Fleet Manager

We are looking to hire a Fleet Manager to oversee end-to-end fleet operations, including vehicle procurement, vendor management, telematics, fuel, maintenance, compliance, and accident claims. This role partners with finance team and local operational team members to ensure cost-effective, safe, and reliable fleet performance while driving data-based improvements across a multi-state operation.

The Good Stuff

• Competitive base salary $65,000-$95,000
• Medical, Dental, and Vision Insurance
• Pet Insurance and more...
• 401k with 4% company match
• PTO, Paid Holidays, Paid Wellness Time, and Paid Parental Leave
• Company vehicle allowance
• Opportunity to lead a growing business with strong local brand recognition

What You’ll Do

• Oversee end-to-end vehicle acquisition: ordering, build specs, delivery timelines, upfitting, and deployment readiness.

• Coordinate vehicle upfits and accessories (racks, bins, ladders, safety equipment, GPS/telematics hardware, cameras, etc.).

• Manage vehicle rotation, replacement scheduling, and remarketing/disposal (auction, dealer trade, or other approved channels).

• Partner with finance on capital planning, forecasting, and approvals tied to growth and replacement needs.

• Own vendor relationships and negotiations across:

• Vehicle dealers and upfitters

• Truck wraps/graphics vendors (brand standards, install scheduling, quality control)

• Rental car program (contract management, utilization controls, billing accuracy)

• Maintenance/repair partners and national accounts

• Telematics provider(s) and fuel card provider(s)

• Administer telematics configuration, hardware deployment, and troubleshooting with local teams.

• Monitor key behaviors and compliance (speeding, harsh events, idling, unauthorized use, geofencing) and route exceptions to leaders for coaching.

• Produce recurring dashboards and insights for operations/safety (trends, hotspots, improvement opportunities).

• Administer fuel card issuance, controls, PIN/driver assignment, merchant category restrictions, and exception reporting.

• Investigate misuse and anomalies; partner with leadership/HR as needed on corrective action.

• Track fuel efficiency and cost per mile; drive initiatives to reduce idling and improve utilization.

• Build and manage a preventive maintenance cadence (PM schedules, inspections, tire program, recalls, warranty work).

• Coordinate repairs and minimize out-of-service time through standard triage process, preferred repair network, escalation paths for critical vehicles, backup vehicle/rental strategies.

• Ensure vehicles are compliant with state requirements (registration, inspections, emissions where applicable).

• Own the post-accident workflow: incident reporting, evidence collection, repair estimates, rental coordination, and return-to-service timelines.

• File and manage insurance claims and oversee the full claim lifecycle (documentation, adjuster communications, shop coordination, settlement accuracy).

• Partner with local teams to execute fleet processes consistently across states/brands while respecting operational realities.

• Coordinate vehicle onboarding/offboarding (vehicle condition checks, signage/wrap readiness, telematics/fuel setup, documentation packets).

• Provide training and support for leaders and technicians: vehicle care, inspections, accident steps, fuel card best practices.

• Establish & own consistent reporting on: fleet uptime / out-of-service rate, preventative maintenance compliance, accident frequency and claim cycle time, fuel spend, idle time, etc.

• Identify process gaps and implement improvements to cost, safety, and technician experience.

• Support audits and documentation standards; ensure billing accuracy and reconcile vendor invoices with AP/finance.

What You Need

Education:

• High School Diploma or GED required
• Bachelor’s Degree in Business or related field preferred, but not required

Experience:

• 3+ years fleet operations experience (multi-site preferred)

• Contract negotiation and vendor management

• Telematics administration and driver behavior reporting

• Fuel program controls and exception management

• Maintenance program management (PM compliance, downtime reduction)

• Insurance claims management (auto physical damage)

Computer Skills: Proficient with Microsoft tools; strong Excel/reporting skills; experience with fleet/telematics platforms.

Certifications & Licenses: Valid driver’s license with acceptable driving record (per Auto Insurance Guidelines).

If you are passionate about people, performance, and creating a world-class customer experience, we want to talk to you.