FBS Administrator I

Job Title

Agency

Department

Proposed Minimum Salary

Job Location

Job Type

Job Description

A Glimpse of the Job

The Finance & Business Services Administrator I, under general supervision, is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes.

Essential Duties

Accounting / Business Support

• Prepares, reviews, and audits financial system entries
• Reconciles accounts
• Identifies outstanding items and implements solutions/communicates actions
• Provides oversight, reviews, and audits financial and accounting transactions
• Assists with external reporting functions
• Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests

Office / Project Support

• Tracks internal projects, audits, business records, and records management
• May coordinate access requests
• May oversee or lead a function or serve as a subject matter expert in one or more areas
• May review and revise job aids as needed
• May supervise student workers
• May mentor or train subordinate staff members

Department Specific

• Handle Accounts Payable Help Line in addition to the AggieBuy and Accounts Payable Help desk
• Handle emails and phone calls within specified timelines
• Contribute to the team by working effectively with others
• Serve as a resource in educating the departmental personnel in Accounts Payable procedures
• Work with vendors to assist them with identifying proper payment application
• Serve as a liaison between vendors and TAMU departments and TAMU System parts to initiate payments
• Review medical, indemnity, royalty and outside counsel vouchers in FAMIS while maintaining compliance with TAMU, TAMU System and State of Texas disbursement guidelines
• Must work to resolve any problems or gather missing documentation in a timely manner and keep it organized and flowing
• Review encumbrance requests

What You Need to Know

Salary: $49,271 annual

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Required Education and Experience

• Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience
• No experience

Required Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, and database applications
• Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)
• Strong verbal and written communication skills
• Ability to work independently once given a project
• Ability to apply rules and regulations in a complex environment

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.