{"id":3306211,"url":"https://alion.io/job/the-fedcap-group-bid-pursuit-coordinator","title":"Bid & Pursuit Coordinator","company":{"id":1965482,"name":"The Fedcap Group","domain":"fedcapgroup.org","url":"https://alion.io/company/fedcapgroup","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":76,"open_postings":32,"ghost_share":0,"stale_share":0.969,"repost_share":0,"time_to_fill_p50_days":23,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chard, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":25000,"max_usd":40000,"period":"year","method":"role_country_seniority_unknown","sample_n":504},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-26T17:48:12Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-30T09:22:20Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Company\nThe Fedcap Group is a mission-led international not-for-profit organisation focused on improving economic mobility and quality of life by unlocking opportunities for individuals and communities. Operating across multiple countries and jurisdictions, the Group delivers a diverse portfolio spanning education, health, employability and economic development. We combine global scale and shared capability with strong regional and local leadership, embedding social value, innovation and measurable impact in how we work, partner and deliver.\nThe Role\nReporting to the Director of Opportunity Management, the Bid & Pursuit Coordinator provides governance, compliance, document-control and coordination support across the active opportunity portfolio.\nThe role is the operational backbone of the Opportunity Management function, maintaining schedules, actions, review records, evidence and submission administration so Bid Managers and pursuit teams can deliver in a controlled, timely and auditable way.\nKey Accountabilities\n1. Pursuit Administration & Coordination\nProvide organised day-to-day coordination support across assigned pursuits. Maintain schedules, records and communications so the pursuit team has a clear and current operating view.\nMaintain pursuit plans, milestone schedules, calendars and contact lists.\n\nCoordinate meetings, reviews, workshops and contributor deadlines.\n\nPrepare agendas, circulate materials and record actions.\n\nMaintain orderly pursuit folders and current working documents.\n\nProvide practical coordination support to Bid Managers and pursuit leads.\n\n2. Governance Administration\nSupport the operation of qualification, stage-gate and readiness reviews. Ensure materials, decisions and follow-up actions are accurately recorded and accessible.\nSchedule governance reviews and coordinate attendee availability.\n\nCompile review packs and check required content is present.\n\nMaintain decision, condition and approval registers.\n\nRecord outcomes, owners and deadlines.\n\nTrack governance actions and escalate overdue items.\n\n3. Action, Milestone & Dependency Tracking\nMaintain detailed visibility of actions, milestones and dependencies across assigned pursuits. Follow up contributors and highlight emerging delivery pressure early.\nMaintain action, milestone and dependency logs.\n\nMonitor completion against agreed dates.\n\nFollow up outstanding deliverables with owners.\n\nHighlight overdue or at-risk activities to the Bid Manager.\n\nUpdate pursuit status records and reporting inputs.\n\n4. Compliance & Evidence Management\nMaintain the compliance controls and supporting evidence required for a complete, auditable submission. Ensure mandatory items are tracked, current and readily available.\nMaintain compliance matrices and evidence trackers.\n\nCoordinate collection of declarations, certificates, policies and supporting documents.\n\nCheck evidence status, validity and version.\n\nMaintain clear records of approvals and assurance activity.\n\nSupport resolution of missing or incomplete compliance items.\n\n5. Submission Administration & Document Control\nProvide controlled administrative support for the assembly, review and submission of tender documentation. Maintain effective version control and a reliable final record.\nMaintain document registers, naming conventions and version controls.\n\nCoordinate document collection, formatting and packaging requirements.\n\nCheck that required files, attachments and forms are included.\n\nSupport final upload or submission activity under authorised direction.\n\nArchive final submitted materials and confirmation records.\n\n6. Reporting & Management Information\nProduce accurate and timely pursuit information for Bid Managers and Opportunity Management leadership. Support visibility of delivery, compliance and governance status.\nPrepare routine status updates and dashboard inputs.\n\nMaintain governance, milestone and action metrics.\n\nSupport portfolio and capacity reporting.\n\nHighlight data gaps, overdue actions and exceptions.\n\nEnsure reporting records remain current and consistent.\n\n7. Knowledge & Template Management\nMaintain accessible pursuit records, templates and working guidance. Support reuse of effective materials without assuming ownership of proposal content or the Bid & Proposal CoE knowledge repository.\nMaintain current Opportunity Management templates and checklists.\n\nOrganise pursuit governance and administration records.\n\nSupport capture and filing of lessons learned.\n\nEnsure standard forms and guidance are easy to locate.\n\nRetire duplicate or superseded working documents in line with agreed controls.\n\n8. Process Improvement & Team Support\nContribute to efficient and consistent Opportunity Management processes. Identify practical improvements that reduce administration, strengthen controls or improve team coordination.\nIdentify recurring administrative or process issues.\n\nSuggest improvements to trackers, templates and working practices.\n\nSupport updates to operating procedures and playbooks.\n\nAssist with onboarding and guidance for pursuit contributors.\n\nProvide flexible coordination support across the active pursuit portfolio.\n\nPerson Specification\nExperience and Qualifications - Essential\nExperience in administration, project support, bid coordination or business support.\n\nStrong organisation, attention to detail and follow-through.\n\nExperience maintaining schedules, records, trackers and controlled documentation.\n\nAbility to coordinate meetings, actions and multiple contributors.\n\nStrong Microsoft Office skills and confidence working with shared document systems.\n\nClear written and verbal communication skills.\n\nAbility to manage multiple priorities and fixed deadlines.\n\nDesirable\nExperience in bids, procurement, business development or commissioned services.\n\nExperience supporting governance or stage-gate processes.\n\nKnowledge of tender compliance and submission administration.\n\nExperience using CRM, project-management, bid-management or document-control systems.\n\nProject coordination or business administration qualification.\n\nKey Performance Indicators\nAccuracy and currency of pursuit schedules, records and action logs.\n\nTimeliness of governance reviews, packs and action follow-up.\n\nCompleteness of compliance evidence and approval records.\n\nQuality of document control and submission administration.\n\nAccuracy and timeliness of pursuit reporting.\n\nAudit-trail completeness and accessibility of records.\n\nStakeholder satisfaction with coordination support.\n\nContribution to consistent and efficient Opportunity Management 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