{"id":2138564,"url":"https://alion.io/job/teamficient-executive-administrative-assistant","title":"Executive Administrative Assistant","company":{"id":4372760,"name":"Teamficient","domain":"teamficient.com","url":"https://alion.io/company/teamficient","size_band":null,"is_staffing_agency":false,"employer_type":"services","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"inferred_payroll_markers","remote_working_hours":{"label":"UTC-8 – UTC-5","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":64000,"period":"year","method":"global_role_seniority_cell","sample_n":4190},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Asana","optional":true},{"name":"ClickUp","optional":true},{"name":"Microsoft Teams","optional":true},{"name":"Monday.com","optional":true},{"name":"Slack","optional":true},{"name":"Trello","optional":true}],"status":"live","first_seen_at":"2026-10-09T00:13:21Z","employer_posted_date":null,"last_verified_at":"2026-10-09T00:13:21Z","board_verified":false,"closed_at":null,"days_open":5,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":5},"description":"This is a remote position.Executive Administrative AssistantCompany:TeamFicient\nLocation:RemoteEmployment Type:Full-Time\nSalary Range:$800–$1,000Work Schedule:\nTime Range:Between 7 AM and 7 PM CSTWorking Hours:9 hours per day (8 working hours + 1-hour break)\nDays Off:TBD (2 days per week)Why Join Us?At TeamFicient, our team spans multiple countries and regions, and we stay connected by operating within EST, CST, and PST time zones.\nWork Without Borders:Collaborate daily with experts from around the world and gain international exposure.\nBuilt for Remote:Join a fully remote culture designed for autonomy, flexibility, and trust.\nDiverse Perspectives:Be part of a multicultural team where different backgrounds are our greatest strength.\nGrow Globally:Expand your career on a global stage, learning how business works across different cultures and continents.\nAbout the RoleTeamFicient is looking for a highly organized, proactive, and professionalExecutive Administrative Assistantto provide high-level administrative and operational support to executives and leadership teams.\nThe ideal candidate will be responsible for managing schedules, coordinating meetings, preparing documents, handling communications, organizing information, and supporting day-to-day executive operations. This role requires excellent attention to detail, discretion, communication skills, and the ability to manage multiple priorities in a fast-paced remote environment.\nCore ResponsibilitiesExecutive Support\nProvide comprehensive administrative support to executives and senior leadership.\n\nManage executive calendars, appointments, meetings, and schedules.\n\nCoordinate internal and external meetings across multiple time zones.\n\nPrepare meeting agendas, presentations, reports, and other executive documents.\n\nTrack action items, deadlines, and follow-ups from meetings.\n\nAssist executives with daily organization and prioritization of tasks.\n\nCommunication & Correspondence\nManage and organize executive emails, messages, and correspondence.\n\nDraft, proofread, and format professional emails, documents, presentations, and reports.\n\nCommunicate professionally with clients, vendors, employees, and external partners.\n\nHandle confidential and sensitive information with professionalism and discretion.\n\nEnsure important communications and requests are followed up on in a timely manner.\n\nAdministrative & Operational Support\nOrganize and maintain digital files, records, documents, and databases.\n\nCoordinate travel arrangements, itineraries, accommodations, and schedules when required.\n\nAssist with expense tracking, reimbursements, and administrative documentation.\n\nSupport planning and coordination of company events, meetings, and special projects.\n\nConduct research and prepare summaries or reports as requested by leadership.\n\nAssist with various administrative and operational projects.\n\nProject & Task Coordination\nSupport executives with tracking projects, priorities, and deliverables.\n\nCoordinate with internal departments to ensure tasks and requests are completed.\n\nMonitor deadlines and proactively communicate potential delays or issues.\n\nMaintain task lists and follow up with relevant stakeholders.\n\nHelp improve administrative workflows and organizational processes.\n\nCandidate QualificationsMust-Haves\n2+ years of professional experience as an Executive Assistant, Administrative Assistant, Personal Assistant, Office Administrator, or similar role.\n\nExcellent written and verbal communication skills.\n\nStrong organizational, time-management, and multitasking abilities.\n\nProven ability to manage calendars, meetings, schedules, and competing priorities.\n\nStrong proficiency with Microsoft Office or Google Workspace, including Outlook/Gmail, Word/Docs, Excel/Sheets, and PowerPoint/Slides.\n\nExcellent attention to detail and accuracy.\n\nAbility to handle confidential and sensitive information professionally.\n\nStrong follow-up and task-management skills.\n\nAbility to work independently and proactively in a remote environment.\n\nProfessional and polished communication style.\n\nBachelor’s degree in Business Administration, Management, Communications, or a related field is preferred, or equivalent practical experience.\n\nGood to Haves\nExperience supporting C-level executives or senior leadership.\n\nExperience working with international or distributed teams.\n\nFamiliarity with project management and collaboration tools such as Asana, Monday.com, ClickUp, Trello, Slack, or Microsoft Teams.\n\nExperience coordinating international travel and complex schedules across multiple time zones.\n\nExperience preparing executive presentations, reports, and business documents.\n\nStrong knowledge of business administration and office management practices.\n\nExperience working in a fast-paced startup or professional services environment.\n\nBilingual or multilingual communication skills.\n\nApplication RequirementTo be considered for this position, you must submit your application through our Careers Page: \nApplications submitted through any other channel, including direct email submissions, will not be accepted or reviewed. This is a firm, non-negotiable requirement.\nWork LocationRemoteImportant NoteThis job posting is intended solely for talent pooling through our Ready-to-Hire Portal. It is not associated with an immediate or confirmed vacancy. 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