{"id":3837941,"url":"https://alion.io/job/syntronic-reception-administrative-clerk","title":"Reception & Administrative Clerk","company":{"id":5987,"name":"Syntronic","domain":"syntronic.com","url":"https://alion.io/company/syntronic","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"services","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":86,"open_postings":20,"ghost_share":0.15,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":60,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kanata, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":50000,"max":52000,"currency":"CAD","period":"year","gross":null,"usd_annual":37158},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-05T19:31:22Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-12T01:04:03Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":5},"description":"Are you ready to join a leading global engineering design house specializing in embedded software/hardware, electronics, and electro-mechanics? We are seeking an energetic and enthusiastic team player who takes pride in their work, wants to be part of a fast-growing dynamic organization, and is eager to continue growing and developing themselves.\nThe Reception & Administrative Clerk serves as the first point of contact for visitors, employees, and callers, ensuring a professional, welcoming, and efficient office environment. This role provides reception, administrative, and operational support to multiple departments, helping maintain smooth day-to-day office operations while delivering excellent customer service and ensuring accuracy, organization, and confidentiality in all tasks.\nWhat you will do\n1. Reception & Visitor Services\nWelcome visitors, register arrivals, and ensure compliance with visitor access and security procedures, including the issuance and collection of visitor badges.\nAnswer and direct incoming phone calls, respond to general inquiries, and ensure callers are connected with the appropriate employees or departments.\nReceive, sort, and distribute incoming mail and other deliveries.\nMaintain a clean, organized, and professional reception area that creates a positive first impression.\nCoordinate the care and maintenance of lobby plants and ensure reception and common areas remain presentable.\n2. Administrative & Office Support\nScan, copy, organize, file, and distribute documents as required.\nPrepare and complete credit application forms, ensuring all required supporting documentation and information are provided accurately.\nAssist departments with general administrative duties, document preparation, data entry, and other clerical tasks.\nCoordinate the ordering, purchasing, and setup of FIKA services and related office supplies and amenities.\nProvide general administrative support to the Finance team and other departments as needed.\nMonitor office supplies and coordinate replenishment to support daily business operations.\nHandle confidential information and documentation with discretion and professionalism.\n3. Commercial Team Support\nMonitor and manage the shared commercial inbox, ensuring incoming requests and correspondence are reviewed, logged, and directed appropriately.\nReceive, track, log, and distribute Requests for Proposals (RFPs) to the appropriate team members.\nAssist with order entry and related administrative activities, ensuring information is entered accurately and in a timely manner.\nSupport the commercial team with document preparation, data entry, record maintenance, and general coordination.\nFollow up on administrative requests as needed to support efficient workflow and timely completion of tasks.\n4. Office Coordination & Employee Engagement\nCoordinate office social events.\nArrange catering and refreshments for meetings, events, and other office activities.\nCoordinate office amenities and related services to support a comfortable and welcoming workplace.\nAssist with general office coordination and special projects as required.\nWhat you'll need to get the job done\nStrong organizational, time-management, and multitasking skills, with the ability to prioritize competing demands.\n\nExcellent verbal and written communication skills, with a professional, courteous, and customer-focused approach.\n\nStrong attention to detail and a high degree of accuracy in data entry, document handling, and administrative tasks.\n\nProficiency in Microsoft Office applications, including Outlook, Word, and Excel.\n\nComfortable using office equipment, including printers, scanners, and photocopiers.\n\nAbility to handle confidential and sensitive information with discretion.\n\nDemonstrated initiative, sound judgment, and the ability to work independently as well as collaboratively across departments.\n\nStrong interpersonal skills and a positive, service-oriented attitude.\n\nFlexibility and adaptability in responding to changing priorities and day-to-day operational needs.\n\nWhat will make us REALLY love you\nPrevious experience in reception, administration, clerical support, or a general office environment.\n\nProfessionalism and customer service\n\nOrganization and attention to detail\n\nCommunication and interpersonal effectiveness\n\nConfidentiality and discretion\n\nInitiative and problem-solving\n\nTeamwork and cross-functional collaboration\n\nFlexibility and time 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