{"id":3901526,"url":"https://alion.io/job/the-gentle-barn-executive-assistant","title":"Executive Assistant","company":{"id":1928545,"name":"The Gentle Barn","domain":"gentlebarn.org","url":"https://alion.io/company/gentlebarn","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Santa Clarita, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-11-07T00:58:58Z","employer_posted_date":"2026-11-07","last_verified_at":"2026-11-10T13:52:13Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"SUMMARY:\nThe Gentle Barn is a nonprofit sanctuary dedicated to rescuing animals and helping both animals and people heal. Through innovative programs like Cow Hug Therapy®, Equine Therapy, and educational experiences, we create meaningful connections that inspire hope, compassion, and transformation. We are a mission-driven, fast-paced, and deeply collaborative team committed to making a real impact every day. At The Gentle Barn, you'll be part of a purpose-filled environment where your work directly contributes to changing lives, both human and animal.\nWe are seeking a highly organized, resourceful, and proactive Executive Assistant to support the Founder. This is a full-time, onsite position. The ideal candidate is a self-starter who anticipates needs, takes ownership of responsibilities, and demonstrates exceptional attention to detail and follow-through. This role is essential in helping the Founder stay organized, ensuring projects and initiatives move forward efficiently, and allowing her to focus on the organization's mission, strategic partnerships, and opportunities for growth.\nPRINCIPAL DUTIES & RESPONSIBILITIES:\nProvide administrative support to the Founder, proactively managing priorities and anticipating needs.\n\nManage the Founder's calendar, appointments, meetings, travel arrangements, and daily schedule.\n\nCoordinate communications, maintain records, prepare documents, and assist with the Founder's notes and correspondence.\n\nAttend meetings, document key discussions, track action items, and ensure timely follow-through.\n\nOversee animal care inventory, purchasing, supplies, and vendor coordination while identifying cost-saving opportunities.\n\nMaintain accurate and up-to-date animal records and coordinate veterinary appointments, treatments, and follow-ups.\n\nAssist the Founder and Barn Managers with Animal Care operations, staff coordination, and daily priorities.\n\nSupport recruiting, interviewing, hiring coordination, and onboarding in collaboration with HR.\n\nAssist with developing and managing organizational programs, educational initiatives, research projects, and special partnerships.\n\nEstablish and maintain relationships with Regional Centers, community organizations, and other external partners.\n\nAssist with onsite tours, events, filming activities, and other Founder-related engagements.\n\nCoordinate business-related errands, appointments, and occasional travel with the Founder.\n\nServe as a trusted extension of the Founder, exercising sound judgment, discretion, initiative, and accountability.\n\nPerform other duties and special projects as assigned.\n\nQUALIFICATIONS:\nMinimum 3 years of experience supporting leadership, including executive calendaring, travel coordination, and administrative support; nonprofit experience preferred.\n\nBachelor's degree strongly preferred. Equivalent professional experience considered.\n\nBilingual proficiency in English and Spanish highly preferred, with excellent written and verbal communication skills.\n\nHighly tech-savvy, with advanced proficiency in Microsoft 365, Google Workspace, and digital systems; able to quickly learn new software and leverage technology to improve efficiency.\n\nProficient in social media platforms, with the ability to capture quality photos and videos, perform basic editing, and create engaging content.\n\nHighly organized, detail-oriented, proactive, and resourceful, with strong problem-solving skills and the ability to independently manage multiple priorities and follow through.\n\nExcellent interpersonal skills with a warm, friendly, and welcoming demeanor, and the ability to build positive relationships with staff, visitors, and community partners.\n\nAbility to work collaboratively, exercise sound judgment, and maintain confidentiality.\n\nPassion for animal welfare and The Gentle Barn's mission; vegan lifestyle and Regional Center experience are strong pluses.\n\nMust be willing and available to travel with the Founder approximately 2-3 times per year.\n\nMust possess a valid driver's license, own a reliable vehicle for business-related errands, and be comfortable working around farm animals and occasionally outdoors in varying weather conditions.\n\nPHYSICAL REQUIREMENTS:\nAbility to lift 25 lbs\n\nAbility to sit, stand, and walk throughout the day, with occasional bending, squatting, or kneeling as needed.\n\nWorking outdoors occasionally in varying weather conditions\n\nPERKS & BENEFITS:\nComprehensive benefits, including medical, dental, and vision coverage\n\nRetirement plan, Flexible Spending Account (FSA), and Employee Assistance Program (EAP)\n\nPaid time off, including vacation days, personal days, sick leave, and paid company holidays\n\nDirect mentorship from the Founder with hands-on learning opportunities\n\nClear pathways for professional growth and advancement within the organization\n\nSupportive, mission-driven culture focused on compassion, collaboration, and well-being","description_format":"text","description_chars":4922,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[{"language":"Spanish","level":"Advanced (C1)","optional":true},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-11-07T00:58:58Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":26,"reasons":["conf:8","win:early"],"computed_at":"2026-11-10T06:52:35Z"},"pay":null,"html_url":"https://alion.io/job/the-gentle-barn-executive-assistant","json_url":"https://alion.io/job/the-gentle-barn-executive-assistant.json","meta":{"generated_at":"2026-11-10T18:38:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8791,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1928545},"rest":"https://alion.io/mcp/rest/get_company?id=1928545"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fthe-gentle-barn-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fthe-gentle-barn-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fthe-gentle-barn-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/the-gentle-barn-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fthe-gentle-barn-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3901526}},{"tool":"search_jobs","arguments":{"company":"gentlebarn.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3901526},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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