{"id":2110826,"url":"https://alion.io/job/tacfs-administrative-assistant-4","title":"Administrative Assistant","company":{"id":2454699,"name":"TACFS","domain":"tacfs.org","url":"https://alion.io/company/tacfs","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Beaumont, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":64000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3167},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-09T05:00:00Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-11T19:34:54Z","board_verified":true,"closed_at":null,"days_open":32,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":32},"description":"Buckner Children and Family Services Community: Buckner Children and Family ServicesLocation: Beaumont, TX - OnsiteAddress: 6358 Phelan Blvd, Beaumont, TX 77706Job Schedule: Full-Time\nWe are seeking an Administrative Assistant to join our team. The Administrative Assistant serves in a strategic function at Buckner Children and Family Services to administer services through management of the established policies and procedures. Will also provide administrative support to the Regional Office Manager and other staff as assigned. Join our team and shine hope in the lives of others!\nWhat you'll do:\nProvide administrative support to the facility Regional Office Manager and other leaders to maintain filing system; research and analyze data to produce monthly reports; assist in budget preparation and ongoing monitoring of budgetary performance; transcribe meeting notes; and answer Program Director’s phone in his/her absence and initiate follow-up as appropriate.\nOversee the operations of the local office as they pertain to clerical duties, mail and telephone coverage; analyze office needs and implement processes for efficient operation. Oversee the appearance of the Administration office.\nCoordinate communication with internal and external constituents including telephone calls, faxes, electronic mail, and written correspondence.\nPerform various administrative tasks including expense reports, enrollment paperwork and other assigned tasks.\nMaintain office machinery in good working order and ensure adequate office supplies are on hand at all times.\nReceive and compile monthly reports from various departments and ensure complete and timely delivery to corporate office.\nPerform bookkeeping tasks for accounts payable and accounts receivable. Make deposits for receivables.\nReceive and acknowledge donations from donors; maintain timely and accurate donor gift records.\nAssist with accurately and timely processing all employee transaction records according to Buckner policies and procedures.\nAccurately prepare and proofread memos, letters, spreadsheets and other documents and correspondence as required. Complete accurate and timely documentation.\nReceive, process, and distribute mail. Prepare outgoing mail; handle incoming and outgoing overnight deliveries.\nReview and accurately process mail, faxes, emails, and other correspondence in a timely manner.\nResponsible for supporting and representing Buckner at special events, activities and other assigned functions.\nMaintain petty cash fund in accordance with established policies and procedures.\nWhat you’ll bring:\nRequires understanding and ability to use simple arithmetic and grammar with accuracy. Equivalent to knowledge normally acquired through the completion of four years of high school. Requires ability to understand and carry out detailed oral and written instructions. High school diploma or G.E.D. required; Associate’s or Bachelor’s Degree preferred. Other Requirements\nMinimum 2 years prior office management and supervisory experience required; experience in telephone communications, preparation of business correspondence, and community contact preferred.\nRecent computer training or computer experience required. Word processing and spreadsheet experience required. Excellent aptitude for using other office equipment such as copy machines, fax machines, typewriters, and calculators.\nRequires proficient ability to speak, read and write English professionally. Ability to speak, read, and write Spanish preferred.\nRequires accuracy in typing, letter composition, and record keeping.\nRequires job holder to work nights and weekends as needed to meet business need\nRequires ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner’s insurance policy. Must be age 21 or older to drive on behalf of Buckner.\nRequires ability to use up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force continuously to move objects and/or people.\nRequires ability to walk, stand and sit, sometimes for prolonged periods of time.\nThe above description reflects the details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.\nAbout Buckner Children and Family Services: \nSince 1879 Buckner has been transforming lives through hands-on ministry, serving the most vulnerable from the beginning to the ending of life. Buckner is one of the oldest and most unique faith-based social service organizations of its kind, serving hundreds of thousands of people each year in the United States and around the world. Learn more about our programs and ministry at buckner.org. Buckner is an Equal Opportunity Employer.","description_format":"text","description_chars":4928,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"Spanish","level":"All levels","optional":true},{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Government","Health Care"],"lifecycle":[{"event":"open","at":"2026-10-08T22:12:59Z"}],"visa":[],"liveness":{"score":17,"band":"cold","label":"Long shot","p_open":1,"p_active":0.492,"p_room":0.35,"age_days":31,"expected_fill_days":13,"reasons":["conf:0","wave","win:tail","comp:junior"],"computed_at":"2026-10-10T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/tacfs-administrative-assistant-4","json_url":"https://alion.io/job/tacfs-administrative-assistant-4.json","meta":{"generated_at":"2026-10-11T22:26:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12235,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2454699},"rest":"https://alion.io/mcp/rest/get_company?id=2454699"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftacfs-administrative-assistant-4"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftacfs-administrative-assistant-4"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftacfs-administrative-assistant-4"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/tacfs-administrative-assistant-4\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftacfs-administrative-assistant-4"}]}