{"id":3468593,"url":"https://alion.io/job/takeda-pharmaceutical-executive-assistant-3","title":"Executive Assistant","company":{"id":5984,"name":"Takeda Pharmaceutical","domain":"takeda.com","url":"https://alion.io/company/takeda","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":87,"open_postings":51,"ghost_share":0,"stale_share":0.49,"repost_share":0.02,"time_to_fill_p50_days":26,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Bangkok, Thailand"],"countries":["TH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":8500,"max_usd":17500,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2855},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-29T16:08:30Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-02T21:26:47Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.\nJob Description\nExecutive Assistant to Country Head - Thailand & Singapore\nReporting to: Country Head, Thailand & Singapore\nLocation: Thailand\n1. Job Purpose\nProvide comprehensive administrative and executive support to the Country Head, Thailand & Singapore, ensuring efficient daily operations, effective schedule management, smooth meeting coordination, and timely communication with internal and external stakeholders.\nThe role also supports the preparation, consolidation, and formatting of executive presentations and meeting materials.\n2. Key Responsibilities\nA. Executive & Administrative Support (55%)\nManage the Country Head's calendar, appointments, meetings, and travel arrangements, including regional and international engagements.\nCoordinate meeting logistics, agendas, invitations, and relevant documentation.\nOrganize travel itineraries, accommodation, transportation, and expense claims.\nSupport routine correspondence, administrative requests, and document management.\nCoordinate administrative approvals, purchase requests, and related processes in accordance with company procedures.\nMaintain confidentiality and ensure professional handling of sensitive information.\nB. Executive Presentation Support (25%)\nAssist in preparing, consolidating, and formatting PowerPoint presentations for leadership meetings, business reviews, and town halls.\nCompile slides, charts, and information provided by different functions into consistent and professional presentation materials.\nImprove slide layouts, visual consistency, readability, and alignment with corporate templates.\nSupport basic proofreading, document formatting, and quality checks before submission.\nOrganize and maintain executive presentation files and reference materials.\nC. Meeting Coordination & Follow-up (15%)\nPrepare meeting agendas and coordinate supporting materials.\nAttend selected meetings to capture key discussion points, decisions, and action items.\nMaintain action trackers and follow up with relevant stakeholders on agreed deadlines.\nCoordinate timely submission of information and materials for Country Head meetings.\nFacilitate communication and administrative coordination across Thailand, Singapore, and regional teams.\nD. Other Administrative Support (5%)\nSupport the organization of leadership meetings, town halls, employee engagement activities, and executive visits.\nAssist with basic drafting and proofreading of internal communications.\nPerform other administrative assignments as required by the Country Head.\n3. Qualifications & Experience\nBachelor’s degree in business administration, Management, Communications, or a related field.\n3-5 years of experience as an Executive Assistant, Administrative Assistant, Secretary, or similar role.\nExperience supporting senior management in a multinational organization is preferred.\nGood proficiency in Microsoft Office, particularly PowerPoint, Excel, Word, Outlook, and Teams.\nAbility to prepare well-formatted, professional presentations using existing content and templates.\nGood written and verbal communication skills in Thai and English.\nExperience in the pharmaceutical or healthcare industry is an advantage but not mandatory.\nFamiliarity with AI productivity tools is an advantage.\n4. Key Competencies\nPlanning & organization: Strong time management and ability to manage multiple priorities.\nAttention to detail: Accuracy in documentation, scheduling, and presentation formatting.\nCommunication: Clear, professional communication with internal and external stakeholders.\nPresentation proficiency: Ability to organize and format information into clear, visually consistent slides.\nProactiveness: Anticipates administrative needs and follows up on assigned tasks.\nCollaboration: Works effectively with colleagues across functions and countries.\nConfidentiality: Demonstrates discretion, integrity, and professionalism.\nAdaptability: Comfortable working in a dynamic, multicultural environment.\n5. Key Success Measures\nEffective and timely management of the Country Head's calendar, travel, and administrative requirements.\nAccurate, professional, and timely preparation of presentations and meeting materials.\nSmooth coordination of meetings and leadership engagements.\nTimely tracking and follow-up of assigned action items.\nPositive feedback from the Country Head and key stakeholders.\n6. Scope & Accountability\nThe Executive Assistant provides administrative, coordination, and presentation-formatting support. Strategic content development, business analysis, financial validation, and functional decision-making remain the responsibility of the Country Head and relevant functional teams.\nLocations\nBangkok, ThailandWorker Type\nEmployeeWorker Sub-Type\nRegularTime Type\nFull time","description_format":"text","description_chars":5092,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Thai","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Thailand","iso":"TH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Prescription Drugs","Oncology Therapeutics","Neurology & CNS Therapeutics","Rare Disease Therapeutics"],"lifecycle":[{"event":"open","at":"2026-10-29T16:08:30Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":3,"expected_fill_days":26,"reasons":["conf:6","velocity","win:early","comp:brand"],"computed_at":"2026-11-02T06:13:15Z"},"pay":null,"html_url":"https://alion.io/job/takeda-pharmaceutical-executive-assistant-3","json_url":"https://alion.io/job/takeda-pharmaceutical-executive-assistant-3.json","meta":{"generated_at":"2026-11-03T02:11:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2905,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5984},"rest":"https://alion.io/mcp/rest/get_company?id=5984"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftakeda-pharmaceutical-executive-assistant-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftakeda-pharmaceutical-executive-assistant-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftakeda-pharmaceutical-executive-assistant-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/takeda-pharmaceutical-executive-assistant-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftakeda-pharmaceutical-executive-assistant-3"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3468593}},{"tool":"search_jobs","arguments":{"company":"takeda.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3468593},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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