{"id":1917982,"url":"https://alion.io/job/the-executive-office-coordinator","title":"Executive Office Coordinator","company":{"id":1842789,"name":"THE·TEAM","domain":"the.team","url":"https://alion.io/company/the-team","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":86,"open_postings":11,"ghost_share":0,"stale_share":0.545,"repost_share":0,"time_to_fill_p50_days":44,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Boston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":65000,"currency":"USD","period":"year","gross":null,"usd_annual":65000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-05T17:06:59Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-12T16:04:21Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"THE·TEAM operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. NEXT GEN·TEAM connects brands with the next generation of consumers. From high school to college and into young adult life, the team takes an audience-first approach, using unrivaled access to understand the passions and interests of these consumers, generate ideas that resonate, and deliver hyperlocal, culturally relevant engagement at scale. NEXT GEN·TEAM’s integrated approach allows clients to understand and engage with Gen Z and Millennial consumers through custom research, peer-to-peer, social and digital, experiential, media, and community integration strategies.\nHeadquartered in Los Angeles, THE·TEAM's presence spans 28 countries and more than 70 cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visitthe.team.\nJOB OVERVIEW:\nThe Executive Office Coordinator will be a core member of a high energy team. This individual will oversee day-to-day office operations, helping maintain an organized, efficient, and welcoming workplace, while also providing high-level executive administrative support. This person must be proactive in communication and demonstrate attention to detail. Responsibilities include organizing, scheduling, and coordinating administrative activities. Under the direction of executive management, this position also prepares reports, processes business travel expense reports, and assists with presentations and meeting agendas.\nWHAT YOU'LL DO:\nOffice Management \nOversee general condition of office and common area upkeep standards are met, according to established policies & procedures. (i.e., cleanliness, organization).\nAnalyze office expenditures and make cost-saving efforts & ordering of major purchase items: furniture, equipment, etc. in coordination with Corporate Operations.\nOversee renewal of equipment contracts managed in-house, as directed.\nAssist HR and Corporate Operations with new hire process: seat assignments for new hires, issue key fobs & keys, etc.\nReconcile incoming invoices/proposals/quotes: supplies, misc. repairs, etc.\nMaintain office services by organizing office operations and procedures.\nMonitor and maintains office supplies inventory, ensuring common areas are sufficiently stocked.\nLiaison for building maintenance and management to maintain facilities operations.\nCoordinate office social events and team activities that support company culture and values.\nExecutive Support\nServe as gatekeeper for incoming queries for executives; answer, screen, and direct incoming telephone calls ensuring a high level of professional customer service and confidentiality.\nCoordinate and prioritize executive daily schedules; arrange meetings and conferences, act as a liaison between employees, clients, and executives.\nSchedule appointments, coordinate on and off-site meetings and special events, make travel arrangements.\nInterface with high-level administrators within/outside the company requiring considerable discretion and judgment related to case and time sensitive matters.\nPlan travel itineraries, coordinate related arrangements, gather information and determine and negotiate complex scheduling issues; prepare expense reports.\nPrepare documents and presentations under the supervision of executive management for meetings, including formatting and presentation layout.\nFile and retrieve documents and reference materials.\nPrepare invoices, reports, memos, letters, and other documents, using Word, Excel spreadsheets, or presentation software.\nMay be privy to sensitive material, including establishing and maintaining confidential files.\nOpen, sort, and distribute incoming correspondence.\nConduct research, collect and analyze data to prepare reports for the benefit of executives’ review.\nContribute to team effort by undertaking other special projects as requested.\nTeam Culture\nContribute to agency culture by building positive internal relationships and bringing enthusiasm to day-to-day interactions and responsibilities.\nHelp foster a collaborative, productive, and transparent work environment.\nPerform other duties as assigned.\nWHAT WE'RE LOOKING FOR:\nBachelor’s Degree and 2+ years of prior experience supporting senior-level executives.\nHighly proficient in Microsoft Outlook, Excel, Word, Power Point, Adobe Reader and standard office equipment.\nAbility to maintain confidentiality and professionalism in all situations. Ability to exercise discretion, sound judgment and significant initiative.\nExcellent verbal and written communication skills. Strong analytical, organizational, and project management skills.\nAbility to work independently and as a team, under pressure, and to meet tight deadlines.\nDue to the nature of the position, some after-hours coordination of schedules and travel may periodically arise.\nPolished, confident, and upbeat personality. Ability to collaborate and build credibility across all levels of the organization. Proven track record of successfully managing upwards.\nBase salary range: $60-65K, plus bonus potential if applicable for role.\nActual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role.\nWhat We Offer:\nProfessional Development: Take advantage of our learning and development programs, mentorship opportunities, and career advancement support. \nGenerous Time Off: Enjoy generous paid time off and holiday allowances to recharge and spend time with loved ones. \nParental Leave: We provide paid parental leave to support your family during important life events. \nRetirement Plan: 401k plan including contribution matching. \nHealthcare: Medical, dental, vision, FSA/HSA, life and disability coverage options. \nAncillary: Critical illness, identity protection, pet insurance, 529 plans and more \n Commuter Benefits: Access support for travel and commuting needs, where available \nTHE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.","description_format":"text","description_chars":6605,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Parental leave","Professional development","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Sales & Marketing"],"lifecycle":[{"event":"open","at":"2026-10-05T17:06:59Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":6,"expected_fill_days":44,"reasons":["conf:2","stale_co","velocity","win:early","comp:junior"],"computed_at":"2026-10-12T06:55:09Z"},"pay":{"stated_usd_annual":65000,"is_top_pay":true},"html_url":"https://alion.io/job/the-executive-office-coordinator","json_url":"https://alion.io/job/the-executive-office-coordinator.json","meta":{"generated_at":"2026-10-12T17:59:40Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28918,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1842789},"rest":"https://alion.io/mcp/rest/get_company?id=1842789"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fthe-executive-office-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fthe-executive-office-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fthe-executive-office-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/the-executive-office-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fthe-executive-office-coordinator"}]}