{"id":3131601,"url":"https://alion.io/job/team-architects-transaction-operations-coordinator","title":"Real Estate Transaction & Operations Coordinator","company":{"id":5040,"name":"Team Architects","domain":"teamarchitects.com","url":"https://alion.io/company/teamarchitects","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":72,"open_postings":17,"ghost_share":0.471,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":56,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Lexington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":68000,"max":75000,"currency":"USD","period":"year","gross":null,"usd_annual":75000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Monday.com","optional":false}],"status":"live","first_seen_at":"2026-10-22T00:00:00Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-11-10T18:44:10Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":19},"description":"Transaction & Operations Coordinator\nLocation: Lexington and Winchester, MA offices, in person (private office space in Lexington)\nEmployment Type: Full-Time, W-2\nCompensation: $68,000 to $75,000 base salary, plus a bonus for every transaction that closes, paid monthly\nSchedule: Business hours, with flexibility for the occasional evening or weekend client event\nAbout the Opportunity\nThe Gayle Winters Team is a growing residential real estate team with nearly ten years of momentum behind it. We represent buyers and sellers, we are a Zillow Preferred Team affiliated with Compass, and we are growing fast: more agents are joining this fall, with a goal of ten agents by year end. We are on pace for about 60 transactions this year and expect to reach 100 or more.\nGayle is out with clients and builders most days, so she needs a right hand at the office. That is this role. You will be the person who keeps every deal on track from contract to close and keeps the back office running so the agents can spend their time selling.\nThis is not a new seat we are experimenting with. It is a proven role with a clear path: as the team grows, we plan to add a dedicated transaction coordinator, and you can grow into a broader operations leadership role.\nWhat You’ll Do\nRun our transactions from contract to close\nOpen each file, track every critical date (inspection, financing, appraisal, closing), and keep all parties moving: agents, clients, lenders, title, attorneys, and inspectors\nCollect and organize every document, spot problems early, and keep agents updated on what is due and what is missing\nCoordinate closing logistics and the client follow-up, including the request for a five-star review\nBe the go-to person for our agents\nBuild listing presentation binders, prep for open houses, and handle listing paperwork, photography, signs, and vendor scheduling\nCoordinate team meetings, call nights, and client events\nKeep our systems and numbers in order\nCheck Follow Up Boss regularly so leads and activity are logged, and report on pipeline, listings, and year-to-date goals\nUpdate tasks in monday.com so Gayle can see where everything stands at any hour\nHelp us build and document our processes and checklists as new agents come on board, and use AI tools to work faster\nRequirements\nWhat We’re Looking For\nReal estate experience: residential transaction coordination, agent or team support, or a closing, title, or real estate paralegal background. You understand the transaction from contract to close and you know the industry moves fast\nStrong organization and the ability to keep many files moving at once without dropping details\nComfort with CRMs and transaction or task management tools (we use Follow Up Boss, Compass tools, and monday.com), plus Google Workspace or Microsoft Office\nHands-on experience using AI tools such as Claude or ChatGPT in your work\nA strong, professional communicator who can tell an agent or Gayle, respectfully and directly, “this is waiting on you”\nDependable and self-directed. You take ownership, finish what you start, and keep Gayle updated at least every other day without being chased\nAble to work in person at our Lexington or Winchester office. \nNice to have: an active real estate license (not required)\nThis Role Is For You If\nYou love keeping details and deadlines under control, and you take pride in a closing that goes smoothly\nYou want to be the right hand to a busy team leader and the go-to person for the agents\nYou enjoy working in person with a collaborative, fast-moving team\nYou are comfortable with direct, honest communication, and you speak up when something is stuck\nYou want a path to grow into a larger operations role as the team doubles in size\nThis Role Is Not For You If\nYou want to work remotely. This is an in-person role\nYou are looking for a marketing, social media, or content role. Our marketing team handles that.\nYou want to coach or supervise agents. Our coach handles training and performance\nYou prefer a strictly fixed 9-to-5 with no occasional evening or weekend events\nYou are new to real estate and looking to learn the industry from scratch. We need someone who can step in quickly\nHow We Work\nWe are collaborative and fast-moving. Gayle is direct and honest, and she expects the same from you. If you want a team that is building something, with open communication and a leader who will be glad you speak up, you will do well here.\nBenefits\nCompensation & Benefits\n$68,000 to $75,000 base salary\nBonus for every closed transaction, paid monthly\nOTE: between $74,000 to $85,000 per year for top performer\nTwo weeks of paid time off plus major holidays\nA private office space and a team that wants you to grow with it","description_format":"text","description_chars":4713,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate","Recruiting & Staffing","Executive Search"],"lifecycle":[{"event":"open","at":"2026-10-23T03:56:16Z"}],"visa":[],"liveness":{"score":84,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.844,"p_room":1,"age_days":19,"expected_fill_days":56,"reasons":["conf:3","win:early"],"computed_at":"2026-11-10T06:52:35Z"},"pay":{"stated_usd_annual":75000,"is_top_pay":true},"html_url":"https://alion.io/job/team-architects-transaction-operations-coordinator","json_url":"https://alion.io/job/team-architects-transaction-operations-coordinator.json","meta":{"generated_at":"2026-11-10T23:05:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1152,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5040},"rest":"https://alion.io/mcp/rest/get_company?id=5040"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fteam-architects-transaction-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fteam-architects-transaction-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fteam-architects-transaction-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/team-architects-transaction-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fteam-architects-transaction-operations-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3131601}},{"tool":"search_jobs","arguments":{"company":"teamarchitects.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3131601},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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