{"id":3384465,"url":"https://alion.io/job/texas-am-engineering-experiment-station-administrative-coordinator-ii","title":"Administrative Coordinator II","company":{"id":3901665,"name":"Texas A&M Engineering Experiment Station","domain":"tees.tamu.edu","url":"https://alion.io/company/texas-a-and-m-engineering-experiment-station","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":81,"open_postings":4,"ghost_share":0,"stale_share":0.75,"repost_share":0,"time_to_fill_p50_days":25,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["College Station, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":74000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-27T00:00:00Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-05T14:19:00Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"Job Title\nAdministrative Coordinator IIAgency\nTexas A&M EngineeringDepartment\nMechanical EngineeringProposed Minimum Salary\nCommensurateJob Location\nCollege Station, TexasJob Type\nStaffJob Description\nWhy work for Texas A&M Engineering?\nWho we are\nEngineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society.\nAs the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges.\nWe are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.\nJob Description\nPurpose:\nThe Administrative Coordinator II works under general supervision and coordinates administrative operations and specialized activities for the department. Exercises discretion, independent judgment, and decision-making authority with respect to matters of significance. Serves as a resource for faculty, staff, students, and visitors while coordinating departmental processes, communications, and administrative functions.\nResponsibilities:\nCoordinate administrative support activities for faculty, including preparing letters, memoranda, manuscripts, flyers, brochures, reports, and other documents in final format.\nCompose, modify, edit, and proofread correspondence, publications, presentations, and communication materials.\nDevelop, maintain, and monitor departmental databases for student records, faculty records, and other departmental data.\nCoordinate travel arrangements, prepare itineraries, and manage logistics for faculty, distinguished visitors, guest speakers, and faculty candidate interviews.\nCoordinate the faculty search process for Tenure-Track (T/TT) and Academic Professional Track (APT) positions, including managing position logistics, coordinating interview schedules, facilitating communications, maintaining search documentation, and providing administrative support to search committees.\nCoordinate departmental committee activities, including scheduling meetings, preparing agendas and materials, recording minutes, and maintaining committee records.\nManage JCAIN and conference room reservations, including coordinating room setup, technology needs, catering arrangements, and meeting logistics.\nCoordinate faculty textbook requests and serve as liaison with publishers and campus partners as needed.\nManage requests for copying, printing, binding, scanning, and presentation materials; prepare slide presentations and related meeting materials as needed.\nMaintain confidential departmental records, including research documents, examinations, personnel records, and other sensitive information.\nCoordinate onboarding activities for new employees, including workspace preparation, departmental orientation, access requests, and onboarding logistics.\nManage departmental Emburse transactions and reconciliation processes on behalf of the Department Head, ensuring compliance with university procedures and deadlines.\nCoordinate distinguished visitor programs and itineraries, including travel arrangements, scheduling, event logistics, and hosting support.\nMonitor administrative processes and recommend improvements to enhance departmental efficiency and effectiveness.\nServe as a departmental resource regarding administrative procedures, policies, and operational practices.\nPerform other duties as assigned.\nWhat we need:\nBachelor's degree or equivalent combination of education and experience. \nThree years of related experience. \nWork Location:\nMain Campus - College Station, TX.\nAbout Mechanical Engineering\nThe J. Mike Walker '66 Department of Mechanical Engineering at Texas A&M University is a national and international leader in mechanical engineering education. Our scholarship, research, and service to our communities are supported by recruiting and nurturing top students, faculty, and staff passionate about learning, advancing human knowledge, and making high-impact contributions to society.\nTexas A&M Engineering provides an outstanding benefits package including but not limited to:\nCompetitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts.\nOptions for Vision, Dental, Life, and Long-Term Disability insurance.\nA defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution.\nAdditional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).\nFlexible spending account options for medical and childcare expenses\nGenerous paid time off with holidays, vacation and sick leave.\nRobust free training access through LinkedIn Learning plus professional development opportunities.\nTuition assistance and Educational release time to further your academic pursuits.\nAccess to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness.\nWellness release time offered to employees to promote work/life balance.\nHelpful Applicant Information\nRequired Materials for Application:\nResume/CV\nThree work references with their contact information; at least one reference should be from a supervisor/former supervisor.\nLetter of interest (dependent upon position)\nApplications received by Texas A&M Engineering must have all required job application data entered.\nFailure to provide all job application data could result in an invalid submission and a rejected application.\nCompensation Philosophy:\nRecruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.\nOffer total rewards, flexible benefits, professional development, performance recognition and work-life balance.\nEnsure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.\nEmployment Eligibility Verification\nIf hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present original and unexpired documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date.\nAll positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.\nEqual Opportunity/Veterans/Disability Employer.","description_format":"text","description_chars":7667,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Health insurance","Professional development","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Energy & Utilities","Science & Engineering","STEM Education","Research Institutes"],"lifecycle":[{"event":"open","at":"2026-10-28T06:47:47Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 28","filings_12m":28,"filings_prev_12m":34,"green_card_filings_12m":0,"median_offered_wage_usd":67500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":85,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.902,"p_room":0.945,"age_days":9,"expected_fill_days":25,"reasons":["conf:7","velocity","win:mid"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/texas-am-engineering-experiment-station-administrative-coordinator-ii","json_url":"https://alion.io/job/texas-am-engineering-experiment-station-administrative-coordinator-ii.json","meta":{"generated_at":"2026-11-05T22:45:01Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3720,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3901665},"rest":"https://alion.io/mcp/rest/get_company?id=3901665"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ftexas-am-engineering-experiment-station-administrative-coordinator-ii"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ftexas-am-engineering-experiment-station-administrative-coordinator-ii"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ftexas-am-engineering-experiment-station-administrative-coordinator-ii"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/texas-am-engineering-experiment-station-administrative-coordinator-ii\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ftexas-am-engineering-experiment-station-administrative-coordinator-ii"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3384465}},{"tool":"search_jobs","arguments":{"company":"tees.tamu.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3384465},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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