{"id":644995,"url":"https://alion.io/job/talentmatchmakers-executive-assistant-accounting","title":"EXECUTIVE ASSISTANT (ACCOUNTING)","company":{"id":688194,"name":"Talent Matchmakers","domain":"talentmatchmakers.co","url":"https://alion.io/company/talentmatchmakers","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Teamtailor","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cluj-Napoca, Romania"],"countries":["RO"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":13000,"max_usd":27000,"period":"year","method":null,"sample_n":15479},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-06-08T12:57:12Z","employer_posted_date":"2026-06-08","last_verified_at":"2026-11-04T06:54:47Z","board_verified":true,"closed_at":null,"days_open":149,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":148},"description":"ABOUT THE ROLE\nLooking for an Executive Assistant to join an outsourcing partner whose strong point is the management of business financial processes for their clients.\nYou would be a great fit if you have experience in office administration, the ability to understand and process financial documents and knowledge of budget management and cost estimation. Constructive attitude and proactivity are a must.\nOnsite role in Cluj-Napoca.\nCollaboration through CIM.\nABOUT THE COMPANY\nKeep sight of what really matters: They are a young and enthusiastic team that values collaboration, respect, and mutual support;\n\nAspire for excellence: They take pride in their work and are committed to continuous learning and improvement;\n\nStronger together: Teamwork drives them to achieve more and grow together;\n\nInnovate with courage: They constantly push boundaries to reach their vision.\n\nDUTIES AND RESPONSIBILITIES\nProcesses purchase invoices, manages supplier relationships and oversees office procurement;\n\nManages the client invoicing process;\n\nManages the physical and electronic archiving of contracts and accounting documents;\n\nAdvises, supports and provides consultancy to the Management team;\n\nMaintains communication with the company’s clients and responds to their requests;\n\nEstimates and monitors budgets;\n\nDrafts, prepares, and compiles commercial offers as well as various reports or statements;\n\nProvides assistance and prepares materials in English;\n\nTracks and monitors services provided and hours worked versus hours invoiced;\n\nActively participates in organizing important events;\n\nParticipates in meetings with key clients and/or the team;\n\nCollects data and inputs it into various systems;\n\nResponsible for welcoming clients and couriers.\n\nREQUIREMENTS\nStrong written and verbal communication skills in English;\n\nAdvanced knowledge of Excel;\n\nPrevious experience in office administration;\n\nPrevious experience in accounting, or a similar role;\n\nExperience with client relationship management and communication;\n\nExperience in correctly operating or extracting information from/into databases;\n\nPositive attitude and punctuality;\n\nProactivity and time management.\n\nPERKS AND BENEFITS\nMeal vouchers;\n\nPrivate health insurance;\n\nBonuses granted on special occasions (holidays, birthday, marriage);\n\nPTO - 21 days (23 days after 5 years in the company + 1 extra day for every 2 additional years in the company).","description_format":"text","description_chars":2419,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Continuous learning","Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-10T20:12:05Z"}],"visa":[],"liveness":{"score":5,"band":"cold","label":"Long shot","p_open":1,"p_active":0.191,"p_room":0.28,"age_days":148,"expected_fill_days":25,"reasons":["conf:12","win:tail","crowd:"],"computed_at":"2026-11-04T06:34:25Z"},"pay":null,"html_url":"https://alion.io/job/talentmatchmakers-executive-assistant-accounting","json_url":"https://alion.io/job/talentmatchmakers-executive-assistant-accounting.json","meta":{"generated_at":"2026-11-04T14:11:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":21473,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":688194},"rest":"https://alion.io/mcp/rest/get_company?id=688194"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftalentmatchmakers-executive-assistant-accounting"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftalentmatchmakers-executive-assistant-accounting"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftalentmatchmakers-executive-assistant-accounting"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/talentmatchmakers-executive-assistant-accounting\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftalentmatchmakers-executive-assistant-accounting"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":644995}},{"tool":"search_jobs","arguments":{"company":"talentmatchmakers.co","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":644995},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}