{"id":1622209,"url":"https://alion.io/job/tempus-employment-services-administrative-assistant","title":"Employment Services Administrative Assistant","company":{"id":9232,"name":"Tempus","domain":"tempus.com","url":"https://alion.io/company/tempus","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"A","score":97,"open_postings":15,"ghost_share":0,"stale_share":0.067,"repost_share":0.067,"time_to_fill_p50_days":23,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Stoughton, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":74000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-01T04:00:00Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-29T02:36:06Z","board_verified":true,"closed_at":null,"days_open":58,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":57},"description":"The Employment Services Administrative Assistant will provide administrative and clerical support to ensure efficient and swift operational function within the department. This role will support all administrative aspects of the Employment Services program.\n$21.00 an hour\nMust be 21 years and older\n35 hours a week, full-time\n8:30am to 4:30pm, Monday - Friday\nIn-person required\nCover intake meetings with consumers as needed.\nDriving and License required\nMileage reimbursed\nBased in Stoughton, MA office\nEssential Functions\nDevelop good knowledge of the Department of Developmental Service’s Employment Program and the MassAbility’s CCS and Transition Programs.\nPerform quality checks throughout the department’s database and confidential documents.\nProcess all incoming referrals for each program within Employment Services. \nEnter new referral information into Zuke Database.\nLearn intake process for each program within Employment Services Department.\nIn-person, cover intake meetings with consumers as needed.\nRequest new referrals from MassAbility as needed.\nComplete weekly Zuke Report on all consumers in the program.\nDistribute program surveys to participants in the program.\nEnsure all consumer documents are up-to-date at all times.\nComplete Cost-Calculations for DDS Programs.\nSubmit payment requests for the Transition Program.\nProvide coverage for staff, as needed, within admin team.\nSend out end-of-service letters.\nAssist with responses to any inquiries to the Employment Services email.\nProcess all incoming Employment Services faxes and distribute accordingly.\nProvide positive phone customer service for all those inquiring about the Tempus Unlimited’s Employment Services programs.\nReport suspected abuse and neglect to DPPC and Employment Services Supervisor/Program Manager\nAdditional assignments as needed.\nCompetencies\nStrong attention to detail.\nExcellent organizational skills.\nAbility to multi-task and meet deadlines\nAbility to maintain confidentiality.\nFluency in reading/writing and speaking English language- bi-lingual preferred.\nProfessional, friendly and understanding\nStrong computer skills and familiarity with Microsoft Office.\nAble to work efficiently as a team player as well as individually with minimal direction.\nSelf-motivated.\nAble to consistently maintain and build positive working relationships.\nWilling to learn new information.\nPunctual and dependable.\nFamiliarity with office machines, equipment and software.\n\nPreferred Experience\nExperience working with people with disabilities.\nKnowledge of MassAbility and Department of Development Services.\n\nRequirements:\nHigh School or equivalent \nMust be at least 21 years of age or older. Must be able to come into the Stoughton office.\nWork Environment\nThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.\n\nPhysical Demands\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.\n\nWhile performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms.\n\nTravel\nSome travel required for this position. Must have a valid driver’s license and reliable transportation.\n\nOther Duties\nNote this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. 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