{"id":1505977,"url":"https://alion.io/job/tbhc-delivers-executive-assistant","title":"Executive Assistant","company":{"id":689912,"name":"TBHC Delivers","domain":"tbhcdelivers.com","url":"https://alion.io/company/tbhcdelivers","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nashville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":77000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1854},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-29T23:48:07Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-15T18:55:55Z","board_verified":true,"closed_at":null,"days_open":15,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":15},"description":"Are you ready for a career with meaning? Welcome to TBHC Delivers®! We are a God-centered organization dedicated to one goal: to be a blessing to those we serve. At the Support Center, we are committed to providing our field team members with the service and resources they need while on the road servicing our customers.\nAre you an experienced administrative professional ready to take the next step in your career? TBHC Delivers is looking for a highly organized, proactive Executive Assistant to support our Leadership Team while serving as a key resource for our Sales team. This is an excellent opportunity for someone who has built a strong foundation in administrative support and is ready to broaden their responsibilities, work more closely with senior leaders, and increase their impact across the business.\nIn this role, you will help leaders and teams stay organized, prepared, and focused on their highest-value work. You will coordinate calendars, meetings, travel, communications, and administrative processes while gaining exposure to leadership priorities and business operations.\nWhat You’ll Do\nSupport the Leadership Team\nManage Leadership Team calendars by organizing and prioritizing meeting requests and competing demands.\nCoordinate travel arrangements for regular meetings, district visits, off-site meetings, conferences, and other company events.\nPlan and coordinate logistics for internal and external meetings, including scheduling, meeting materials, setup, and catering.\nHelp coordinate the annual company calendar of key meetings and events.\nProcess expense reimbursements and invoices accurately and promptly.\nServe as a professional point of contact for employees, customers, consultants, vendors, and other business partners.\nSupport the CEO with customer card mailings by preparing recipient lists and mailing completed cards.\nHandle confidential and sensitive information with professionalism and discretion.\nCoordinate Sales Activities\nSend calendar invitations, create agendas, compile presentations for sales meetings including DM and TC Conferences, DM conference calls, and quarterly business reviews.\nSupport weekly Sales meetings by entering scorecard metrics and documenting meeting notes.\nCoordinate customer meetings, including scheduling, travel, meeting setup, and catering.\nCreate and distribute the Trusted Advisor communication to team members.\nCoordinate HBP marketing materials, point-of-purchase materials, and limited-time-offer orders for field teams.\nHelp facilitate effective communication between field teams and the Support Center regarding sales processes, reporting needs, payroll processes, and administrative follow-up.\nMaintain Business Resources and Systems\nKeep Sales support documents, forms, and resources organized and current in SharePoint.\nManage equipment pricing updates in Salesforce and communicate updates to field teams.\nServe as the first point of support for routine Salesforce and CRM questions.\nAssist with basic user support, including new-user setup, offboarding activities, and password resets.\nPrepare reports, presentations, correspondence, and other business documents.\nComplete administrative projects and provide additional support to Sales Leadership as business needs evolve.\nWhat Will Help You Succeed\nStrong organizational skills and the ability to manage multiple priorities.\nExcellent attention to detail and commitment to accuracy.\nConsistent follow-through on commitments, deadlines, and action items.\nA service-oriented mindset focused on responsiveness and professionalism.\nStrong written and verbal communication skills.\nThe ability to work independently and adjust when business priorities change.\nInitiative to identify needs, solve problems, and take action without requiring constant direction.\nSound judgment when handling confidential information and interacting with employees, leaders, customers, and business partners.\nA collaborative approach and the ability to build productive relationships throughout the organization.\nWhat you get when you join:\nHybrid Work Environment - 3 days in-office 2 days remote\nPaid Time Off\nA company willing and able to invest in your growth and development - we’ll provide you with the opportunities you need to develop knowledge and expertise in your areas of interest and development that align with your career goals.\nA strong team around you to help you learn and grow\nMedical, Dental & Vision Benefits - plus 401(k) with company match\nCompany-paid disability and life insurance\nAnnual holiday weekend celebration in Downtown Nashville to recognize the year’s successes and celebrate our team members…Travel expenses are Company Paid!\nFree pizza!\nWhat does the role require?\nThree or more years of experience providing administrative support to leaders, managers, departments, or cross-functional teams.\nExperience coordinating calendars, meetings, travel, communications, presentations, or business activities.\nProficiency in Microsoft Outlook, Excel, PowerPoint, Word, and Teams.\nExperience supporting Sales, Operations, or a field-based organization is preferred.\nExperience with Salesforce, CRM systems, or SharePoint is helpful.\nBachelor’s degree in business administration, communications, organizational leadership, or a related field is preferred.\nAbout Us\nTBHC Delivers® is a specialized food service distribution company built to help convenience store owners grow businesses and boost profits. We’re a God-centered company, committed to being a blessing to all we serve. We exclusively represent Hunt Brothers® Pizza, a high-quality, turn-key, branded food service program widely recognized throughout the Midwest and Mid-South. \nTo learn more visit TBHCDelivers.com.\nTBHC Delivers is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.","description_format":"text","description_chars":6181,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Company events","Hybrid work","Life insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Wholesale"],"lifecycle":[{"event":"open","at":"2026-09-30T05:45:37Z"}],"visa":[],"liveness":{"score":54,"band":"ok","label":"Likely open","p_open":1,"p_active":0.725,"p_room":0.75,"age_days":15,"expected_fill_days":20,"reasons":["conf:2","win:late"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/tbhc-delivers-executive-assistant","json_url":"https://alion.io/job/tbhc-delivers-executive-assistant.json","meta":{"generated_at":"2026-10-15T21:32:08Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":32718,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":689912},"rest":"https://alion.io/mcp/rest/get_company?id=689912"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftbhc-delivers-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftbhc-delivers-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftbhc-delivers-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/tbhc-delivers-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftbhc-delivers-executive-assistant"}]}