Bilingual Executive Assistant
Confirmed on the employer's own hiring board on Oct 24, 2026. First seen by Alion on Oct 9, 2026.
We are seeking a reliable, organized, and detail-oriented Executive Assistant / Administrative Coordinator to support the daily operations of a growing spa business. The ideal candidate is fluent in English, tech-savvy, and capable of handling both administrative and client-facing tasks with minimal supervision.
Key Responsibilities
Client & Lead Management
Manage and organize client leads using Excel and Google Sheets
Maintain structured digital filing systems in Google Drive
Handle client follow-ups, confirmations, and feedback collection
Scheduling & Coordination
Schedule and coordinate appointments, meetings, and follow-ups
Manage Google Calendar and ensure smooth daily scheduling
Communication
Respond to client inquiries via phone and email (inbound and outbound)
Maintain professional communication at all times
Finance & Reporting Support
Record and track income and expenses
Prepare weekly reports for the accountant
Operations & Supplies
Communicate with suppliers for orders and restocking
Track purchases and inventory
Documentation
Prepare and organize business documents (invoices, contracts, W-9, etc.)
Maintain accurate and updated records
Marketing Support (Optional)
Assist with basic Facebook / Instagram page management if needed
Requirements
Excellent English communication skills (spoken and written)
Strong organizational and computer skills (Excel, Google Drive, Google Calendar)
Highly responsible, trustworthy, and detail-oriented
Comfortable handling phone calls and email communication
Able to manage multiple tasks independently
Proactive and willing to grow with the business
Salary: U$S 6 /Hour