{"id":1124473,"url":"https://alion.io/job/texas-am-university-system-senior-administrative-coordinator-i-2","title":"Senior Administrative Coordinator I","company":{"id":4454,"name":"Texas A&M University System","domain":"tamus.edu","url":"https://alion.io/company/tamus","size_band":"1001-5000","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Workday","truth_index":{"grade":"B","score":81,"open_postings":174,"ghost_share":0,"stale_share":0.971,"repost_share":0,"time_to_fill_p50_days":14,"computed_at":"2026-09-23T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"hiring_geo_confidence":"structured","locations":["College Station, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":4743,"max":null,"currency":"USD","period":"month","gross":null,"usd_annual":56916},"salary_estimate":null,"experience_years_min":6,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-22T20:37:47Z","employer_posted_date":"2026-09-22","last_verified_at":"2026-09-23T05:54:09Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Job Title\nSenior Administrative Coordinator IAgency\nTexas A&M UniversityDepartment\nTransportation ServicesProposed Minimum Salary\n$4,743.75 monthlyJob Location\nCollege Station, TexasJob Type\nStaffJob Description\nA Glimpse of the Job\nThe Senior Administrative Coordinator I coordinates and oversees administrative, financial, compliance, and operational functions for the unit. The position exercises discretion and independent judgment, supervises assigned staff, coordinates operational planning, and plays a critical role in supporting large-scale visitor parking operations and related services across the Texas A&M University campus while ensuring compliance, operational efficiency, and exceptional customer service. This position requires frequent work outside of standard business hours, including nights, weekends, holidays, large-scale events, and all Texas A&M home football games.\nEssential Duties/Tasks\nAdministrative and Special Events\nResponsible for posting all open shifts to cover special event cashiering or other staffing needs.\n\nResponsible for responding to all requests to work for the shifts mentioned previously along with providing detailed information to everyone scheduled to work.\n\nCoordinates multiple work streams.\n\nConducts long-range planning activities, estimates required service levels and anticipates labor requirements.\n\nResponsible for billing event charges including but not limited to parking, officer support and traffic equipment.\n\nMonitors equipment status and supplies inventory.\n\nCoordinates maintenance and records retention of unit business files and coordinates unit inventory process.\n\nMaintains procedure documentation updates.\n\nCreates, processes, invoices, and distributes validations.\n\nResearches, responds, and processes both refunds and charge backs.\n\nReports event revenue\n\nSupervision\nWorks to determine special event needs. Responsible for supervising office staff and part-time (wage) staff to include hiring, scheduling, orienting, training, motivating, evaluating, disciplining, answering questions, reviewing procedures, defining workload and work priorities, monitoring employee performance and approval of timekeeping records.\n\nProvide operational feedback on a frequent basis.\n\nReview work.\n\nMust be knowledgeable in all areas of this unit to assume this responsibility.\n\nMaintain manager’s notes to record recognition, coaching or counseling for each employee.\n\nResponsible for creating and maintaining a positive work environment focused on customer service and dedicated to continuous improvement.\n\nResponsible for monitoring and approving hours worked in a timely manner. Coordinates/assigns shifts for office and event needs.\n\nResponsible for scheduling staff to ensure proper coverage for phone system, managing email, and office tasks.\n\nPromotes safety, to ensure that staff in the unit follows safety policies and procedures. Responsible for working with assistant manager for guidance and assistance in accomplishing these tasks.\n\nResponsible for supervision of staff during special events, which includes driving a University vehicle to oversee assigned work areas. This includes home football games when the unit supervises more than 80 employees.\n\nCompliance\nMonitors and prepares reports on financial activity for assigned projects/areas.\n\nResponsible for all transactions within the subunit to include the collection of fees; receipt reconciliation; control, disburse, maintain and reconcile permanent and temporary working funds and manage coin and currency inventory to meet daily needs.\n\nVerifies all credit card daily deposits and submits deposit paperwork to Financial Management Services and Departmental Accounting Services.\n\nMaintains records of individual transaction errors.\n\nServes as liaison with the Financial Management Services and Departmental Accounting Services.\n\nReviews and audits reconciliation of cash accounts.