{"id":2891872,"url":"https://alion.io/job/taylormade-golf-administrative-assistant-office-support","title":"Administrative Assistant & Office Support","company":{"id":5439,"name":"TaylorMade Golf","domain":"taylormadegolf.com","url":"https://alion.io/company/taylormadegolf","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":79,"open_postings":14,"ghost_share":0,"stale_share":0.857,"repost_share":0,"time_to_fill_p50_days":48,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Clemente, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":34,"max":37,"currency":"USD","period":"hour","gross":null,"usd_annual":74000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-19T00:00:00Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-30T00:47:00Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"This position is responsible for providing administrative support to divisional leaders, and other general support across multiple functions so that office operations run smoothly. In addition to regular administrative assistant tasks, they will coordinate internal/external meetings and events, manage relationships with vendors/stakeholders that support the facility, and handle front desk operations.\nEssential Functions and Key Responsibilities:\nOffice/Facility Support\nAct as a liaison between the office staff, building property management, TaylorMade security and contractors to maintain a safe, clean and comfortable working environment for staff. \nWork with Marketing department to update office branding as needed.\nServe as primary contact with parcel and mail carriers. Arrange shipments/deliveries, retrieve and distributes office mail and parcels.\nCoordinate with IT on all general office equipment issues and repairs.\nLiaise with Security for all access changes/issues.\nManage showroom/conference room booking calendar, and ensure all rooms are adequately equipped with necessary functionalities.\nEnsure the appearance of the reception area and all conference rooms meets established standards.\nCover front desk reception responsibilities, including greeting and registering visitors, and issuance of parking passes. \nAdministrative Support\nProvide full administrative support to Division President and Head of Sales (daily calendar management; receiving and filtering calls, mail and other correspondences; arranging travel; preparing expense reports; etc).\nProvide ad-hoc support to other senior leaders (primarily travel arrangements and expense reports).\nCoordinate large group meetings, townhalls, customer visits and other onsite events.\nManage all non-trade purchase orders and vendor set-up. Reconcile and arrange payment for invoices.\nMaintain relationships with vendors and service providers to procure office supplies.\nCoordinate with HR to support employee onboarding, onsite recruiting efforts, morale events, etc.\nCoordinate with IT to support the set-up of all new employees.\nPerform other responsibilities and duties as assigned.\nKnowledge and Skills Requirements:\nSuperior customer service mindset; a pleasant demeanor when engaging with visitors, VIPs, executives, etc.\nExcellent interpersonal skills and ability to work well with all individuals at all levels.\nStrong problem-solving skills and attention to detail.\nEffective communication and collaboration skills, with the ability to work effectively in a team environment.\nExcellent organizational skills and ability to multi-task consistently with high quality.\nExcellent English written and verbal communication skills, with high level of professionalism.\nEffectively and appropriately handle sensitive information with the utmost confidentiality.\nAbility to work well in a faced-paced ever changing environment with a keen sense of prioritization.\nProficient in Microsoft Suite (Word, Excel, Outlook, PowerPoint) & Keynote.\nEducation, Work Experience, and Professional Certifications:\nHigh School diploma required. Bachelor's degree is a plus\n5+ years of experience in an administrative support or office coordinator role\nExperience in a startup environment is a plus\nWork Environment / Physical Requirements:\nNormal office conditions with extensive phone and computer usage\nAbility to work extended hours/weekends as needed\nLight physical effort equal to frequent lifting or moving of moderate materials (up to 50 pounds)\nRegularly required to sit or stand, bend and reach.\nTaylorMade/SUN DAY RED is a performance driven organization and our total rewards approach to compensation is designed to support this. We consider many factors in determining base compensation, including position scope, job related knowledge, education, skills, experience, and work location. The expected base pay range for this position is $34.00 - $37.00 per hour. Additional benefits, such as health & wellness, performance bonuses, product discounts, holidays, paid time off, etc. may also be offered in accordance with our plans.\nTaylorMade Golf Company is an equal opportunity employer. All qualified applicants receive consideration for employment without regard to race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, genetic information, marital status, sex, pregnancy, gender, gender identity, gender expression, age, sexual orientation, military and veteran status or any other basis protected by federal, state or local law, ordinance, or regulation.","description_format":"text","description_chars":4584,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Sporting Goods"],"lifecycle":[{"event":"open","at":"2026-10-20T02:58:42Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 11 · green card filings: 2","filings_12m":11,"filings_prev_12m":6,"green_card_filings_12m":2,"median_offered_wage_usd":131346,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":11,"expected_fill_days":48,"reasons":["conf:5","stale_co","win:early"],"computed_at":"2026-10-30T05:48:23Z"},"pay":{"stated_usd_annual":74000,"is_top_pay":false},"html_url":"https://alion.io/job/taylormade-golf-administrative-assistant-office-support","json_url":"https://alion.io/job/taylormade-golf-administrative-assistant-office-support.json","meta":{"generated_at":"2026-10-30T11:18:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16250,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5439},"rest":"https://alion.io/mcp/rest/get_company?id=5439"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftaylormade-golf-administrative-assistant-office-support"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftaylormade-golf-administrative-assistant-office-support"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftaylormade-golf-administrative-assistant-office-support"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/taylormade-golf-administrative-assistant-office-support\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftaylormade-golf-administrative-assistant-office-support"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2891872}},{"tool":"search_jobs","arguments":{"company":"taylormadegolf.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2891872},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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