{"id":3361082,"url":"https://alion.io/job/the-nature-conservancy-operations-specialist-3","title":"Operations Specialist","company":{"id":712964,"name":"The Nature Conservancy","domain":"nature.org","url":"https://alion.io/company/the-nature-conservancy","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":97,"open_postings":3,"ghost_share":0,"stale_share":0.333,"repost_share":0,"time_to_fill_p50_days":17,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Charlottesville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":67000,"currency":"USD","period":"year","gross":null,"usd_annual":67000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-27T21:22:41Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-01T13:13:49Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"What We Can Achieve Together:\nThe Operations Specialist provides in-person administrative, logistical, and operational support to help ensure the effective day-to-day functioning of TNC’s Charlottesville, VA Office. This position works as part of a team providing a broad range of operational support such as procurement, special events, meetings, IT, facility and records management.\nThe Operations Specialist works toward meeting program and business unit priorities by implementing approved operational plans and carrying out day-to-day operational activities. The position supports business unit priorities by coordinating operational processes, tracking deliverables, facilitating communication among stakeholders, and helping ensure operational activities are completed effectively and on schedule. They may coordinate office operations including workspace administration, vendor and supplier relationships, insurance documentation, emergency preparedness, records management, and operational compliance activities. The position supports employee engagement, (non-HR/ local) onboarding, trainings, staff meetings, retreats, and special events by coordinating logistics, communications, materials, scheduling, and participant support.\nThe Operations Specialist provides guidance and training to staff regarding operational procedures, business processes, purchasing practices, fleet policies, and related systems. They maintain accurate records, monitor compliance requirements, and support implementation of operational improvements that enhance efficiency and effectiveness across the business unit.\nRESPONSIBILITIES & SCOPE\nAct independently on assigned tasks and exercise independent judgment based on analysis and experience, referring difficult questions and unusual problems to supervisor;\nReceive, process, and distribute mail;\nProcess incoming checks for multiple departments, including document scanning;\nMonitor and provide phone reception services;\nManage the organization’s email address and Outlook mailing lists;\nRespond to routine staff and stakeholder questions and provide information about established processes, systems, resources, and Business Unit activities;\nFinancial responsibility includes purchasing, processing invoices and reimbursements, negotiating and contracting with vendors, preparing and submitting expense reports, and participating in budget preparation;\nAssist with administrative/project support for other teams as needed and as capacity exists;\nMaintain office systems, equipment, and vendor relationships including multi-function printer, Sonitrol security system and appliances;\nServe as the primary liaison with the building landlord to address facility, parking, and vehicle issues, as well as communicate landlord notices to staff;\nCollaborate with staff, volunteers, vendors, and internal and external partners to foster productive, high-trust working relationships;\nCoordinate special events, including managing schedules, drafting communications, curating participant lists, overseeing logistics, and ensuring technology readiness;\nProvide reception support during office events and meetings;\nEnsure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements;\nDemonstrate sensitivity in handling confidential information;\nSupport local vehicle fleet operations, including maintaining state registrations, insurance cards, and related documentation;\nSupport laptop distribution for new staff and replacement devices;\nServe as the primary Notary Public supporting the Charlottesville office; and\nCoordinate staff recognition and gift distribution for employee work anniversaries.\nWe’re Looking for You:\nAre you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience in leading a diverse, multi-disciplinary team. The ideal candidate should have exceptional communication and collaboration skills and experience designing, organizing, and directing complex projects. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!\nWhat You’ll Bring:\nBachelor’s degree and 2 years related experience or equivalent combination;\nExperience coordinating operational, administrative or business processes;\nExperience managing multiple projects and competing priorities;\nExperience organizing meetings, events, or operational logistics; and\nExperience working across teams and communicating with a wide range of people\nDesired Qualifications:\nMulti-lingual skills and multi-cultural or cross-cultural experiences are appreciated;\nExperience in facilities, operations, procurement, fleet, or administrative management;\nStrong organization skills, accuracy, and attention to detail;\nAbility to analyze information for the purpose of coordinating and planning activities and solving problems;\nExcellent customer service skills and focus;\nExperience in business writing, editing, and proofreading; and\nExperience interpreting guidelines to achieve desired results.\nSalary Information:\nThe starting pay range for a candidate selected for this position is generally within the range of $60,000-$67,000. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.\nWho We Are:\nThe Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s many reasons to love life inside TNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.\nOne goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant’s unique experience. Please apply - we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and stay for the people.”\nWhat We Bring:\nSince 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!\nTNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our Benefits and Perks here.\nWe’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ.\nOur recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible.\nEmployees must submit their application by logging into Workday and applying via the Jobs Hub.\nThe Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.\nThe successful applicant must meet the requirements of The Nature Conservancy's background screening process.\nDo you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!\nTNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to  with Request for Accommodation in the subject line.","description_format":"text","description_chars":9459,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Life insurance","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Environmental Science","Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-27T21:22:41Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 15 · green card filings: 1","filings_12m":15,"filings_prev_12m":15,"green_card_filings_12m":1,"median_offered_wage_usd":99063,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":4,"expected_fill_days":17,"reasons":["conf:3","win:early","comp:junior"],"computed_at":"2026-11-01T06:10:25Z"},"pay":{"stated_usd_annual":67000,"is_top_pay":false},"html_url":"https://alion.io/job/the-nature-conservancy-operations-specialist-3","json_url":"https://alion.io/job/the-nature-conservancy-operations-specialist-3.json","meta":{"generated_at":"2026-11-01T19:42:38Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30292,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":712964},"rest":"https://alion.io/mcp/rest/get_company?id=712964"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fthe-nature-conservancy-operations-specialist-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fthe-nature-conservancy-operations-specialist-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fthe-nature-conservancy-operations-specialist-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/the-nature-conservancy-operations-specialist-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fthe-nature-conservancy-operations-specialist-3"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3361082}},{"tool":"search_jobs","arguments":{"company":"nature.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3361082},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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