Accounts Payable Administrator

Telesat (NASDAQ and TSX: TSAT) is a leading global satellite operator, providing reliable and secure satellite-delivered communications solutions worldwide to broadcast, telecommunications, corporate and government customers for over 50 years. Backed by a legacy of engineering excellence, reliability and industry-leading customer service, Telesat has grown to be one of the largest and most successful global satellite operators.

Telesat Lightspeed, our revolutionary Low Earth Orbit (LEO) satellite network, scheduled to begin service in 2027, will revolutionize global broadband connectivity for enterprise users by delivering a combination of high capacity, security, resiliency and affordability with ultra-low latency and fiber-like speeds. Telesat is headquartered in Ottawa, Canada, and has offices and facilities around the world.

The company’s state-of-the-art fleet consists of 14 GEO satellites, the Canadian payload on ViaSat-1 and one LEO 3 demonstration satellite. For more information, follow Telesat on X and LinkedIn or visit www.telesat.com

The Accounts Payable Administrator will be responsible for the receipt, verification and processing of supplier invoices for payment and for the ongoing reconciliation of difference in account balances for Telesat and its subsidiaries and suppliers.

They must also respond promptly to supplier calls or correspondence relating to outstanding payment, account confirmations and reconciliations, etc. and requires a working knowledge of standard ERP.

Main Responsibilities

• Sort all incoming mail and distribute as appropriate
• Receive supplier invoices and verify that there is an approved Purchase Requisition and Purchase Order, and that the goods or services have been received
• Respond to supplier calls or correspondence related to outstanding payments, account confirmation or reconciliations
• Process supplier invoices and apply any available payment discounts and hold or release for payment as appropriate. This includes applying on-account debit memos to outstanding invoices prior to payment being released
• Maintain and create current supplier banking information for wire templates and EFT direct deposits. Supplier forms are completed and submitted to Procurement for updates
• Resolve late payment fees and issues
• Ensure manual cheque requisitions are properly approved according to the Company’s delegation of signing authority
• Ensure that tax accounts are allocated properly including HST and VAT for the foreign subsidiaries
• Process electronic tax payments using on-line banking software
• Deposit cheques received to the lock box and weekly deposits to the Bank. Cash management entries for all non-customer deposits
• Maintain proper files for processed invoices and other supplier correspondence and documentation.
• Back up for the other members of Accounts Payable (e.g. vacation coverage) by acquiring knowledge on the other Accounts Payable Administrator’s activities, supplier account status and documentation
• Assist in office administrative tasks as required (e.g. scanning)
• Back up in the corporate travel activities and ensures compliance with the corporate travel policy as required

Education and Experience

• Secondary School Diploma and 2 years of directly related work experience
• Basic accounting courses would be an asset
• Proficient in the use of automated systems and a thorough understanding of Microsoft Office applications

Equipment Used

• Desktop computer, photocopier, fax
• Various software programs: Excel, Word, Internet Explorer, Outlook, and Workday

Decision Making and Supervision

• Ability to work with minimum supervision and exercise independent judgment in setting work priorities to meet deadlines
• Strong organizational skills and attention to detail
• Excellent interpersonal skills and the ability to communicate effectively on the telephone as some situations require reconciliation of overdue and missing documentation with suppliers or Telesat personnel
• Ability to build working relationships with other Telesat personnel
• No direct supervision exercised