{"id":3618453,"url":"https://alion.io/job/taco-comfort-solutions-human-resources-coordinator","title":"Human Resources Coordinator","company":{"id":1946198,"name":"Taco Comfort Solutions","domain":"tacocomfort.com","url":"https://alion.io/company/tacocomfort","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":11,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":39,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cranston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-02T14:22:54Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-11T21:09:07Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"We feel a special obligation to the employees who comprise our Taco family. We are committed to offering employees access to the tools necessary to live long and productive lives. We strive to instill in all of our employees:\nA positive mental attitude that helps us to be a leader in the industry\nA commitment to building strong relationships, both inside and outside the organization\nA desire to learn, grow, and contribute to moving our strategy forward\nA need to create and to innovate\nThe Human Resources Coordinator supports the Human Resources, HR Operations, and Talent Management functions for North America through a wide range of administrative, compliance, orientation, records, reporting, communications, and employee-facing support activities. This onsite role serves as a primary point of contact for the department, responds to general employee inquiries, provides information about HR programs, policies, and activities, and escalates matters as appropriate while maintaining strict confidentiality, accuracy, and professionalism at all times. \nThe HR Coordinator is responsible for coordinating the end-to-end New Employee Orientation (NEO) process for new hires, including pre-boarding readiness, orientation preparation, first-day logistics, required employment documentation, I-9/E-Verify completion, hiring manager coordination, and follow-up to ensure a smooth transition into the organization. The role partners closely with Talent Acquisition, hiring managers, IT, Facilities, Security, Payroll, and other internal stakeholders to support an organized and positive new hire experience. \nMeasures of success:\nNew employee orientation, orientation materials, and first-day logistics are prepared accurately and on time.\nRequired orientation documentation, including Form I-9 and E-Verify, is completed accurately and within compliance deadlines.\nEmployee files, HR records, reports, and compliance documentation are maintained accurately and audit-ready.\nInquiries are acknowledged within 24 hours, accurately resolved or routed, and supported by documented quarterly follow-up from stakeholder feedback on timeliness and quality.\nResponsibilities:\nHR Support:\nProvides general support to the Human Resources department, including HR Operations and Talent Management staff.\nResponds to general HR inquiries, including items related to payroll, time off accruals, timesheets, HR policies, and other routine employee questions, from employees and leadership at various levels of the organization; escalates matters as appropriate.\nPosts “Welcome new hires” and other HR communication in Taco Talk.\nPerforms data collection and reporting for attendance points, plant appraisals, and Taco Temp conversions.\nStaffs the front desk of the department and triages employee inquiries; relays policy and procedure information to employees by referring to employee handbooks and company policies; escalates employee issues to appropriate department contact.\nDocuments processes associated with responsibilities through Standard Operating Procedures (SOP) and Business Operating System (BOS).\nOrders compliance posters for Equal Employment Opportunity (EEO), Americans with Disabilities Act (ADA), Age Discrimination in Employment Act (ADEA), and other regulatory requirements.\nUpdates and distributes company holiday schedules and life event notices.\nMaintains employment files for new hire, active and terminated employees in Cranston in accordance with State and Federal regulations; sends and requests offsite files storage.\nRuns and compiles reports from various HR systems and may present ad hoc reports as needed.\nAssists with employee scholarship program employee events and other department programs.\nMakes employee security badges and updates appropriate systems with badge information.\nProvides administrative support for employee relations documentation, meeting scheduling, and confidential HR records.\nEnters and submits department expenses for reimbursement approval in the company expense system.\nDistributes incoming and outgoing mail and correspondence.\nAssists employees in accessing company systems and sign-up lists.\nAdheres to all data security protocols and best practices.\nMaintains HR calendars for orientation, employee events, compliance deadlines, and recurring reporting.\nSupports employee engagement activities, recognition programs, service anniversaries, and site events. -\nSupports translation/interpretation coordination or employee communication needs where bilingual resources are needed.