\n\nMaintains all audit controls for the subunit.\n\nEnsures compliance with applicable regulations. Interprets policies, rules, and regulations and ensures they are followed in a safe manner and utilizing personal protective items/equipment as appropriate or instructed by supervisor or department; reporting unsafe actions or conditions to supervisor immediately and supporting and following unit/department safety guidelines, practices, and policies.\n\nBack Up\nServe as back up to other members of the unit during absences.\n\nResponsible for the supervision of staff during special events when needed. This includes home football games.\n\nAlso serves as backup for fielding and processing customer requests for RV reservations.\n\nPlanning\nAssists in the development and implementation of specific parking and transportation plans to meet the needs of special events, conferences, visiting dignitaries, etc. including attending meetings.\n\nOther Duties\nPerforms other duties as assigned.\n\nWhat you need to know\nSalary:$4,743.75 monthly\nSpecial Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.\nRequired Education and Experience:\nBachelor's degree or equivalent combination of education and experience.\n\nSix years of experience in office administration or financial administration.\n\nPreferred Qualifications:\nTask management experience, banking experience, and/or experience using banking reporting systems and data management systems.\n\nWorking knowledge of the University and facilities.\n\nA valid driver’s license to operate motor vehicles and a good driving record, or must have the ability to obtain State of Texas class “C” vehicle operator’s license within 30 days of employment.\n\nPhysical Requirements:\nMust be able to lift and/or move light to moderate to heavy weight objects.\n\nMay be required to stand/traverse for extended periods of time (hours may increase depending on Special Events).\n\nPerforms such tactile activities such as key punch, keyboarding, grasping, holding, wrist flexion/extension, and repetitive tasks.\n\nOccasional lifting, carrying, bending, stooping, kneeling, crouching, climbing, lifting, reaching (including overhead), pushing, pulling, twisting, walking, and sitting.\n\nMust be able to climb stairs.\n\nMust be able to work in both hot and cold environments and all types of weather.\n\nThe employee in this position must be able to travel independently and transport medium to heavy-weight materials and equipment to multiple work sites, both on and off campus, for extended periods throughout the workday.\n\nOther Requirements and Factors:\nEmployees operating a university-owned vehicle must hold a valid driver's license\n\nThis position is security sensitive.\n\nThis position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules, and procedures.\n\nAll tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements\n\nTransportation Services is committed to providing courteous, responsive, quality service to our customers by fostering a respectful, positive, and welcoming environment for all. Employees are responsible for the following: representing the department to internal and external customers by actively supporting Aggie Core Values; maintaining 100% “on time” compliance with all university required training for all employees; approving time worked and requesting appropriate leave in a timely manner; reading and responding to e-mail; reviewing/reading information listed on the department intranet; performing assigned tasks in a safe manner and utilizing personal protective items/equipment as appropriate or instructed by supervisor or department; reporting unsafe actions or conditions to supervisor immediately and supporting and following unit/department safety guidelines, practices and policies.\n\nPersons in this position will be required to drive state vehicle to travel to various parts of campus and are considered essential when the University declares an emergency, campus closure, class cancellations, etc.\n\nInstructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.\nAll positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.\nEqual Opportunity/Veterans/Disability Employer.","description_format":"text","description_chars":8822,"description_truncated":false,"requirements":{"experience_years_min":6,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Higher Education"],"lifecycle":[{"event":"open","at":"2026-09-22T20:37:47Z"}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":0,"expected_fill_days":14,"reasons":["conf:2","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-09-23T05:45:00Z"},"pay":{"stated_usd_annual":56916,"is_top_pay":false},"html_url":"https://alion.io/job/texas-am-university-system-senior-administrative-coordinator-i-2","json_url":"https://alion.io/job/texas-am-university-system-senior-administrative-coordinator-i-2.json","meta":{"generated_at":"2026-09-23T10:52:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}