{"id":1170379,"url":"https://alion.io/job/teamified-com-au-finance-manager-au-simpro","title":"Finance Manager AU (Xero & Simpro)","company":{"id":688974,"name":"teamified.com.au","domain":"teamified.com.au","url":"https://alion.io/company/teamified","size_band":null,"is_staffing_agency":false,"is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"AEST","utc_offset_min":10,"utc_offset_max":10},"hiring_geo_confidence":"structured","locations":["Quezon City, Philippines"],"countries":["PH"],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":11000,"max_usd":26000,"period":"year","method":"role_country_seniority_unknown","sample_n":43},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Xero","optional":false}],"status":"live","first_seen_at":"2026-09-24T07:09:43Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-09-24T18:07:42Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About The Client\nThe client is a Gold Coast-based air conditioning business with more than 50 years of history and around 80 staff across Gold Coast, Sunshine Coast and Ipswich. They are Queensland's largest Daikin Specialist Dealer, completing roughly 4,000 jobs a year across their residential builder and service divisions, with volume builders including Metricon, Coral Homes, Perry Homes and Stockland among their clients.\nThe client is in the middle of an exciting shift toward a higher-margin, service and maintenance-led model with recurring revenue. Finance is central to that shift: they need to see exactly where they make and lose money,and get cash in faster.\nAbout Teamified\nTeamified is a talent partner helping companies build exceptional remote teams across IT, software, product, and digital innovation. We collaborate with leading enterprises and fast-scaling tech businesses worldwide to help them access world class talent and accelerate growth. With operations across the globe our mission is to make building high performing global teams simple, fast, and cost-effective. Teamified has hundreds of clients with more than 200 engineers, testers, product managers, designers, and technology experts delivering impactful solutions every day.\nPurpose of the Role\nThe Finance Manager is the engine room of the client's finance function. You will own the day-to-day finance operations (payables, receivables, reconciliations, payroll administration, office finance admin and compliance preparation) and turn the client's simPRO and Xero data into clear reporting and job-level margin insight. Your work gives the General Manager and owners reliable numbers, faster, so decisions are made on facts.\nKey Responsibilities\nThe role also includes a standing rhythm of financial advice to the GM ahead of major decisions (hiring, new sites, major purchases, or holding back), delivered as part of the monthly reporting cadence and available on request.\n1. Accounts receivable and cash flow (highest priority)\nPrepare and submit progress claims and invoices to volume builders and service customers accurately and on time.\nRun a disciplined debtor follow-up cadence; produce weekly ageing reports and escalate overdue accounts to the GM.\nMaintain a 13-week rolling cash flow forecast and update it weekly.\nManage recurring billing for maintenance agreements, including renewals and failed payment follow-up.\n2. Job costing and margin analysis\nReconcile simPRO job costs to Xero; identify unbilled jobs, unclaimed variations, uncharged materials and warranty costs.\nReport gross profit by builder, job type, division and technician; flag jobs falling below target margin.\nSupport pricing decisions with margin data, aligned to the service-led business model.\n3. Accounts payable and supplier management\nCode, match and process supplier invoices in Xero; prepare payment runs for onshore approval.\nReconcile supplier statements (including Daikin); pursue rebates, warranty claims and early-payment discounts.\nMaintain supplier records with strict change-control on bank details.\n4. Reconciliations and month-end\nComplete bank, credit card and intercompany reconciliations across all of the client's business entities.\nDeliver month-end close to an agreed calendar, including accruals, prepayments and balance sheet reconciliations.\nProduce a monthly management pack: P&L by entity, budget vs actual, WIP, cash position and plain-English commentary on what is really driving profit.\n5. Payroll, tax and compliance support\nSupport payroll in Employment Hero: timesheet-to-pay checks, leave and super reconciliations.\nPrepare BAS, GST and PAYG workings and stat-reporting packs for review by the external accountant.\nMaintain finance SOPs and audit-ready documentation.\n6. Reporting, forecasting and planning\nBuild and maintain KPI dashboards feeding the company KPI and incentive matrix.\nSupport the 5-year business plan with financial modelling, budgets and scenario analysis.\nBuild annual budgets and forecasts around the GM and owners' targets and growth plans, not simply last year's numbers.\nRun periodic cost-control reviews (subscriptions, fuel cards, vehicles, supplier price movements).\nRespond to ad hoc finance queries from the GM, owners and department managers.\n7. Payroll administration, HR data and office finance admin\nEnter new starters into Xero, including bank, tax, super, leave and pay templates, from completed onboarding forms, and check details before first pay.\nMap employees in simPRO so labour is captured correctly for job costing (data entry only; no people-management decisions).