{"id":2054551,"url":"https://alion.io/job/technology-rivers-executive-assistant-u-s","title":"Executive Assistant – U.S","company":{"id":2437221,"name":"Technology Rivers","domain":"technologyrivers.com","url":"https://alion.io/company/technologyrivers","size_band":"1-10","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":{"grade":"C","score":65,"open_postings":12,"ghost_share":0.583,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"inferred_company_offices","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Docs","optional":false}],"status":"live","first_seen_at":"2026-05-15T15:25:58Z","employer_posted_date":"2026-05-15","last_verified_at":"2026-10-11T17:31:50Z","board_verified":true,"closed_at":null,"days_open":149,"trust":{"level":"ghost","repost_count":0,"flags":["stale","company_stale"],"days_open":148},"description":"Job Details\nWe are seeking an Executive Assistant to work directly with the CEO of the company, to help him in various tasks. The ideal candidate will be a sharp, energetic and dependable individual with a positive attitude and willingness to be a team player.\nResponsibilities\nProvide high-level administrative support to executives, including email management, calendar management, travel arrangements, and meeting coordination.\nAttend client meetings with the executive, both in-person and via Zoom, and take detailed meeting notes.\nPrepare and edit correspondence, reports, presentations, and other documents.\nHandle confidential and sensitive information with discretion and integrity.\nManage client and employee communication during onboarding and off-boarding processes, including conducting surveys.\nCoordinate and manage executive schedules, ensuring efficient time management and prioritization of tasks.\nAct as a liaison between executives and internal/external stakeholders, managing communications and ensuring timely responses.\nOrganize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.\nAssist with special projects and initiatives, providing research, data analysis, and other support as required.\nMaintain and organize files, records, and documentation, both electronic and physical.\nHandle expense reports, invoices, and other financial documentation, ensuring accuracy and timely processing.\nManage task assignments and basic project management tasks to cover executive, self, and team responsibilities.\nPerform other administrative duties as assigned to support the smooth operation of the executive office.\nRequirements\nHigh school or GED (Bachelor's preferred, Communications degree preferred).\nExceptional organizational and time-management skills, with the ability to handle multiple tasks and prioritize effectively.\nStrong written and verbal communication skills, with the ability to articulate ideas clearly and interact professionally with diverse stakeholders.\nProficiency in Google Docs (Sheets, Slides, etc.) and other relevant software applications.\nHighly proactive and forward-thinking, capable of anticipating needs and addressing them before they arise.\nComprehensive and detail-oriented, with a high level of accuracy in all work performed.\nTech-savvy and quick to learn new technologies and tools.\nHigh level of discretion and integrity in handling confidential information.\nAbility to work independently and as part of a team, demonstrating flexibility and adaptability.\nExcellent problem-solving skills and the ability to anticipate needs and proactively address them.\nIdeally, has read \"Buy Back Your Time\" book by Dan Martell and \"The Founder & The Force Multiplier: How Entrepreneurs and Executive Assistants Achieve More Together.\" by Adam Hergenrother and Hallie Warner.\nPreferred Attributes\nHighly motivated with a proactive and positive attitude.\nAdaptable and resilient, capable of managing stress and handling multiple priorities.\nStrong interpersonal skills with the ability to build rapport and trust with team members.\nCreative and innovative thinker, capable of developing and implementing new ideas and strategies.\nBenefits\nFlexible environment\nPartial remote work\nBonus & raise program\nVacation & personal paid leave\nImportant Note: To be eligible, you must have a legal status in the USA that does not require any sponsorship or paperwork with the USCIS.\nApply Now","description_format":"text","description_chars":3473,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence","Software","Custom Software 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