{"id":4279597,"url":"https://alion.io/job/talent-genie-senior-document-controller","title":"Senior Document Controller","company":{"id":4528687,"name":"Talent Genie","domain":"talentgenie.co.za","url":"https://alion.io/company/talent-genie","size_band":"11-50","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Finance","role_family":"Finance","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Johannesburg, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-13T00:00:00Z","employer_posted_date":null,"last_verified_at":"2026-11-13T00:00:00Z","board_verified":false,"closed_at":null,"days_open":0,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":0},"description":"SUMMARY:\n\n To manage internal & external project documentation in accordance with project-specific requirements\n\n POSITION INFO:\n\n We are seeking a Senior Document Controller to manage both internal and external project documentation in line with project-specific requirements. On larger projects requiring a team of document controllers, the Senior Document Controller will oversee, coordinate, and allocate document control tasks, ensuring effective communication with the project team.\nKey Responsibilities\n\nTechnical Expertise\n\nEstablish and maintain the document management system for the project, in accordance with project-specific requirements, supported by the Document Control and IT Departments;\nCoordinate all activities related to document control procedures;\nExplain the project document process clearly to the project execution team;\nSupport user requests for documentation and deliver training on the Document Control System;\nMaintain a document and drawing register, where applicable;\nCopy, scan and file all project documentation accurately;\nInput documentation into the document management system, including but not limited to:\n\nProject-specific procedures;\nProcurement and contractual documentation;\nCorrespondence, minutes of meetings and project letters;\nE-mails (as required);\nQA/QC reports and documentation;\nPayment certificates and invoices;\nSupplier and engineering drawings;\nOperating manuals and data books;\nMonth-end reports.\n\nGenerate reports from the document management system to monitor document status;\nManage squad check documents, drawings, operating and maintenance manuals, and data books;\nOversee the internal and external issuing of drawings and documentation, including the transmittal process;\nAssist in supporting internal and external audits;\nCompile close-out documentation, including end-of-job manuals such as spares, operating and maintenance manuals, data books, and as-built drawings for each piece of equipment or area;\nEnsure all required handover documents are accurately filed to facilitate a seamless project handover.\n\nOperational Function\n\nOversee, facilitate and delegate document control functions;\nAct as the primary interface with the project team regarding document control processes;\nMonitor and report on document control progress throughout projects;\nProvide training and mentoring to document control personnel as required.\n\nStakeholder Relations\n\nMaintain professional and respectful interactions with all stakeholders;\nKeep relevant stakeholders informed and up to date on the status of the project’s technical documentation;\nEnsure DRA remains the client’s preferred engineering service provider through consistent quality and communication.\n\nPersonal Capabilities\n\nTake full ownership and accountability for deliverables;\nBe proactive, results-driven and committed to excellence;\nValue innovation and diversity of ideas within the team;\nMaintain a positive, “can-do” attitude;\nDemonstrate initiative and actively seek opportunities for personal growth and capability development;\nDrive continuous personal development;\nWork effectively on own initiative while considering the wider needs of the team;\nRecognise own skills and knowledge limitations and seek support when necessary;\nPerform well under pressure, managing multiple tasks simultaneously and prioritising workloads to meet deadlines;\nMaintain a high degree of accuracy, attention to detail, and excellent organisational skills;\nExhibit a positive attitude and strong team player qualities;\nPresent and conduct oneself professionally, respectfully and amicably, with excellent written and oral communication skills.\n\nQualifications\n\nExperience with Document Management Systems such as Docwize, Aconex, etc. – advantageous;\nProficiency in the full MS Office suite at a minimum intermediate level – advantageous;\nProfessional membership – not required.\n\nExperience\n\nProven experience in a similar role at a comparable level within a company – 5+ years (essential);\nDocument management experience – 5+ years (essential);\nExperience with document management systems – 5+ years (essential);\nExperience working within EPCM/Mining environments – 5+ years (essential);\nExperience across the full project cycle (tendering, pre- and post-proposal development) – 3+ years (essential).\n\nKnowledge Areas\n\nUnderstanding of project requirements and their implications – advantageous;\nIntermediate proficiency in MS Office, including Outlook, Word, PowerPoint and Excel – essential;\nKnowledge of spreadsheets, databases, word processing and job-specific software – essential;\nAbility to maintain clear and accurate records and reports – essential;\nCompetence in using computer systems to input data efficiently and retrieve records and information – essential;\nStrong organisational skills in managing workload and filing systems – essential;\nExcellent verbal and written communication skills – 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