\nMaintains HR supply inventory, orientation materials, employee forms, and department resources.\nCoordinates exit process logistics, including file updates.\nAssists with audit preparation by organizing files, records, reports, and documentation.\nServes as back-up support for recurring HR administrative processes during team absences.\nNew Employee Orientation:\nPrepares new hire employment files Friday prior to orientation.\nCoordinates pre-boarding activities with Talent Acquisition, hiring managers, IT, Facilities, Security, and Payroll to ensure new hires are ready for day one.\nConduct new hire orientation on start dates.\nCoordinates and plans lunch for 1st day.\nSends lunch invitations to hiring managers of new employees.\nCompletes Form I-9 and E-Verify for all new hires; meets all compliance rules with accurate paperwork completed on time.\nMaintains and updates new hire orientation materials, presentations, checklists, and schedules.\nCoordinates new hire badge access, parking information, uniforms/PPE, work location details, and first-day logistics.\nAssists with new employee communications, HR announcements, and distribution lists.\nTracks and reports NEO-related metrics, such as orientation attendance, paperwork completion, and first-day readiness\nSupports temporary employee conversion tracking and related recordkeeping.\nQualifications\nRequired:\nHigh School Diploma or equivalent; college courses and/or HR certification a plus\n5+ years of Human Resources and/or administrative experience\nKnowledgeable in Microsoft Office programs (particularly Excel and Word)\nKnowledgeable in working with computers and able to learn HCM, Applicant Tracking Systems (ATS) and other systems easily\nAttention to detail and accuracy are essential for success in this role\nExcellent organizational, verbal and written communication skills\nAble to work with multiple duties and prioritize\nProfessional, customer-service-oriented interpersonal skills and the ability to develop a quick rapport with the internal team and employees at all levels of the organization\nMust be motivated and self-directed in a fast-paced team environment\nMust be highly reliable\nMust maintain strict confidentiality at all times\nNo travel required\nPreferred:\nBilingual (Portuguese, Spanish, Laotian, and Cambodian) preferred\nWork Environment:\nThis position works primarily in an office environment using computers and technology. Verbal and auditory capabilities are required. Occasional exposure in production plant where large equipment and noise are prevalent. Safety gear is required in these areas. This is an onsite position that reports into the site every workday.\nManagement:\nThis position has no direct reports.\nBenefits\nWith nearly 1,000 people working at Taco worldwide, each with their own story, you will discover a sense of community and diverse, intelligent colleagues who help us innovate, create and explore.\nTaco employees benefit from a company that:\nProvides competitive salaries and benefits\nOffers tuition reimbursement, career development, and on-site training programs in our learning center\nBelieves in sharing profits with its employees\nIs mindful about family, health and well-being\nFosters conditions that allow people and communities to reach their full potential\nEmbraces and celebrates diversity","description_format":"text","description_chars":7843,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"Portuguese","level":"All levels","optional":true}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Industrial Machinery","HVAC & Refrigeration"],"lifecycle":[{"event":"open","at":"2026-11-02T17:26:26Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":8,"expected_fill_days":39,"reasons":["seen:8","stale_co","win:early"],"computed_at":"2026-11-11T05:49:22Z"},"pay":null,"html_url":"https://alion.io/job/taco-comfort-solutions-human-resources-coordinator","json_url":"https://alion.io/job/taco-comfort-solutions-human-resources-coordinator.json","meta":{"generated_at":"2026-11-11T22:20:01Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":44182,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1946198},"rest":"https://alion.io/mcp/rest/get_company?id=1946198"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftaco-comfort-solutions-human-resources-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftaco-comfort-solutions-human-resources-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftaco-comfort-solutions-human-resources-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/taco-comfort-solutions-human-resources-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftaco-comfort-solutions-human-resources-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3618453}},{"tool":"search_jobs","arguments":{"company":"tacocomfort.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3618453},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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