{"id":1146894,"url":"https://alion.io/job/tarkett-administrative-coordinator","title":"Administrative Coordinator","company":{"id":3672,"name":"Tarkett","domain":"tarkett-group.com","url":"https://alion.io/company/tarkett","size_band":"5000+","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":21,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":37,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"hiring_geo_confidence":"structured","locations":["Fresno, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":80000,"currency":"USD","period":"year","gross":null,"usd_annual":80000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-23T15:40:51Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-24T07:06:46Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Champion Your Future with Tarkett Sports and Beynon Sports! Build your career with a world leader in sports construction and surfacing. \nWe are seeking anAdministrative Coordinator to support our team at Beynon Sports, an industry leader in the design, manufacture, and construction of world-class running tracks. Beynon partners with schools, universities, municipalities, and professional athletic organizations across the U.S. and internationally. With every project, our goal is the same: to deliver exceptional surfaces that inspire champions.\nThe Administrative Coordinator we are looking for is ahighly organized, detail-oriented, and proactive individual who will provide administrative and operational support within a fast-paced construction environment. Reporting to the Regional Vice President of Operations, this is an on-site position based in the Fresno office.\nThe role works closely with Operations, Sales, Project Management, Finance, and external customers, contractors, and vendors to coordinate contracts and project documentation, support compliance requirements and job-site logistics, maintain accurate records, and help keep projects and day-to-day office operations running smoothly. The ideal candidate is dependable, resourceful, adaptable, and comfortable managing multiple priorities while working both independently and collaboratively across teams. The role requires regular interaction with employees, customers, vendors, contractors, and visitors and may involve the occasional movement of office materials or supplies. The employee must be able to perform the essential functions of the position with or without reasonable accommodation.\nBeynon Sports is part of Tarkett Sports. Born from an entrepreneurial spirit and driven to find better solutions, we challenge the status quo and continue to change the game for athletes and facility owners-pioneering innovations that have reshaped entire industries.\nOur team is made up of the most experienced and knowledgeable experts in the field.\nFrom architectural design and full-scope construction to a comprehensive portfolio of industry-leading sports surfacing solutions, we lead with passion, pride, and purpose.\nTrusted at every level, from professional stadiums to local community venues, Tarkett Sports is at the surface of over 80,000 installations - highlighted by projects in NFL, CFL, MLS, and at renowned NCAA division I programs.\nJoin the team behind renowned names like FieldTurf, Beynon Sports, ClassicCourt, GrassMaster, Tarkett Sports Indoor and Tarkett Sports Construction. Help us build the next world-class venue.\nWhat you’ll do:\nContract & Project Administration\nPartner with Sales and Project Managers. \nCoordinate the contract execution process, including obtaining signatures, tracking approvals, maintaining contract checklists, and ensuring fully executed agreements are properly filed. \nMaintain organized electronic contract and project files and update contract management and business systems with accurate information. \nTrack key contract dates, milestones, renewals, expirations, and other contractual obligations. \nAssist with contract-related questions, compliance issues, project matters, and dispute resolution by coordinating with Legal and appropriate internal stakeholders. \nSupport subcontractor invoices, payments, releases, and other administrative requirements as needed. \nLogistics Job Coordination\nOrder equipment for job sites and schedule deliveries with crew foremen \nMaintain equipment log with timely call-offs \nHotel/Lodging Reservations \nEnsuring Proper Coding and Billing for Hotel and Equipment \nCoordination of weekly safety Toolbox meetings. Provide Topics and Collection of \nAssist in material tagging, inventory, and shipping documentation \nFiling Timely Labor Compliance Documents (DAS142) \nCompliance, Insurance & Bond Administration\nCoordinate project-specific contract and subcontract compliance documentation in accordance with contractual, legal, and regulatory requirements. \nCollect, track, and maintain labor compliance documentation, certified payroll, subcontractor records, close-out documents, and other required project paperwork. \nCoordinate required bonds, certificates of insurance, insurance renewals, and OCIP/CCIP enrollments. \nMonitor outstanding compliance documentation and communicate requirements and deadlines to Project Managers, Sales, subcontractors, and other stakeholders. \nMaintain awareness of applicable California and West Coast labor, contract, insurance, and compliance requirements. \nOffice & Administrative Coordination\nServe as a professional first point of contact for visitors, customers, vendors, drivers, and employees by answering, screening, and directing