focused Executive & Workplace Coordinator to support our Stockholm office and provide high-quality administrative and coordination support to senior leaders.\nThis is a varied role combining executive support, workplace coordination, office operations and employee experience. You will be a key point of contact for employees, visitors, suppliers and stakeholders, helping create a professional, welcoming and efficient workplace.\nThe ideal candidate is highly organised, service-oriented and comfortable working independently in a fast-paced international technology environment.\nWhat would you do?\nExecutive Support\nProvide day-to-day administrative and organisational support to senior leaders, including calendar management, meeting coordination and travel arrangements.\n\nCoordinate internal and external meetings, ensuring agendas, materials, rooms and logistics are organised.\n\nSupport preparation of presentations, reports, meeting notes and other business documentation.\n\nHandle confidential information with a high level of discretion and professionalism.\n\nHelp coordinate leadership meetings, workshops, events and team activities.\n\nWorkplace & Office Coordination\nAct as a key point of contact for the Stockholm office, ensuring the workplace is welcoming, organised and running smoothly.\n\nCoordinate office suppliers, facilities, maintenance, deliveries, access and other workplace services.\n\nManage relationships with landlords, building management, vendors and external service providers.\n\nMonitor office requirements and coordinate purchasing of office supplies, equipment and services.\n\nSupport workplace health, safety and compliance activities in collaboration with relevant teams.\n\nHelp identify opportunities to improve workplace processes, efficiency and employee experience.\n\nEmployee Experience & Events\nSupport onboarding logistics for new employees, ensuring they have a smooth and welcoming start.\n\nCoordinate office events, team activities, meetings and company gatherings.\n\nHelp create an engaging workplace environment that supports collaboration and connection.\n\nWork closely with People/HR and other teams to support employee initiatives and communications.\n\nGlobal Collaboration\nWork with colleagues across Syncron's international offices to coordinate meetings, events and operational activities.\n\nSupport global projects and initiatives where local coordination is required.\n\nBuild strong relationships across teams and act as a reliable partner to employees and leaders.\n\nWho you are? / What we expect:\n3+ years of experience in executive assistance, office/workplace coordination, administration, operations or a similar role.\n\nExcellent organisational and time-management skills, with the ability to manage multiple priorities simultaneously.\n\nA proactive, hands-on approach with a strong sense of ownership and attention to detail.\n\nExcellent communication and interpersonal skills, with the confidence to work with senior leaders and employees at all levels.\n\nStrong service mindset and a genuine interest in creating a positive employee and workplace experience.\n\nExperience coordinating external suppliers, vendors, facilities or office services.\n\nStrong written and spoken English and Swedish.\n\nHigh level of discretion when handling confidential and sensitive information.\n\nStrong Microsoft Office/365 skills and confidence learning new systems and tools.\n\nComfortable working in a global, multicultural and hybrid environment.\n\nThe icing on the cake:\nPrevious experience supporting C-level or senior executives.\n\nExperience within a technology, SaaS or international organisation.\n\nExperience coordinating workplace, facilities or office projects.\n\nExperience supporting company events, leadership meetings or employee engagement initiatives.\n\nWe offer:\nGlobal collaboration - work with talented colleagues across countries, cultures and time zones\n\nFlexible working - Syncron supports flexibility around where and how you work, within the country where your office is located.\n\nCareer development - access to learning opportunities, LinkedIn Learning and career development frameworks.\n\nMeaningful work - contribute to a global technology company helping organisations transform their service and aftermarket operations.\n\nInclusive culture - a collaborative environment built around empathy, open communication, continuous learning and delivering results.\n\nEmployee wellbeing - locally relevant benefits designed to support your wellbeing and security.\n\nUnsure if you meet all the job requirements but passionate about the role? Apply anyway! Syncron values diversity and welcomes all Candidates, even those with non-traditional backgrounds. We believe in transferable skills and a shared passion for success!","description_format":"text","description_chars":5584,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Company events","Continuous learning","Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Loyalty Programs","Travel Technology","Market Research","Supply Chain & Logistics Software"],"lifecycle":[{"event":"open","at":"2026-10-09T16:08:47Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":19,"reasons":["conf:0","win:early"],"computed_at":"2026-10-10T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/syncron-executive-workplace-coordinator","json_url":"https://alion.io/job/syncron-executive-workplace-coordinator.json","meta":{"generated_at":"2026-10-12T06:23:05Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10275,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2761282},"rest":"https://alion.io/mcp/rest/get_company?id=2761282"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsyncron-executive-workplace-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsyncron-executive-workplace-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsyncron-executive-workplace-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/syncron-executive-workplace-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsyncron-executive-workplace-coordinator"}]}