{"id":3376961,"url":"https://alion.io/job/the-mutual-group-associate-executive-operations-manager","title":"Associate Executive Operations Manager","company":{"id":2166758,"name":"The Mutual Group","domain":"themutualgroup.com","url":"https://alion.io/company/themutualgroup","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Management","role_family":"Management","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":75000,"max":85000,"currency":"USD","period":"year","gross":null,"usd_annual":85000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-27T00:00:00Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-10-30T00:04:10Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Department:\nExecutiveJob Description:\nThe Associate Executive Operations Manager serves as a key operational partner and designated backup to the Executive Operations Manager, providing advanced executive support, Board and governance coordination, and oversight of assigned Executive Office initiatives. The role exercises independent judgment manages highly confidential matters and helps ensure continuity and effectiveness of Executive Office operations.\nWork Arrangement:\nThis is an on-site position based at the TMG home office in West Des Moines, Iowa. Employees are required to work in the office during their regularly scheduled work hours.\nAccountabilities:\nBoard & Governance Support\nAssist in coordinating Board of Directors and committee meeting logistics, schedules, materials, communications, and related activities.\nPartner with executives, Legal, and other stakeholders to gather, organize, review, and distribute Board and governance materials.\nMaintain Board calendars, meeting schedules, governance records, resolutions, approvals, and other documentation as appropriate.\nAssist with the preparation and organization of Board books, presentations, agendas, minutes, and supporting materials.\nTrack Board-related action items, deadlines, approvals, and follow-up activities.\nHandle highly confidential Board, executive, legal, and organizational information with exceptional discretion.\nApply strong document-management and organizational practices to governance and executive records.\nExecutive Support & Partnership\nProvide high-level executive support for 2-3 senior executives, including complex calendar management, travel coordination, meeting preparation, expense management, and executive logistics.\nProactively manage executive priorities by anticipating needs, resolving scheduling conflicts, protecting executive time, and ensuring leaders are prepared for upcoming commitments.\nPrepare agendas, briefing materials, presentations, pre-reads, talking points, and other materials in advance of executive meetings.\nTrack decisions, commitments, deadlines, and follow-up items and proactively drive completion.\nServe as a trusted point of contact for internal and external stakeholders, using sound judgment and discretion when handling executive matters.\nDevelop a strong understanding of organizational priorities and executive responsibilities to appropriately prioritize requests and anticipate needs.\nExecutive Operations Manager Backup & Continuity\nServe as the designated backup to the Executive Operations Manager during planned and unplanned absences, assuming operational leadership and decision-making authority for the Executive Support Team and designated Executive Office functions.\nExercise delegated authority to establish priorities, assign responsibilities, manage workloads, and make operational decisions to ensure continuity and effectiveness.\nServe as a resource and informal mentor to Executive Assistants and support improvements to Executive Office standards, processes, and team operations.\nIndependently resolve operational challenges, competing priorities, and time-sensitive matters using sound judgment and established guidelines.\nServe as the primary point of contact for executive support operations during the Executive Operations Manager's absence, representing the function in leadership discussions as appropriate.\nMaintain a comprehensive understanding of Executive Operations Manager responsibilities, organizational priorities, and team operations to ensure seamless continuity and readiness for expanded leadership responsibilities.\nExecutive Operations & Special Projects\nLead or coordinate assigned executive and organizational projects from planning through completion.\nDevelop project plans, timelines, meeting cadences, action-item trackers, and status updates for assigned initiatives.\nCoordinate across departments to gather information, resolve dependencies, and maintain progress against deadlines.\nIdentify operational gaps, inefficiencies, and opportunities to improve executive support processes.\nSupport the development and documentation of executive office procedures, standards, and workflows.\nTake ownership of defined initiatives requiring a high level of confidentiality, organization, and cross-functional coordination.\nQualifications:\n7+ years of progressive executive support, executive operations, legal support, governance, or related professional experience.\nDemonstrated experience directly supporting senior executives; prior experience supporting a CEO, President, C-suite executive, or similar senior leader strongly preferred.\nExperience supporting a Board of Directors, Board committees, corporate governance activities, or executive leadership meetings strongly preferred.\nParalegal experience, legal administrative experience, or familiarity with corporate governance and legal documentation preferred.\nExperience coordinating projects involving multiple stakeholders, deadlines, and deliverables.\nExceptional organizational skills and attention to detail, with demonstrated ability to manage multiple high-priority responsibilities simultaneously.\nStrong written and verbal communication skills, including the ability to prepare polished executive-level materials.\nDemonstrated ability to work independently, anticipate needs, exercise sound judgment, and make decisions with limited direction.\nHigh degree of discretion, professionalism, emotional intelligence, and comfort handling highly confidential information.\nAdvanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.\nPay Range:\nAnticipated Hiring Range:\n$75,000 - $85,000 annual base salary depending on experience, qualifications, and geographic location \nBenefits:\nWe are proud to offer our full-time regular employees a robust benefits suite that includes:\nCompetitive base salary plus incentive plans for eligible team members\n401(K) retirement plan that includes a company match of up to 6% of your eligible salary\nFree basic life and AD&D, long-term disability and short-term disability insurance\nMedical, dental and vision plans to meet your unique healthcare needs\nWellness incentives\nGenerous time off program that includes personal, holiday and volunteer paid time off\nFlexible work schedules and hybrid/remote options for eligible positions\nEducational assistance\nBot-Filtering Mechanism\nThe Mutual Group uses a bot-filtering mechanism as part of its recruiting and hiring process. As a result, automated job applications or submissions may be rejected.\nEqual Opportunity Employer\nThe Mutual Group is an Equal Opportunity Employer. It is our policy to recruit, hire, train and promote individuals in all job classifications without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity or any other characteristic protected by law.\nKnow Your Rights: Workplace Discrimination is Illegal\nYour Rights Under USERRA\nApplicants requiring a reasonable accommodation due to a disability at any stage of the employment application process should contact .\nEmployment Verification\nThe Mutual Group participates in theE-Verify program and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. You are protected from employment discrimination based on your citizenship status and national origin.\nE-Verify Program Overview\nE-Verify Participation Poster\nAll offers of employment are contingent upon the successful completion of a background check.","description_format":"text","description_chars":7612,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Home office","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Property & Casualty Insurance"],"lifecycle":[{"event":"open","at":"2026-10-28T03:07:06Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":34,"reasons":["conf:5","win:early","comp:junior"],"computed_at":"2026-10-30T05:48:23Z"},"pay":{"stated_usd_annual":85000,"is_top_pay":false},"html_url":"https://alion.io/job/the-mutual-group-associate-executive-operations-manager","json_url":"https://alion.io/job/the-mutual-group-associate-executive-operations-manager.json","meta":{"generated_at":"2026-10-30T09:10:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13175,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2166758},"rest":"https://alion.io/mcp/rest/get_company?id=2166758"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fthe-mutual-group-associate-executive-operations-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fthe-mutual-group-associate-executive-operations-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fthe-mutual-group-associate-executive-operations-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/the-mutual-group-associate-executive-operations-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fthe-mutual-group-associate-executive-operations-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3376961}},{"tool":"search_jobs","arguments":{"company":"themutualgroup.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3376961},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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