{"id":3737432,"url":"https://alion.io/job/synpulse-executive-assistant","title":"Executive Assistant","company":{"id":1906976,"name":"Synpulse","domain":"synpulse.com","url":"https://alion.io/company/synpulse","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"HiBob","truth_index":{"grade":"B","score":82,"open_postings":21,"ghost_share":0,"stale_share":0.714,"repost_share":0,"time_to_fill_p50_days":59,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Hong Kong"],"countries":["HK"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Copilot","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-04T05:57:21Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-06T02:19:38Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"About Synpulse\nWe are an established, globally active management consulting company with offices in Switzerland, Germany, Austria, Great Britain, USA, Singapore, Hong Kong, the Philippines, Australia, Indonesia and India. We are a valued partner to many of the world‘s largest international financial services and insurance firms. We support our clients at all project management stages from the development of strategies and operational frameworks to the technical implementation and handover. Our expertise in business and technology combined with our methodic approach enable us to create sustainable added value for our clients business\nAs a Executive Assistant, you will provide high-level executive and administrative support to Partners and senior leaders while overseeing the day-to-day administration of the Singapore office. You will act as a trusted partner, managing complex calendars, travel, contracts, and regional and global stakeholder interactions, while ensuring that office operations run smoothly and efficiently in a fast-paced, client-focused consulting environment.\nThe ideal candidate thrives in a dynamic environment, demonstrates strong business acumen, and is comfortable interacting with senior executives, clients, and stakeholders across multiple geographies. You will play a key role in driving operational efficiency, supporting leadership activities, and maintaining the high professional standards expected at Synpulse. .\nJob Requirements\nBachelor's degree holder.\n5+ years of experience supporting C-level executives, Managing Directors, Partners, or senior leadership teams, with hands-on office administration responsibilities.\nExperience within consulting, professional services, banking, financial services, or multinational environments is highly preferred.\nDemonstrated experience managing complex calendars, business travel, contracts, vendors, invoices, and office facilities or supplies.\nExceptional organizational and time-management skills with strong attention to detail.\nExcellent verbal and written communication skills.\nStrong stakeholder and vendor management capabilities, with the confidence to engage senior leaders and external service providers.\nAbility to manage competing priorities, anticipate needs, and solve operational issues in a fast-paced environment.\nHighly proficient in Microsoft Office 365, including Outlook, PowerPoint, Excel, Teams, and Copilot-enabled productivity tools.\nDemonstrates professionalism, discretion, service orientation, and sound judgment in handling confidential information.\nJob responsibilities\nExecutive SupportManage complex calendars, appointments, meetings, and schedules for Partners and senior leaders across multiple time zones.\nProactively resolve scheduling conflicts, prioritize commitments, and ensure leaders are fully prepared for key meetings and engagements.\nCoordinate internal and external meetings, leadership forums, client engagements, and business events.\nPrepare meeting agendas, presentation materials, reports, and briefing packs.\nRecord and track action items, ensuring timely follow-up and execution.\nHandle confidential correspondence, documents, and information with discretion and sound judgment.\nStakeholder & Business CoordinationServe as a key point of contact for Partners, senior stakeholders, clients, and internal teams.\nFacilitate communications between executives and regional teams, exercising judgment on priorities and appropriate follow-up.\nArrange end-to-end domestic and international travel for Partners and senior leaders, including flights, hotels, ground transportation, visas, travel documentation, and detailed itineraries.\nManage travel changes and disruptions, and process travel expenses and reimbursements accurately and on time.\nManage contracts and related documentation for Partners, coordinating reviews, approvals, signatures, renewals, filing, and key-date tracking with relevant internal and external stakeholders.\nSupport leadership with business planning, reporting, and strategic initiatives.\n Office Administration & Operational ExcellenceOversee the day-to-day administration of the office, ensuring a professional, organized, safe, and welcoming workplace.\nMonitor and replenish pantry supplies, stationery, office consumables, and other workplace essentials while maintaining appropriate stock levels.\nManage office bills, invoices, purchase documentation, and payment follow-ups, coordinating with Finance to ensure accurate and timely processing.\nLiaise with landlords, building management, vendors, couriers, and service providers on maintenance, repairs, access, deliveries, and office services.\nMaintain office vendor and service contracts, track renewal and termination dates, obtain quotations, and support supplier performance and cost reviews.\nCoordinate meeting rooms, visitor arrangements, office access, employee onboarding logistics, and internal office events as required.\nMaintain administrative records, correspondence, filing systems, and office-related documentation in an accurate and accessible manner.\nMonitor office administration expenditure, identify cost-saving opportunities, and improve processes to enhance service quality and operational efficiency.\nSupport business continuity, health and safety, and other office, leadership, and company-wide initiatives as required.\n Benefits\nWhy us:\nAttractive fringe benefits and package in line with the market\nCan-do mentality and one-spirit culture\nVaried events and employee initiatives\nYour documents to start the process:\nResume\nJob references\nDo you approach your tasks with commitment and enjoyment and are you convinced that teamwork achieves better results than working alone? Are you proactive and willing to go the extra mile for your clients? Are you motivated not only to design solutions but also to implement them? As a flexible and goal-oriented person, you will quickly assume entrepreneurial responsibility with us.\nDo you appreciate the spirit of a growing international company with Swiss roots and a strong corporate culture? Then we look forward to receiving your online application at http://synpulse.com","description_format":"text","description_chars":6157,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["IT Consulting & Digital Transformation","Management Consulting"],"lifecycle":[{"event":"open","at":"2026-11-04T10:27:34Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":2,"expected_fill_days":59,"reasons":["conf:3","stale_co","velocity","win:early"],"computed_at":"2026-11-06T05:58:05Z"},"pay":null,"html_url":"https://alion.io/job/synpulse-executive-assistant","json_url":"https://alion.io/job/synpulse-executive-assistant.json","meta":{"generated_at":"2026-11-06T06:52:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12170,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1906976},"rest":"https://alion.io/mcp/rest/get_company?id=1906976"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsynpulse-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsynpulse-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsynpulse-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/synpulse-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsynpulse-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3737432}},{"tool":"search_jobs","arguments":{"company":"synpulse.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3737432},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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