{"id":1926462,"url":"https://alion.io/job/taboola-office-travel-coordinator-2","title":"Office Travel Coordinator","company":{"id":5459,"name":"Taboola","domain":"taboola.com","url":"https://alion.io/company/taboola","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":94,"open_postings":16,"ghost_share":0,"stale_share":0.25,"repost_share":0,"time_to_fill_p50_days":57,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Los Angeles, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":75000,"max":85000,"currency":"USD","period":"year","gross":null,"usd_annual":85000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-05T18:01:35Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-15T07:48:28Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"Realize your potential by joining the leading performance-driven advertising company and a proud Great Place to Work® Certified employer in the US!\nAt Taboola, we take our employees’ happiness seriously, and our Workplace & Experience team is at the heart of that mission. As an Office Coordinator, you will be the primary onsite anchor for our Los Angeles office of approximately 60 \"Taboolars.\" While you will operate independently onsite, you’ll collaborate closely with the broader global team to deliver a consistent Taboola experience while championing the unique culture of our LA office. In this role, you’ll manage day-to-day office operations, support employee travel, and help cultivate an organized, vibrant, and welcoming environment where our team can thrive, collaborate, and have fun.\nTo thrive in this role, you'll need:\n2+ years of experience in office coordination, administrative support, or a similar fast-paced operational role\nProven ability to build collaborative, trust-based relationships across diverse range of internal departments (e.g., finance, human resources, executive teams)\nProven track record in sourcing and negotiating with vendors\nA hands-on, service-oriented mentality with a proven ability to prioritize a high volume of requests without losing track of the details, and the belief that no task is too big or too small\nA proactive, creative, and outgoing approach to tackling immediate daily challenges while anticipating future office needs - you're comfortable making decisions and seeing things through without needing sign-off on every step, and you stay calm and flexible when plans change last minute\nOpenness to using AI tools to work more efficiently (no prior experience required)\nAbility to comfortably lift and move office supplies or deliveries weighing up to 20 lbs\nAbility to work in-person on business days 8am - 5pm (with a lunch break, of course!) \nBonus points if you have:\nExperience within a fast-paced technology or startup environment\nExperience managing purchase orders, invoices, and payment tracking in partnership with Finance or Accounts Payable\nHow you’ll make an impact:\nIn addition to local onsite support, support office operations and employee experience initiatives for Taboola offices in New York, Chicago, Atlanta, Boston, São Paulo, and Mexico City\nServe as the “face” of Taboola, providing a warm and welcoming point of contact for employees, clients, and visitors at the front desk\nFacilitate employee travel across the Americas and LATAM regions by setting up and approving travel budgets, enabling employees to book their own accommodations and flights, and adding trips to the team travel calendar; ensure adherence to the Travel Policy and assist with ground transportation invoicing and expense reconciling.\nEnsure a smooth and organized office environment by managing inventory for all supplies and keeping the kitchen fully stocked, partnering closely with snack, beverage, and catering vendors to organize recurring orders\nAlign daily with janitorial staff to ensure high standards of cleanliness and setup are met across the office, kitchen, happy hours, and special events\nPartner with building management, maintenance, and security personnel to ensure all facility needs are met regarding safety, visitor registration, and guest access\nOversee administration budgets for assigned offices, ensuring all financial records are kept up to date and expenses are accurately allocated; partner closely with the Finance department to reconcile expenses, generate and track purchase orders (POs) through approval and payment, and administer office programs such as the commuter stipend\nManage ad hoc projects and office events, including biweekly catered lunches, happy hours, regional touchpoints, DEI initiatives, manager offsites, and annual summer and winter celebrations\nWhy Taboola?\nIf you ask Taboolars what they love about working here, they’ll tell you that they’ve been empowered to realize their full potential while growing and learning from and with smart and talented people. They’ll also share more about:\nAdam Singolda, Taboola Founder and CEO says: “You can copy anything from another business but you can’t copy a company’s culture.”\n Well-being: Enjoy comprehensive benefits (health, dental, vision, 401k matching), a fully stocked kitchen and parking.\nWork with some of the biggest names: Our publisher partners include Yahoo, Conde Nast, Fox Sports, NBCU, ESPN, CBS, and E! Online. Our advertiser clients include Wells Fargo, Honda, Pinterest, and Expedia.\nReady to realize your potential?\nTaboola is an equal opportunity employer and we value diversity in all forms. We are committed to creating an inclusive environment for all employees and believe such an environment is critical for success. Employment is decided on the basis of qualifications, merit, and business need.\nLearn more about #TaboolaLife on LinkedIn,Instagram,X, & theTaboola Life Blog.\nAbout Taboola\nTaboola empowers businesses to grow through performance advertising technology that goes beyond search and social and delivers measurable outcomes at scale.\nTaboola works with thousands of businesses who advertise directly on Realize, Taboola’s powerful ad platform, reaching approximately 600M daily active users across some of the best publishers in the world. Publishers like NBC News, Yahoo, and OEMs such as Samsung, Xiaomi and others use Taboola’s technology to grow audience and revenue, enabling Realize to offer unique data, specialized algorithms, and unmatched scale.\nThe pay offered may vary depending on several factors such as location, job-related knowledge, skills, and experience. We may offer several perks as part of the compensation package that include a discretionary bonus, equity, flexible PTO, medical/dental/vision insurance, a competitive 401(k) match, paid parental leave, and more. \nBase Salary Pay Range\n$75,000—$85,000 USD","description_format":"text","description_chars":5926,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Equity","Parental leave","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Advertising","Recommendation Systems"],"lifecycle":[{"event":"open","at":"2026-10-05T20:09:56Z"}],"visa":[],"liveness":{"score":89,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.886,"p_room":1,"age_days":9,"expected_fill_days":57,"reasons":["conf:2","velocity","win:early","comp:junior"],"computed_at":"2026-10-15T05:46:00Z"},"pay":{"stated_usd_annual":85000,"is_top_pay":true},"html_url":"https://alion.io/job/taboola-office-travel-coordinator-2","json_url":"https://alion.io/job/taboola-office-travel-coordinator-2.json","meta":{"generated_at":"2026-10-15T08:58:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13655,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5459},"rest":"https://alion.io/mcp/rest/get_company?id=5459"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftaboola-office-travel-coordinator-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftaboola-office-travel-coordinator-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftaboola-office-travel-coordinator-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/taboola-office-travel-coordinator-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftaboola-office-travel-coordinator-2"}]}