{"id":2645489,"url":"https://alion.io/job/syska-hennessy-group-administrative-coordinator-i","title":"Administrative Coordinator I","company":{"id":684599,"name":"Syska Hennessy Group","domain":"syskahennessy.com","url":"https://alion.io/company/syskahennessy","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":80,"open_postings":41,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":21,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":49456,"max":74184,"currency":"USD","period":"year","gross":null,"usd_annual":74184},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-15T17:22:09Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-27T14:50:52Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":12},"description":"Our dynamic work environment provides the optimal setting to take your engineering career to the next level. From our supportive culture, diverse workforce, and competitive compensation to our flexible work schedules and fun social events, it is everything you will need for an exciting, challenging, and rewarding career.\nWe currently have an exceptional opportunity for a self-motivated Administrative Coordinator I to join our office in New York, NY. The ideal candidate will be able to maintain confidentiality both internally and externally. The candidate will possess strong organizational and communication skills.\nJob Responsibilities\nAs an Administrative Coordinator I, you will have a full range of administrative responsibilities for projects assigned including adherence to administrative standards and processes. You will establish and maintain excellent working relationships and respond to requests in a timely manner while utilizing the resources and best practices of our administrative division.\nAdministrative Coordinator I additional responsibilities:\nPerform data entry, maintain project documents, and prepare reports for management as directed\nAssist in the production of proposals, contracts, correspondence, etc.\nPrepare transmittals and drawings for delivery via messenger, FedEx/USPS\nCoordinate/maintain appointment calendars for external and internal meetings\nTake and distribute minutes of meetings; arrange for catering of meetings\nMake travel arrangements and coordinate itineraries as needed\nAct as backup for other administrative team members during vacations\nFile and maintain files in accordance with company filing procedures\nProcess and track Submittals and Requests for Information (RFIs); knowledge of Newforma, Procore, or eBuilder is preferred but not required.\nInput RFIs and Submittals into the tracking database and distribute them to the internal project team. Follow up with reviewers on pending RFIs and Submittals.\nPerform data entry, maintain project documents, and prepare reports for management as directed.\nWork closely with Project Managers and team members to ensure deadlines are met and Construction Administration items are addressed on time.\nCoordinate external (vendor) and internal Lunch and Learns (send calendar invites, place food orders, set up conference room and A/V equipment).\nAssist Project Managers with tracking project commitments (drawing submittal dates, meeting minutes, etc.).\nAssist in the production of proposals, contracts, correspondence, and other documentation.\nEnter and track proposals in our database; Salesforce experience is preferred but not required.\nPrepare transmittals and package drawings for delivery via messenger, FedEx, or USPS.\nCoordinate and maintain appointment calendars for both external and internal meetings.\nTake and distribute meeting minutes; arrange catering as needed.\nMake travel arrangements and coordinate itineraries.\nProvide backup support for other administrative team members during absences.\nFile and maintain records in accordance with company procedures.\nAttend client and internal meetings; prepare reports to track outstanding action items.\nServe as a liaison between the office/region and departments such as HR, Accounting, IT, and ETT to ensure team support.\nCoordinate new hire desk setup (e.g., computer, supplies, office access).\nAssist with formatting and editing project specifications.\nSupport the coordination and review of timecards.\nAssist with Business Development (BD) activities.\nMonitor project accounts receivable (AR) and follow up with clients as needed to expedite payment.\nMaintain office supply inventory and replenish as necessary.\nPrior experience in the A/E/C industry is a plus!\nCoordinate site-specific in-house and client events.\nJob Requirements\nHigh School Diploma or equivalent work experience; Associate/ Bachelor’s degree, a plus\n2-5 years of experience as an administrative professional\nProficient in Microsoft Office Suite including Outlook, Word, PowerPoint, and Adobe Acrobat & Reader; strong proficiency with excel required\nFlexible to work overtime as needed\nBenefits\nAs a member of our highly collaborative team, we provide you with a flexible benefits package that reflects our respect for your workplace contributions, professional goals, and personal priorities. The personal benefits program includes:\nRobust, comprehensive medical, dental, vision, life insurance and supplemental benefit plans\n401(k) plan with a generous employer matching program\nTraining and professional development courses\nProfessional development incentive bonuses\nDynamic Employee Resource Groups\nCompetitive Paid Time Off (PTO) policy\nTransit/parking employer stipend\n½ day work from home Fridays all year long\nAt Syska, we promote an environment that is committed to embedding diversity and equality into the core of our business and culture. We empower our employees so they can take ownership for their work and development and strive to continually improve themselves and our firm. Syska is a place where you can build an exceptional career and have a lasting impact on the world.\nSyska Hennessy Group | Integrating the best minds and technology to help clients create exceptional environments. \nThe salary range listed below is for this particular job posting. Actual pay range for candidates will be commensurate with candidate’s experience, skillsets and competencies and may differ based on the cost of labor in their particular location.\nNew York Pay Range\n$49,456—$74,184 USD","description_format":"text","description_chars":5525,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Life insurance","Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-15T19:56:14Z"}],"visa":[],"liveness":{"score":53,"band":"ok","label":"Likely open","p_open":1,"p_active":0.586,"p_room":0.9,"age_days":11,"expected_fill_days":21,"reasons":["conf:4","stale_co","win:mid","comp:junior"],"computed_at":"2026-10-27T05:46:45Z"},"pay":{"stated_usd_annual":74184,"is_top_pay":true},"html_url":"https://alion.io/job/syska-hennessy-group-administrative-coordinator-i","json_url":"https://alion.io/job/syska-hennessy-group-administrative-coordinator-i.json","meta":{"generated_at":"2026-10-27T17:51:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7618,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":684599},"rest":"https://alion.io/mcp/rest/get_company?id=684599"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fsyska-hennessy-group-administrative-coordinator-i"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fsyska-hennessy-group-administrative-coordinator-i"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fsyska-hennessy-group-administrative-coordinator-i"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/syska-hennessy-group-administrative-coordinator-i\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fsyska-hennessy-group-administrative-coordinator-i"}]}