{"id":2942633,"url":"https://alion.io/job/techflow-asset-management-subcontracts-administrator","title":"Asset Management & Subcontracts Administrator","company":{"id":686402,"name":"TechFlow","domain":"techflow.com","url":"https://alion.io/company/tech-flow","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Legal","role_family":"Legal","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Columbia, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-20T17:48:40Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-23T20:01:21Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Asset Management & Subcontracts Administrator- U.S. Army Base Fort Jackson\nCompetitive Wages and Employer Paid Health Benefits!\nTop reasons to work at EMI Services, a subsidiary of TechFlow:\nNon-seasonal- Always steady work \nPaid Time Off - Vacation, Sick & Federal Holidays\nEMI Services is seeking a detail-oriented and organized Asset Management & Subcontracts Administrator to support our Team at Fort Jackson in Columbia, SC. This position is responsible for coordinating subcontractor activities, monitoring work performed on the installation, maintaining accurate asset and vehicle inventories, and supporting administrative and operational requirements for the contract.\nThe ideal candidate will possess strong organizational, communication, and Microsoft Office skills, with the ability to coordinate with subcontractors, local vendors, government personnel, and internal team members while ensuring compliance with installation access requirements and contract procedures.\nSalary\n$75,000 plus employer-paid insurance!\nKey Responsibilities\nSubcontracts Administration\nCoordinate and communicate with subcontractors scheduled to perform work on the military installation.\nAssist with subcontractor access coordination, ensuring personnel follow applicable base access procedures and installation requirements.\nMonitor and oversee subcontractor activities while on base to ensure work is performed according to established schedules, project requirements, and contract expectations.\nConduct routine checks of subcontractor projects to verify work progress, completion, and quality.\nMaintain daily records and tracking logs of subcontractor assignments, work activities, project status, and completion.\nCommunicate project updates, scheduling changes, and outstanding issues to management.\nServe as a liaison between subcontractors, the facilities maintenance team, and other relevant personnel.\nAsset Management and Inventory Control\nMaintain accurate records of assets in accordance with contract requirements.\nCoordinate and conduct physical asset inventories, ensuring inventory records are accurate and up to date.\nTrack the assignment, location, movement, and status of assets and equipment.\nMaintain accountability records for personnel-assigned assets and equipment.\nManage and update vehicle inventory records, including vehicle assignments, identification, location, and status.\nIdentify inventory discrepancies and assist with resolving asset accountability issues.\nUtilize IBM Maximo and other designated asset management systems to enter, update, and track asset information.\nPrepare inventory reports, spreadsheets, and documentation for management review and contract compliance.\nVendor Coordination and Payment Administration\nCommunicate with local vendors regarding services, materials, work schedules, invoices, and other contract-related needs.\nAssist with reviewing vendor invoices and supporting documentation for accuracy and completeness.\nTrack vendor payments, invoice status, and outstanding items.\nCoordinate with management and the appropriate accounting or finance personnel to resolve billing discrepancies and payment issues.\nMaintain organized records of vendor communications, invoices, and payment-related documentation.\nRequirements\nHigh school diploma or equivalent. \n5 + years of experience in asset management, inventory control, subcontractor coordination, facilities maintenance administration, or a related field.\nProficiency in Microsoft Office, particularly Microsoft Excel, Word, and Outlook.\nStrong organizational skills and exceptional attention to detail.\nEffective written and verbal communication skills.\nAbility to maintain accurate records, track multiple projects, and meet established deadlines.\nAbility to communicate professionally with subcontractors, vendors, management, and government representatives.\nAbility to work independently and collaboratively in a fast-paced facilities maintenance environment.\nMust have the ability to obtain and maintain US Military Base Access. (US Citizenship is required). \nPreferred Qualifications\nExperience using IBM Maximo or a similar computerized maintenance management or asset tracking system.\nExperience working on a government, military installation, or facilities maintenance contract.\nFamiliarity with subcontractor oversight, project tracking, vehicle inventory, and asset accountability procedures.\nExperience with invoice processing, vendor coordination, and payment tracking.\nPhysical Requirements\nMust be able to lift up to 50lbs unassisted\nUse of hands, reaching with hands and arms, talking, and walking\n* Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nClick here to follow EMI Services on Facebook\nBenefits\nAs a team member at EMI, you’ll enjoy:\nHealth Care Plan (Medical, Dental & Vision)\nRetirement Plan (401k, IRA)\nLife Insurance (Basic, Voluntary & AD&D)\nEmployee Stock Ownership Plan (ESOP)\nCompany Vehicle for Local Commute\nPaid Time Off (Vacation, Sick & Federal Holidays)\nShort Term and Long Term Disability\nTerm Life Insurance \nWhat Sets EMI Apart\nEMI is an industry-leading provider of DOD base operation support services, facilities maintenance, and logistics. Our goal is to contribute to the repair and maintenance of buildings and equipment. EMI consistently delivers cost-saving through best value innovations and quality service that exceeds our clients’ expectations.\nThe Right Partner: EMI has grown by gaining our customers’ trust and our employees’ loyalty. We’ve successfully performed over 60 service contracts and we understand the unique challenges facing today’s military. We offer exceptional responsiveness and a strong commitment to customer satisfaction. We demonstrate this commitment by consistently earning some of the highest customer satisfaction ratings in the industry.\nThe Right Team: The EMI team includes over 250 high-achieving professionals, administrative and trades personnel deployed in various locations throughout the United States. At times, we augment our in-house capabilities with proven and capable business partners.\nThe Right Approach: EMI brings vast expertise and proven solutions to augment our clients’ operations. 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