telephone calls and assisting visitors. \nMaintain a welcoming, organized, and professional reception and office environment. \nProvide general administrative support, including correspondence, filing, document preparation, transmittals, labels, scanning, copying, and electronic file management. \nSort and distribute incoming mail and coordinate outgoing shipments and deliveries, including UPS and other carriers. \nPrepare and coordinate marketing materials, samples, brochures, presentation materials, and client packages for Sales and other departments. \nAssist with annual file organization, retention, and purging in accordance with company requirements. \nProvide administrative support for special projects and other duties as assigned. \nSystems & Recordkeeping\nMaintain accurate records and data within systems such as SAGE, Microsoft Office, contract databases, and shared drives. \nEnsure documents are accurately scanned, uploaded, organized, and readily accessible. \nTrack outstanding items and follow up with internal and external parties to ensure timely completion. \nPrepare routine reports, correspondence, spreadsheets, and other documentation as required.\nWhat you need for success:\nAssociate degree or higher in Business Administration, Accounting, Payroll, Construction Coordination or a related field preferred. \n3-5 years of relevant administrative, contract, compliance, construction, accounting, or operations experience. \nConstruction industry and construction contract experience are strongly preferred. \nKnowledge of contract administration, subcontractor compliance, labor requirements, insurance, bonding, and project documentation preferred. \nWorking knowledge of California and other West Coast state laws and regulatory requirements is a plus. \nProficiency in Microsoft Office, particularly Word and Excel; experience with Adobe PDF, SAGE, or contract management systems preferred. \nStrong written and verbal communication skills in English; conversational Spanish is preferred. \nExcellent organizational, analytical, time-management, and problem-solving skills. \nExceptional attention to detail and accuracy. \nAbility to prioritize and manage multiple projects, deadlines, and changing demands in a fast-paced environment. \nAbility to work independently with general direction while collaborating effectively with cross-functional teams. \nProfessional, customer-focused approach with strong interpersonal skills. \nResourceful, dependable, flexible, and comfortable working in an evolving and sometimes ambiguous environment.\nWhat you can expect:\nA culture built on teamwork, respect, and entrepreneurial spirit\nLeadership that invests in your growth and career development\nOpportunities to take on new challenges, cross-train, and expand your skillset\nRecognition and rewards for your contributions and achievements\nA fast-paced, sports-driven environment where your work makes an impact\nSounds like your kind of team?\nIf you’re ready to bring your passion and talent to a company that champions your future, we want to hear from you. Apply now and start your next chapter with a company that plays to win!\nOther Compensation\nBonus: This role is eligible for an annual performance-based bonus.\nPay Range:\n$70,000.00 USD - $80,000.00 USD AnnuallyWhat We Offer Eligible Employees:\nMedical, dental and vision insurance\n401(k) with company match\nGenerous holiday schedule and paid time off\nEmployee and Family Assistance Program (EAP)\nLife and disability insurance\nLearning and development program\nResponsible Manufacturing - Protecting Our Planet for the Future\nEcoVadis Platinum Medal - recognizing top 1% global performance in sustainability excellence.\nGoal Zero - commitment to diverting job site and manufacturing waste from landfill.\nIndustry-leading manufacturing systems certified to ISO 9001 (quality), ISO 14001 (environmental), and ISO 45001 (health & safety).\nLeading recycling and material regeneration through two owned and operated facilities.\nWho We Are:\nTarkett Sports is a world leader in sports construction and surfacing, providing architectural design, full-scope construction services, and a comprehensive portfolio of industry-leading sports surfacing solutions.\nTrusted by leading programs at every level, we're proud to deliver a seamless turnkey experience for our clients.\nOver 80,000 Installations Worldwide\nOver 25 Years of Experience\nCollection of Leading Solutions\nOne Answer for Your entire Facility\nhttps://tarkettsports.com/en-na\nTarkett is an equal opportunity employer. We value diversity in backgrounds and in experiences and promote an inclusive workplace where all employees can perform at their best.","description_format":"text","description_chars":9408,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[{"language":"Spanish","level":"All levels","optional":true},{"language":"English","level":"All levels","optional":false}]},"benefits":["Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hospitals & Clinics"],"lifecycle":[{"event":"open","at":"2026-09-23T15:40:51Z"}],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":0,"expected_fill_days":37,"reasons":["conf:1","stale_co","win:early"],"computed_at":"2026-09-24T05:45:00Z"},"pay":{"stated_usd_annual":80000,"is_top_pay":true},"html_url":"https://alion.io/job/tarkett-administrative-coordinator","json_url":"https://alion.io/job/tarkett-administrative-coordinator.json","meta":{"generated_at":"2026-09-24T08:45:40Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}