{"id":3403353,"url":"https://alion.io/job/tailwind-hospitality-executive-assistant","title":"Executive Assistant","company":{"id":2268311,"name":"Tailwind Hospitality","domain":"tailwindconcessions.com","url":"https://alion.io/company/tailwindconcessions","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Wilmington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":65000,"currency":"USD","period":"year","gross":null,"usd_annual":65000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"Tailwind CSS","optional":false}],"status":"closed","first_seen_at":"2026-10-05T20:14:00Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-31T04:14:30Z","board_verified":false,"closed_at":"2026-10-31T04:14:30Z","days_open":25,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":25},"description":"About Tailwind\nTailwind Hospitality is a growing hospitality company specializing in food & beverage, retail, vending, and\nrelated services in airports across the United States. We operate in a fast-paced, entrepreneurial environment\nwhere our leadership team works closely together to support our operations, employees, airport partners, and\ncontinued growth.\nWe are looking for an experienced, highly organized Executive Assistant to support our executive leadership\nteam. This is an important, highly visible role within Tailwind and an opportunity for someone who enjoys\nbringing structure, organization, and follow-through to a busy executive environment.\nThe Role\nThe Executive Assistant will provide administrative, organizational, and coordination support across Tailwind's\nexecutive leadership team. Rather than supporting a single executive, this individual will help coordinate the\nbroader leadership team, manage competing priorities, and ensure important meetings, travel,\ncommunications, and follow-up items are handled effectively.\nIn addition to core executive support, the full-time Executive Assistant will take broader ownership of\nleadership-team coordination, meeting cadence, office and event logistics, follow-up tracking, and special\nprojects that help the executive team operate efficiently.\nThe successful candidate will be proactive, resourceful, comfortable working independently, and able to\nanticipate needs rather than simply react to requests. This person will regularly work with confidential and\nsensitive information and must demonstrate excellent judgment and discretion.\nKey Responsibilities\n Manage and coordinate calendars, meetings, appointments, and scheduling for members of the executive\nleadership team.\n Coordinate executive travel, including flights, hotels, ground transportation, itineraries, and changes that\narise during travel.\n Organize executive leadership meetings, board meetings, company meetings, and other important internal\nand external meetings.\n Prepare meeting agendas, materials, presentations, and other documents and help ensure appropriate\nfollow-up on action items.\n Serve as a central point of coordination between members of the executive team and other departments\nacross the company.\n Assist executives in prioritizing meetings, requests, deadlines, and commitments.\n Coordinate communications with employees, business partners, airport representatives, vendors, board\nmembers, and other external parties.\n Prepare and edit correspondence, presentations, reports, and other executive-level materials.\nAssist with expense reports, invoices, travel expenses, and other administrative processes.\nMaintain organized electronic files and executive-level records.\n Coordinate visitors, interviews, leadership events, team meetings, and occasional company functions.\n Track key follow-up items and help ensure commitments and deadlines do not fall through the cracks.\n Own and maintain recurring executive-team meeting schedules, action-item tracking, and follow-up\nprocesses.\n Provide broader support for company events, leadership offsites, board-related logistics, and other cross-\nfunctional initiatives.\n Support special projects and research requested by members of the executive team.\n Identify opportunities to improve administrative processes and make the executive team more organized\nand efficient.\nHandle confidential business and personnel matters with a high degree of professionalism and discretion.\n Perform other executive and administrative support responsibilities as needed.\nWhat We're Looking For\n 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, Office Manager, or similar role supporting senior executives.\nExperience supporting multiple executives simultaneously is strongly preferred.\n Exceptional organizational and time-management skills with the ability to manage numerous priorities at\nonce.\n Strong calendar management and travel coordination experience.\nExcellent written and verbal communication skills.\n High level of discretion, professionalism, and sound judgment.\n Comfort interacting with senior executives, board members, customers, business partners, and employees at all levels of an organization.\n Ability to anticipate needs, solve problems independently, and follow through without significant oversight.\n Strong attention to detail while still understanding the broader priorities of the business.\n Comfort operating in a fast-moving, entrepreneurial environment where priorities can change quickly.\n Advanced proficiency with Microsoft Outlook, Word, PowerPoint, Excel, and Teams.\n Experience with modern productivity and AI tools is a plus.\n Hospitality, restaurant, travel, aviation, or multi-unit operating company experience is helpful but not required.\nThe Person Who Will Thrive in This Role\nYou are someone who naturally creates order from complexity. You like knowing where everyone needs to\nbe, what needs to happen next, and what might otherwise get missed.\nYou are comfortable reminding senior executives about commitments, resolving scheduling conflicts, making\njudgment calls, and taking ownership of details without needing to be asked repeatedly. You are equally\ncomfortable coordinating a board meeting, changing a flight at the last minute, preparing materials for an\nexecutive meeting, or tracking down an outstanding follow-up item.\nMost importantly, you understand that great executive support is not simply administrative - it is about helping\nthe leadership team use its time more effectively and keeping the organization moving.\nSchedule\nThis is a full-time position supporting a dynamic executive leadership team. The successful candidate should\nbe comfortable with a schedule that generally follows normal business hours while maintaining reasonable\nflexibility for occasional early meetings, travel changes, board meetings, executive events, or other time-\nsensitive needs.\nWhy Tailwind\nTailwind offers the opportunity to work directly with the senior leadership team of a growing company in a\ndynamic industry. The role will have visibility across the organization and the ability to make a meaningful\nimpact by helping our leadership team operate more efficiently and effectively.","description_format":"text","description_chars":6251,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services"],"lifecycle":[{"event":"open","at":"2026-10-28T15:21:27Z"},{"event":"close","at":"2026-10-31T04:14:30Z"}],"visa":[],"liveness":null,"pay":{"stated_usd_annual":65000,"is_top_pay":false},"html_url":"https://alion.io/job/tailwind-hospitality-executive-assistant","json_url":"https://alion.io/job/tailwind-hospitality-executive-assistant.json","meta":{"generated_at":"2026-11-02T17:21:31Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24142,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2268311},"rest":"https://alion.io/mcp/rest/get_company?id=2268311"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftailwind-hospitality-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftailwind-hospitality-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftailwind-hospitality-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/tailwind-hospitality-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftailwind-hospitality-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3403353}},{"tool":"search_jobs","arguments":{"company":"tailwindconcessions.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3403353},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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