{"id":2124618,"url":"https://alion.io/job/techtree-workplace-coordinator","title":"Workplace Coordinator","company":{"id":3996479,"name":"TechTree","domain":"techtree.io","url":"https://alion.io/company/techtree-io","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Kraków, Poland"],"countries":["PL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":17000,"max_usd":35000,"period":"year","method":"role_country_seniority_unknown","sample_n":20},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-08T13:00:14Z","employer_posted_date":null,"last_verified_at":"2026-10-08T13:00:14Z","board_verified":false,"closed_at":null,"days_open":15,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":15},"description":"About the Client\nWe're an international fintech lender on a mission to make funding faster and simpler for small businesses already operating in 11 countries. We're now launching in Kraków, and we're looking for people who want to build something new: the chance to help shape how we grow here from day one, with real ownership and room to develop as the team scales.\nThe role\nThe Workplace Coordinator is dedicated to ensuring smooth office operations by managing inventory, liaising with building management, and supporting various administrative tasks. This role involves onboarding new starters, ordering kitchen and office supplies, and providing ad hoc administrative support. The Workplace Coordinator plays a key role in maintaining an organised and efficient workplace, contributing to a positive and productive environment for all staff.\nWhat you'll do\nEnsure the smooth and efficient operation of the office, while providing support to the management team and other departments as required.\n\nOwn the workplace experience, ensuring the office is organised, welcoming, and runs smoothly.\n\nLiaise with building management and maintenance providers to ensure timely resolution of office-related issues.\n\nGreet visitors and coordinate refreshments to ensure a professional and friendly guest experience.\n\nManage meeting room bookings, ensuring rooms are clean, presentable, and tech-enabled.\n\nSupport the planning and execution of internal and external events, including setup, pack-down, and catering logistics.\n\nMonitor and manage inventory of kitchen and office supplies, ensuring stock levels are maintained.\n\nBuild and maintain strong relationships with vendors, including catering, cleaning, office supply, and merchandise partners.\n\nSource and assess new vendors as required to meet office needs and improve service quality.\n\nProvide ad hoc administrative support to the Senior Leadership Team and assist other departments as needed.\n\nSupport onboarding by preparing desks, welcome kits, conducting office tours, and coordinating Day 1 logistics.\n\nTrack and manage employee merchandise inventory, including sizes and preferences, and coordinate distribution.\n\nMaintain and update monthly office noticeboards with engaging themes, team wins, and visual content.\n\nAssist with people tasks (e.g. HR admin, birthdays, milestones) and support People & Culture as required.\n\nWhat you bring\nStrong organisational and multitasking abilities.\n\nExcellent communication and interpersonal skills.\n\nAbility to manage multiple tasks and meet deadlines.\n\nDetail-oriented with a high level of accuracy.\n\nProficient in using office software, including MS Office (Excel, Word, Outlook).\n\nExperience in office administration or a similar role.\n\nAbility to work collaboratively with internal teams and external partners.\n\nProblem-solving skills and the ability to address issues proactively.\n\nFluency in Polish and English (required).\n\nLogistics\nLocation: Kraków, Poland.\n\nFull-time.\n\nCompensation: 66,000 - 156,000 PLN gross per year, depending on experience.\n\nTech stack\nMicrosoft Office\nMultitasking\nStrong organisational skills","description_format":"text","description_chars":3124,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Poland","iso":"PL","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","STEM Education","Corporate Training"],"lifecycle":[{"event":"open","at":"2026-10-08T23:50:21Z"}],"visa":[],"liveness":{"score":61,"band":"ok","label":"Likely open","p_open":0.85,"p_active":0.795,"p_room":0.9,"age_days":14,"expected_fill_days":23,"reasons":["seen:14","win:mid"],"computed_at":"2026-10-23T05:54:15Z"},"pay":null,"html_url":"https://alion.io/job/techtree-workplace-coordinator","json_url":"https://alion.io/job/techtree-workplace-coordinator.json","meta":{"generated_at":"2026-10-24T05:35:01Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7911,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3996479},"rest":"https://alion.io/mcp/rest/get_company?id=3996479"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftechtree-workplace-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftechtree-workplace-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftechtree-workplace-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/techtree-workplace-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftechtree-workplace-coordinator"}]}