{"id":2061614,"url":"https://alion.io/job/the-a-career-operations-assistant","title":"Operations Assistant","company":{"id":3904921,"name":"The A Career","domain":"theacareer.com","url":"https://alion.io/company/the-a-career","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Recruitee","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Caracas, Venezuela"],"countries":["VE"],"hiring_countries":["VE"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":23000,"max_usd":49000,"period":"year","method":null,"sample_n":11631},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Drive","optional":false},{"name":"Microsoft Office","optional":false},{"name":"WhatsApp","optional":false}],"status":"live","first_seen_at":"2026-10-08T00:40:53Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-12T20:59:14Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"We are looking for an organized and detail-oriented Operations Assistant to help our daily business routines run smoothly. In this role, you will support the operations team with administrative tasks, data management, and cross-departmental coordination. You are a great fit if you love solving problems, managing multiple priorities, and keeping workflows neat and efficient.\nWhat you'll do:\nDay-to-Day Operations: Assist the operations manager with daily tasks, process tracking, and project coordination.\n\nData & Record Management: Maintain accurate databases, spreadsheets, inventory records, or software logs.\n\nAdministrative Support: Handle scheduling, document preparation, and internal communications.\n\nVendor & Client Communication: Act as a reliable point of contact for routine inquiries, vendor updates, and team requests.\n\nProblem-Solving: Spot workflow bottlenecks early and help implement quick, practical fixes.\n\nRequirements\nWhat you need:\nAdvanced English Knowledge.\n\nCustomer Service skills needed to handle the Caregivers/Patients/Insurance interaction.\n\nOrganization skills needed to handle all the important documentation that is required in this position.\n\nProactivity and creativeness its needed for this position, someone proactive as opposed to reactive.\n\nOrganization Skills and Attention to Detail: Ability to self-organize given activities and keep a thorough record of tasks, pointers, and process updates.\n\nPrioritization Skills: Ability to identify, establish, and assign priorities.\n\nMain Tools to Manage During Work Relation:\nGoogle Suite: Google Drive, Corporate Gmail, Docs, Sheets.\n\nMicrosoft Office: Word, Excel.\n\nInternal CRMs.\n\nHubstaff: Web App, Desktop App, and Hubstaff Tasks.\n\nWhatsapp: Whatsapp Groups.\n\nZoom: Meetings and Breakout Rooms.\n\nBenefits:\nCompetitive Pay in US Dollars\n\nPaid extra hours\n\nTime-Off Flexibility\n\n100% Remote Work\n\nOpportunity to Grow\n\nIf you have experience in customer service or project management roles, we encourage you to 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