{"id":3344839,"url":"https://alion.io/job/takeda-pharmaceutical-executive-assistant-senior-support","title":"Executive Assistant, Senior Support","company":{"id":5984,"name":"Takeda Pharmaceutical","domain":"takeda.com","url":"https://alion.io/company/takeda","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":88,"open_postings":55,"ghost_share":0,"stale_share":0.473,"repost_share":0.018,"time_to_fill_p50_days":27,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Łódź, Poland"],"countries":["PL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":27000,"max_usd":64000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2376},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Copilot","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-10-27T16:53:16Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-01T00:07:09Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.\nJob Description\nAs an Executive Assistant supporting the Leadership Team within Global Communications & Governance (GC&G), you will play a critical role in enabling effective day-to-day operations across a complex, global organization. You will provide high-quality administrative and operational support while building trusted relationships with senior leaders, colleagues, vendors, and partners across Takeda.\nIn addition to delivering excellent executive support, you will help advance an AI-forward culture within the administrative community. By identifying practical applications for AI-enabled productivity tools, sharing best practices, and helping colleagues build confidence and capability, you will contribute to more efficient ways of working and support Takeda’s purpose of bringing better health to people and a brighter future to the world.\nHow You Will Contribute:\nProvide proactive, organized, and high-quality administrative support to the Global Communications & Governance Leadership Team.\nCoordinate domestic and international travel arrangements, including itineraries, changes, and related logistics.\nPrepare and submit accurate travel and expense reports in Concur within established timelines.\nManage complex calendars and coordinate meetings, calls, and appointments across multiple time zones.\nCreate purchase requisitions in Ariba, monitor vendor and consultant payments, and communicate with external partners as needed.\nFacilitate effective communication and information sharing across team members and stakeholders.\nCoordinate meetings and events by reserving meeting rooms and event spaces, arranging catering, and supporting setup and closeout activities.\nSupport onboarding activities for new team members and help them integrate smoothly into the team and organizational culture.\nMaintain an organized, welcoming, and professional office environment for colleagues and visitors.\nServe as a liaison across departments and teams, promoting collaboration, connectivity, and knowledge sharing.\nPrepare, edit, track, and analyze documents and reports using Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.\nInterface with internal and external customers, respond to inquiries, and direct individuals to the appropriate resources.\nServe as a subject matter resource for AI-enabled productivity tools, including Microsoft Copilot, Cowork, and other approved solutions.\nAdvise colleagues on practical AI use cases, responsible adoption, effective prompting, and productivity-enhancing workflows.\nIdentify, pilot, and share AI-enabled approaches that improve administrative efficiency, meeting management, communications, information management, and executive support.\nAct as a primary point of contact for executive assistants seeking to build AI fluency through peer coaching, knowledge-sharing sessions, office hours, and practical demonstrations.\nDevelop and maintain best-practice resources, prompt libraries, training materials, and standards that support the effective and responsible use of AI tools in alignment with company policies.\nConduct independent research, resolve issues, and manage competing priorities with sound judgment and minimal supervision.\nMaintain confidentiality and exercise discretion when handling sensitive information.\nPreferred Skills and Qualifications:\nHigh school diploma or GED required; an associate or bachelor’s degree is preferred.\nMinimum of five years of relevant administrative, executive support, or related experience, or an equivalent combination of education, training, and experience.\nIndustry experience preferred.\nAbility to interact effectively with employees at all levels and build strong internal networks across departments to locate information, solve problems, and complete responsibilities effectively.\nAdvanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.\nStrong digital literacy and demonstrated experience using AI-enabled productivity tools such as Microsoft Copilot, Cowork, or similar platforms.\nExperience coordinating domestic and international travel and submitting expense reports using Concur or a comparable system.\nDemonstrated ability to manage complex scheduling requirements involving multiple senior stakeholders and time zones.\nFamiliarity with Ariba or similar procurement systems, including requisition creation, payment tracking, and vendor or consultant communication.\nStrong data-entry, data-review, reporting, and analysis skills, with a high level of accuracy.\nExperience coordinating onsite and offsite meetings and events, including logistics, catering, setup, and closeout.\nAbility to mentor others, teach AI-enabled productivity skills, and document best practices to support broader adoption.\nStrong organizational, prioritization, and time-management skills, with the ability to multitask and adapt to changing priorities in a fast-paced environment.\nStrong attention to detail and the ability to work independently with minimal supervision while also contributing effectively as part of a team.\nExcellent verbal and written communication, interpersonal, research, and problem-solving skills.\nDemonstrated professionalism, patience, discretion, and sound judgment when handling challenging or confidential situations.\nCommitment to treating colleagues with respect and fostering an inclusive, collaborative workplace.\nLocations\nLodz, PolandBase Salary Range:\nzł85,300.00 - zł117,260.00The estimated salary range reflects an anticipated range for this position. The actual base salary offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.\nFor information about our benefits, please click here.\nWorker Type\nEmployeeWorker Sub-Type\nRegularTime Type\nFull time","description_format":"text","description_chars":6395,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Prescription Drugs","Oncology Therapeutics","Neurology & CNS Therapeutics","Rare Disease Therapeutics"],"lifecycle":[{"event":"open","at":"2026-10-27T16:53:16Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":3,"expected_fill_days":27,"reasons":["conf:3","velocity","win:early","comp:brand"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/takeda-pharmaceutical-executive-assistant-senior-support","json_url":"https://alion.io/job/takeda-pharmaceutical-executive-assistant-senior-support.json","meta":{"generated_at":"2026-11-01T00:20:08Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":638,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5984},"rest":"https://alion.io/mcp/rest/get_company?id=5984"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftakeda-pharmaceutical-executive-assistant-senior-support"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftakeda-pharmaceutical-executive-assistant-senior-support"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftakeda-pharmaceutical-executive-assistant-senior-support"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/takeda-pharmaceutical-executive-assistant-senior-support\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftakeda-pharmaceutical-executive-assistant-senior-support"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3344839}},{"tool":"search_jobs","arguments":{"company":"takeda.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3344839},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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