{"id":1216089,"url":"https://alion.io/job/takealot-administration-controller","title":"Administration Controller","company":{"id":57341,"name":"Takealot","domain":"takealot.com","url":"https://alion.io/company/takealot","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":81,"open_postings":27,"ghost_share":0,"stale_share":0.741,"repost_share":0,"time_to_fill_p50_days":50,"computed_at":"2026-09-27T05:45:00Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Polokwane, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Agile","optional":false}],"status":"live","first_seen_at":"2026-09-25T08:14:34Z","employer_posted_date":"2026-09-25","last_verified_at":"2026-09-28T00:35:09Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Join Our Mission at Takealot Fulfilment Solutions | We Are TFS\nRevolutionising e-commerce logistics in South Africa with cutting-edge technology and operational excellence. We deliver 30+ million orders annually, empowering businesses and driving economic growth.\nWho We're Looking For:\nInnovative, ambitious individuals ready to shape the future of e-commerce logistics. At TFS, \"Uniquely You\" meets \"Powerfully Us\", where your individuality strengthens our collective mission.\nReporting to the General Manager.\nYour responsibilities will include:\nOffice Support\nDiligently maintain and regularly update vehicle trip-sheets, ensuring precise recording of mileage, fuel consumption, and all maintenance activities for accurate record-keeping.\nSupport operations with timely coordination of vehicle repairs, servicing, and insurance renewals. Ensuring all fuel data is recorded and any anomalies is reported back to operations.\nCollaborate closely with the finance department to track and manage expenses related to fleet management, ensuring accurate financial records.\nOversee the processing of all insurance claims within the stipulated period, ensuring timely resolution and compliance with insurance requirements.\nOversee record keeping and reporting of time and attendance, and ensure data is accurate.\nOffice Management\nEnsure a clean, safe, and well-organized working environment through the application of 5S principles in office spaces.\nOversee the maintenance and repair of office equipment and furniture to ensure optimal functionality and a conducive work environment.\nMonitor and replenish office supplies, including stationery and consumables, to support daily operations and maintain efficiency.\nCoordinate and schedule facility repairs and maintenance, addressing issues promptly to ensure the continuous functionality of office spaces.\nManage office access control systems, maintaining accurate records of employee access for security and accountability.\nOversee the ordering of employee uniforms and coordinate the quality control of Personal Protective Equipment (PPE) to ensure safety compliance.\nVendor Management\nConsistently evaluate vendor performance to ensure adherence to agreed-upon service levels and maintain high-quality standards.\nAddress any vendor-related issues or disputes promptly and efficiently to maintain smooth operations and positive vendor relationships.\nConduct vendor payments and efficiently upload and process invoices on the system, ensuring accurate and timely financial transactions.\nGenerate vendor Purchase Orders (POs) on the system and ensure that no invoices are carried over to the next month, maintaining financial accuracy.\nEnsure the accurate processing of all monthly accruals, including those related to staff, rentals, and fuel expenses.\nAttributes required:\nHave a detailed understanding of warehouse management systems\nProblem solving skills required\nPossess excellent verbal and written communication skills for a demanding and customer focused working environment.\nPossess excellent personal organisation and business administration skills in accordance with modern best practice methods.\nPossess the ability to work productively, efficiently & effectively with initiative and drive under tight timescales and pressure whilst maintaining attention to detail and quality.\nPossess the willingness to learn, improve and adapt.\nGood team player, hard worker, willing to be flexible with a positive attitude Must be able to work as part of a multi-cultural team\nMust be able to train staff\nQualifications:\nMatric\nDegree/Diploma in Supply Chain Management/Logistics/Business Administration/Finance\n3 years in a logistics/supply chain/warehouse/financial institution working environment\nPeople Management experience\nWhy Join TFS:\nPurpose-driven impact: Transform lives through logistics innovation\nAdvanced technology: Work with cutting-edge systems in a fast-paced environment\nCareer growth: Thrive in an agile space that champions continuous improvement\nInclusive culture: Your unique perspective drives extraordinary results\nAt TFS, your growth is our growth. You'll be joining a team powered by Takealot Group's core values. \nMore than just a job, we offer: \nA culture that celebrates individual uniqueness while championing the strength of togetherness. Be part of creating sustainable, scalable solutions that make a difference across South Africa's e-commerce landscape.\nTakealot Fulfilment Solutions (TFS) is an Equal Opportunity Employer. Applicants from previously disadvantaged groups and people with disabilities will be given preference.","description_format":"text","description_chars":4610,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Commerce"],"lifecycle":[{"event":"open","at":"2026-09-25T09:03:57Z"}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":1,"expected_fill_days":50,"reasons":["conf:0","stale_co","velocity","win:early","comp:attention"],"computed_at":"2026-09-27T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/takealot-administration-controller","json_url":"https://alion.io/job/takealot-administration-controller.json","meta":{"generated_at":"2026-09-28T02:27:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1183,"day_limit":5000,"remaining_today":3817,"minute_limit":60,"resets_at":"2026-09-29T00:00:00Z"}}}