{"id":2587793,"url":"https://alion.io/job/testpros-office-manager-hybrid-testpros","title":"Office Manager (Hybrid) - TestPros","company":{"id":450083,"name":"TestPros","domain":"testpros.com","url":"https://alion.io/company/testpros","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JazzHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sterling, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":85000,"currency":"USD","period":"year","gross":null,"usd_annual":85000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-10-15T04:37:30Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-15T22:58:35Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"TestPros delivers innovative independent IT assessment solutions to critical challenges facing the nation and the world. We support the U.S. Federal Government and Commercial clients within the continental USA. TestPros is dedicated to making lives better, safer and more secure.\nTestPros is seeking an Office Manager candidate who is dependable, proactive, detail-oriented, and is comfortable taking ownership of their responsibilities. We are looking for someone who does not need to be micromanaged, recognizes what needs to be done, is self-motivated and follows through. Because this position handles both the firm's finances and administrative operations, reliability, confidentiality, accuracy, and good judgment are essential.\nStart: Late 2026 or early 2027 (not an immediate job opening)\nType: Full-time\nResponsibilities and Duties:\nThe candidate duties will include, but are not limited to, the following tasks:\nBookkeeping & Financial:\nManage day-to-day bookkeeping and maintain accurate financial records\nHandle accounts payable and accounts receivable\nPrepare and process client billing\nReconcile bank and credit card accounts\nMaintain the general ledger\nTrack incoming payments and outstanding receivables\nPrepare financial reports for management\nMaintain organized financial documentation and records\nAssist with year-end accounting and tax preparation\nOffice Management & Administration\nPayroll:\nCoordinate payroll administration, including timesheets, project codes, leave tracking, employee status changes, benefits deductions, and communication with payroll and benefits vendors.\nHuman Resources:\nSupport human resources administration, including recruiting, onboarding, employee records, benefits coordination, employee relations support, employee performance reviews, retention initiatives, personnel documentation, and offboarding.\nAdminister corporate and employee benefits insurance programs, including policy reviews and renewals, certificates of insurance, training, and related support.\nMaintain personnel policies, employee handbook updates, HR forms, personnel files, training records, certifications, and compliance documentation.\nMonitor and support compliance with applicable employment laws, records retention requirements, confidentiality expectations, workplace security practices, and administrative procedures within assigned areas of responsibility.\nCoordinate employee training, professional certifications, cybersecurity, and other required compliance training.\nOversee day-to-day office operations, including office equipment, phones, copiers, supplies, office vendors, and administrative support functions.\nTrack company property, including hardware and software inventories, software licenses/subscriptions, renewals, and user access management.\nSupport budgeting and financial administration, including tracking administrative expenses, reviewing invoices, monitoring renewals, maintaining vendor contract documentation, and preparing budget-related information for the corporate accountant/comptroller.\nDevelop, maintain, and improve administrative procedures, forms, templates, records management practices, and standard operating procedures.\nAssist with organizational planning, business administration, process improvement initiatives, special projects, and perform other duties as assigned.\nMaintain required licenses, certifications, and continuing education applicable to the position.\n Required Knowledge, Skills & Abilities:\nMinimum of 2 years of bookkeeping/accounting experience.\nExperience with accounts payable, accounts receivable, bank reconciliations, billing, and general ledger functions.\nKnowledge of human resources administration, employment practices, benefits administration, payroll processes, personnel records management, and compliance.\nKnowledge of general business operations, office administration, vendor management, and organizational support functions.\nProficiency with Microsoft Office Suite, HR platforms (JAZZHR), timesheet systems, payroll systems, accounting systems (QuickBooks), standard office equipment, and related business software.\nExperience with virtual meeting platforms (e.g., TEAMS).\nExcellent attention to detail and accuracy.\nKnowledge of insurance administration, claims processing, risk management principles, and document retention practices.\nAbility to work independently while collaborating effectively with customers, staff, management, consultants, and vendors.\nKnowledge of cybersecurity awareness practices, and information management systems.\nStrong organizational, analytical, problem-solving, and project management skills.\nStrong verbal, written, and interpersonal communication skills.\nAbility to handle confidential and sensitive information with discretion and professionalism.\nAbility to manage multiple assignments, competing priorities, and deadlines.\nAbility to support and promote TestPros’ Vision, Mission, and Core Values.\nPhysical and Other Requirements:\nAbility to sit, stand, walk, bend, stoop, and perform routine office tasks.\nAbility to lift and carry office supplies, equipment, and materials up to 25 pounds.\nAbility to perform the essential functions of the position with or without reasonable accommodation.\nAbility to maintain regular attendance and work occasional evenings or weekends as required for meetings, events, training, or special projects.\nValid driver’s license and access to reliable transportation.\nWork Environment:\nFrequent interaction with customers, employees, consultants, vendors, insurance representatives, and professional service providers.\nHybrid or remote work flexibility may be permitted in accordance with current policies, confidentiality requirements, and operational needs.\n Preferred Qualifications:\nBachelor’s degree in Business Administration, Human Resources, Public Administration, Organizational Management, or a related field.\nFive or more years of progressively responsible experience in accounting, payroll, human resources, business administration, and office management.\nHuman Resources certification, such as SHRM-CP, PHR, or equivalent, preferred.\nThe pay range for this role is:\n70,000 - 85,000 USD per year (Note that this range represents a good-faith estimate and is not a guarantee; final compensation is determined by factors such as experience, qualifications, and other factors and may fall outside the stated range.)\nEqual Opportunity Employer\nTestPros is an equal-opportunity employer and does not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or any other non-merit factor.\nOffer Considerations\nTestPros considers several factors when extending an offer, including but not limited to, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, geographic location, education, and certifications.\nFederal Compliance\nAs a federal contractor, TestPros is subject to all federal and state mandates and/or other customer 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