\nPrepare the weekly domestic hours report from timesheet data, in the agreed format and on the agreed day.\nReconcile fleet card transactions against vehicle tracker data each period and report exceptions to the GM.\nRoute marketing invoices, staff reimbursements and receipts to the correct approver or account, and confirm they are actioned.\nRecord scrap metal sales and receipts in the scrap metal spreadsheet.\nTrack and chase [named] invoices and keep the records up to date. Funding decisions remain with [name].\nTrack Teamified contract renewals (including named individual's) and alert the GM ahead of renewal dates.\nKey Performance Indicators\nIndicative measures and targets, to be confirmed at the start of the role and reviewed quarterly.\nCash collection: Reduce debtor days (DSO) on builder accounts by [X] days within 6 months\nCash collection: Keep debtors over 60 days below [10]% of total\nMonth-end: Deliver management pack by working day [5]\nAccuracy: Bank reconciliations current 100% by working day [3]\nMargin leakage: Identify and recover unbilled jobs and variations; reported monthly with $ recovered tracked\nPayables: Process [95]% of invoices within [2] business days\nCompliance: BAS / PAYG prep ready for accountant 100% on time\nPayroll admin: 100% of new starters set up correctly in Xero before first pay, zero payroll errors from setup\nReporting: Deliver weekly domestic hours report and fleet card reconciliation on schedule every period\nContracts and invoices: Flag renewals [60] days ahead; follow up overdue invoices weekly\nForecasting: Update 13-week cash forecast weekly, without exception\nAuthority and Financial Controls\nPrepares, but does not release, bank payments. All payment runs are approved and released by an authorised onshore signatory.\nSupplier bank-detail changes must be verified and approved onshore before being actioned.\nPayroll is prepared and checked here but approved onshore.\nEmployee bank, tax and super details are handled as confidential. Changes to existing employee bank details must be verified and approved onshore.\nFunding decisions and contract renewal decisions sit with the designated owner/GM. This role tracks, records and follows up.\nXero and simPRO access is user-level (no administrator rights). Access is reviewed quarterly.\nMust comply with the client's data privacy, confidentiality and information security policies.\nSelection Criteria - Essential\nDegree in accounting, finance or commerce, or equivalent (CPA / CA / CMA qualified or part-qualified preferred)\n5+ years of finance or accounting experience, including AP, AR, reconciliations and month-end close\nStrong working knowledge of Xero\nWorking knowledge of Australian GST, BAS and PAYG (or demonstrated ability to learn quickly)\nExcellent written English and clear communication with non-finance managers\nAdvanced Excel / Google Sheets skills\nHigh attention to detail, integrity and a habit of documenting processes\nReliable internet and a suitable remote work setup, and willingness to work the required AEST overlap hours\nSelection Criteria - Desirable\nExperience with simPRO, or similar field service or job management software\nExperience in trades, construction, HVAC or project-based businesses (progress claims, retentions, WIP)\nExperience with Employment Hero or Australian payroll, superannuation and award obligations\nExperience supporting Australian businesses from offshore\nExperience building dashboards and financial models\nPersonal Attributes\nOwnership mindset: you spot problems and fix them, rather than waiting to be asked.\nNumbers-driven, curious and commercial: you ask why a job lost money.\nClear, honest communicator who raises issues early.\nStructured and dependable: deadlines, cadences and controls matter to you.\nFirst 90 Days\nDays 1-30: Learn the client's systems, entities and processes. Take over AP processing, bank reconciliations and new starter Xero setup. Document SOPs. Meet key managers.\nDays 31-60: Own the debtor follow-up cadence, weekly ageing report, weekly hours report and fleet card reconciliation. Deliver the first month-end management pack. Begin simPRO-to-Xero job cost reconciliation.\nDays 61-90: Deliver the first margin leakage report and 13-week cash forecast. Agree KPI targets with the GM and take full ownership of month-end close.\nBenefits:\nFlexibility in work hours and location, with a focus on managing energy rather than time.\nAccess to online learning platforms and a budget for professional development\nA collaborative, no-silos environment, encouraging learning and growth across teams\nA dynamic social culture with team lunches, social events, and opportunities for creative input\nHealth insurance\nLeave Benefits\n13th Month Salary\nIf you possess the required skills and are eager to contribute to our team's success, we encourage you to apply for this exciting opportunity. Apply now!\n#GrowWithTeamified #TeamifyYourCareer","description_format":"text","description_chars":9529,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Health insurance","Professional development"],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-24T07:09:43Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":23,"reasons":["conf:3","win:early"],"computed_at":"2026-09-24T21:12:59Z"},"pay":null,"html_url":"https://alion.io/job/teamified-com-au-finance-manager-au-simpro","json_url":"https://alion.io/job/teamified-com-au-finance-manager-au-simpro.json","meta":{"generated_at":"2026-09-24T21:12:59Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}