{"id":1706959,"url":"https://alion.io/job/tantalus-office-sales-support-coordinator","title":"Office & Sales Support Coordinator","company":{"id":3859720,"name":"Tantalus Systems","domain":"tantalus.com","url":"https://alion.io/company/tantalus-com","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Sales","role_family":"Sales","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Raleigh, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":62000,"max_usd":135000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2542},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"HubSpot","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Salesforce","optional":false}],"status":"live","first_seen_at":"2026-08-20T00:00:00Z","employer_posted_date":"2026-08-20","last_verified_at":"2026-10-23T13:15:53Z","board_verified":true,"closed_at":null,"days_open":64,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":64},"description":"About Tantalus Systems (TSX: GRID)\nTantalus is a technology company dedicated to helping utilities modernize their distribution grids by harnessing the power of data across all their devices and systems deployed throughout the entire distribution grid - from the substation to the EV charger located behind the meter. We offer smart grid solutions across multiple levels: intelligent connected devices, communications networks, data management, enterprise applications and analytics. Learn more at http://www.tantalus.com/.\nCome join us if you’re interested in being part of an entrepreneurial team, solving complex technical problems and delivering innovative solutions that will directly impact the electrification of everything and the decarbonization of our society.\nWe have operations throughout the United States and Canada with offices in Burnaby (British Columbia, Canada), Raleigh (North Carolina, USA), and Norwalk (Connecticut, USA).\nThis position offers a competitive salary plus variable compensation based on performance targets and business objectives. Tantalus also offers generous benefits, including medical, dental and vision plans, healthcare and dependent care flexible spending accounts and paid time off.\nThe Opportunity:\nWe are seeking an Office & Sales Support Coordinator to oversee the day-to-day operations of our Raleigh office while providing coordination and logistical support to the Sales and Marketing teams.\nThis role is central to creating a well-run, welcoming, and productive office environment for employees, visitors, customers, and partners. The successful candidate will manage office operations, vendor relationships, employee onboarding logistics, meeting and event coordination, and the distribution of materials and company swag across the organization.\nThe role will also support high-impact sales and marketing activities, including customer meetings, regional sales meetings, open houses, industry conferences, Tantalus University training programs, and Tantalus’ annual Users Conference. This position is ideal for someone who enjoys managing many moving pieces, anticipating needs, and ensuring details are executed reliably.\nLocation of Position:\nThis is a hybrid position based in our Raleigh, NC office. Regular in-office presence is required to support office operations, visitors, vendor coordination, and event logistics\nSpecifically, the Office & Sales Support Coordinator is responsible for:\nOffice Operations, Workplace Experience & Team Support\nManage office supplies, kitchen inventory, mail, shipping, and general office organization.\nServe as the primary point of contact for the property manager, building maintenance providers, copier services, beverage suppliers, and other office vendors.\nCoordinate office repairs, maintenance requests, workspace changes, and office improvements.\nSupport office access, visitor coordination, meeting-room readiness, and a professional workplace environment.\nCoordinate office onboarding for new employees, including badges, workspace setup, supplies, and coordination with IT and HR.\nSupport employee and visitor experiences, including meals, refreshments, meeting logistics, and office tours as needed.\nCoordinate the shipment of swag and welcome materials to U.S-based employees.\nSales Support\nProvide sales operations support to Regional Sales Managers (RSMs), including order entry into JIRA, basic Salesforce updates (e.g., translating POs into systems), and follow-up on customer requests and internal approvals.\nAct as a central sales support resource, stepping in wherever needed to help move deals forward, coordinate shipping, and meet tight deadlines.\nPull reports and information from Salesforce and other systems to support Sales leadership and related functions.\nSupport trade show and event logistics, including registrations, shipment of marketing materials, vendor coordination, travel and hotel arrangements, and event supplies.\nAssist with key company events, including Tantalus University, the annual Users Conference, DISTRIBUTECH, and TechAdvantage.\nHelp organize and maintain sales and marketing collateral for office, customer, and event use.\nWhat you Bring:\nEducation and Experience:\n3+ years of experience in office management, workplace operations, administrative coordination, or event coordination.\nStrong organizational skills and the ability to manage multiple priorities in a fast-paced environment.\nExperience with Salesforce & HubSpot is considered an asset\nExperience supporting customer-facing teams through order administration, customer coordination, or sales support activities is considered an asset.\nExcellent communication and relationship-management skills with employees, visitors, vendors, and internal teams.\nProficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.\nExperience coordinating corporate meetings, customer visits, trade shows, or internal events is considered an asset.\nExperience supporting a B2B technology, utilities, energy, or professional-services organization is an asset.\n\nPersonal Attributes:\nProactive, organized, and service-oriented, with a passion for creating a positive workplace experience.\nStrong attention to detail and the ability to independently solve problems and follow through on commitments.\nExcellent interpersonal and communication skills, with the ability to work effectively across all levels of the organization.\nAdaptable and resourceful, with the ability to manage multiple priorities and support a variety of office, customer, and event-related activities. \nIf you possess some of the key skills and experiences outlined in the job posting and are genuinely interested in the position, we invite you to take a chance and submit your application. We value diverse perspectives, unique skills, and believe in the power of potential over specific qualifications.\nTantalus is committed to employment equity and building a diverse workforce. We welcome and encourage Indigenous applicants, people of colour, all genders, 2SLGBTQ+ and persons with disabilities to apply. Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, simply email us at .","description_format":"text","description_chars":6269,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events","Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-02T15:11:29Z"}],"visa":[],"liveness":{"score":12,"band":"cold","label":"Long shot","p_open":1,"p_active":0.411,"p_room":0.28,"age_days":64,"expected_fill_days":23,"reasons":["conf:19","win:tail","crowd:"],"computed_at":"2026-10-23T05:54:15Z"},"pay":null,"html_url":"https://alion.io/job/tantalus-office-sales-support-coordinator","json_url":"https://alion.io/job/tantalus-office-sales-support-coordinator.json","meta":{"generated_at":"2026-10-23T21:24:08Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3414,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3859720},"rest":"https://alion.io/mcp/rest/get_company?id=3859720"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftantalus-office-sales-support-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftantalus-office-sales-support-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftantalus-office-sales-support-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/tantalus-office-sales-support-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftantalus-office-sales-support-coordinator"}]}