{"id":1969378,"url":"https://alion.io/job/the-cooper-special-events-coordinator","title":"Special Events Coordinator","company":{"id":2052174,"name":"The Cooper","domain":"thecooper.com","url":"https://alion.io/company/thecooper","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Charleston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":79000,"period":"year","method":"role_country_seniority_unknown","sample_n":8841},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-06T18:40:21Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-14T13:44:49Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"TheSpecial Events Coordinator at BHC works with the catering sales and service teams in the meeting and social events process across the collection.\nDuties/Responsibilities:\nManage incoming catering leads and delegate to the appropriate catering sales manager, handle client requests, and communicate customer needs.\nPrepare accurate written correspondence including letters, contracts, reports, banquet event orders, schedule of events, and menus.\nMaintain accounts in Delphi, including traces, creating, and updating bookings manipulating events in the function diary, and the preparation of Banquet Event Orders.\nMaintain various Catering file systems, both electronic and paper, including account files and master files for Banquet Event Orders and Resumes.\nAssist managers in preparing for site visits including (when needed) setting transportation, making restaurant reservations, and scheduling amenities.\nAssists in creating collateral and presentations for catering team.\nManages and coordinates communication with departments within the hotel to ensure smooth service delivery.\nMaintains strong working knowledge of hotel facilities, services, and pricing.\nPrevious experience in hotels preferred with a experience in a client facing role\nStrong attention to detail\nDemonstrated aptitude for problem solving and problem identification.\nMust effectively manage and adhere to daily/weekly/monthly deadlines.\nProficiency in Excel, Word, PowerPoint, and experience with Delphi is a plus.\nAbility to manage multiple tasks and responsibilities at once.\nAbility to operate in a team environment and develop relationships cross divisionally.\nExcellent written and verbal communication skills\nREQUIRED SKILLS & EXPERIENCE:\nPrevious experience in events preferred.\nStrong attention to detail.\nDemonstrated aptitude for problem-solving and problem identification.\nMust effectively manage and adhere to daily/weekly/monthly deadlines.\nAbility to manage multiple tasks and responsibilities at once.\nAbility to operate in a team environment and develop relationships cross-divisionally.\nExcellent written and verbal communication skills.\nPHYSICAL CAPABILITIES:\nThe physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job:\nProlonged periods of sitting at a desk and working on a computer.\nAbility to communicate clearly in person, by phone, and in writing.\nAbility to move between BHC properties and office locations as needed.\nOccasional lifting or carrying of materials, binders, or supplies up to 15 pounds.\nReasonable accommodation may be made to enable individuals with disabilities to perform essential functions.\n_______________________________________________________________________________\nBHC is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law. 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