Inventory Coordinator

Who We Are

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description:

Position Purpose summary:

The Inventory Coordinator will be responsible for managing inventory (Food, Durable Goods and Toys) using a computerized system, as well as moving inventory physically within the facility. The primary objective will be to maintain accurate and adequate levels of stock in the correct locations to meet daily distribution demands while minimizing excess supply. At times, the Inventory Coordinator will also be called upon to perform standard warehouse duties like receiving, sorting, put-away, picking and shipping of primarily food products (but may also include durable goods and toys). The position requires regular use of power equipment (forklift, power cart) along with some manual work, and the use of computer systems to help supply donated goods to member agencies who help the needy in our communities.

Accountabilities:

Warehouse

• Oversee Inventory Reconciliation by ensuring accuracy of system data when compared with physical inventory in locations and zones.
• Ensure proper stock levels of warehouse inventory and MRO goods are maintained; identify shortages of both available space and product through audits.
• Use Warehouse Management System/ Inventory Management System (Foodcopia) to record/ facilitate warehouse operations.
• Maintain updated and accurate records of inventory (Food, Durable Goods and Toys), including transfers and cycle counts.
• Track rates of accuracy including returns of defective items to inform quality control decisions.
• Responsible for Put-away from receiving, replenishment, and all other movements of inventory both physically and systemically.
• Ensures accurate movement of Raw Materials into Production and verify counts of final Finished Goods produced daily coming out of Production. Move inventory from production into reserve storage.
• Record and report all wastage from receiving, warehouse and production, while reporting to management for write off auditing.
• Ensure that Best Before and Expiry dates are adhered to and maintain FEFO/FIFO principles in inventory handling.
• Ensure that daily order instructions from Management are performed to enable picking.
• Perform other warehouse tasks operating power equipment as required.

General

• Prepare, complete, and submit documentation in a timely manner as required.
• Maintain a clean and organized work environment.
• Adhere to the Salvation Army Policy & Procedure Manual, ODC Policy & Procedure Manual and ODC Health & Safety Guidelines
• Ensure all comments regarding goods and/ or services from Ministry Units, suppliers or other contacts are communicated to Management in a timely manner.
• Wear the appropriate safety/ Personal Protective Equipment and maintain a clean uniform.
• Ensure all work is completed in a safe manner, in accordance with the Ontario Occupational Health & Safety Act (OHSA), TSA policy, WSIB, CVOR, WHMIS and all other regulatory requirements.
• Responsible to report any infractions or problems in accordance with policy and procedure.

Perform other related duties as assigned.e for operating and inspecting specialized equipment to sort, transport, store, and build skids.

WORKING CONDITIONS:

• This is a regular full-time position based on 40 hours per week.
• The Supervisor will set the hours of work and work schedule.
• Work is typically performed in a warehouse environment with exposure to handling garbage, monotony of work (repetitive tasks), and various odors.
• Duties involve some work in freezers and refrigerators.
• Ability to lift/move up to 39 lbs. without assistance.
• This job requires reaching, bending, and stooping frequently, working in a sitting, and standing position for periods of time.

Normal hours of work: Monday to Friday 6:30 a.m. to 3:00 p.m. and includes a½ hour unpaid meal break. Able to adopt a flexible work schedule during peak and/ or seasonal times.

The above responsibilities must be performed in keeping with The Salvation Army’s Mission, Vision, and Values, in a professional manner, upholding our code of conduct.

EDUCATION, EXPERIENCE, QUALIFICATIONS, CERTIFICATIONS, SKILLS:

Education, Qualifications and Certifications:

• Completion of a formal post-secondary program of one academic year in a related field.
• Current Forklift Operators Certificate.

Experience and Skilled Knowledge Requirements:

• At least 2 years of related experience in working with inventory management systems.
• Knowledge of inventory processes.
• Proficient with computers, Office Suite, and other standard office technology
• Familiarity with WMS and Inventory Management software.

Alternative combinations of education and experience may be considered.

Skills and Capabilities:

• Represent the organization in a professional and engaging manner.
• Self-motivated and disciplined.
• Good organizational and time management skills.
• Attention to detail, problem solving, and analytical skills.
• Proven attention to detail and the ability to follow legislation, directions, policies, procedures, and well-defined steps.
• Reliable, self-motivated and confidential.
• Ability to work in a team setting as well as independently.
• Proven organizational and communication skills, both verbal and written.
• Excellent verbal and written communication skills
• Ability to perform several tasks concurrently with ease and professionalism.
• Able to work in a consultative, diplomatic, and tactful manner.
• Organizational/ time-management skills to plan and manage the workload.
• Ability to maintain information in confidence and exercise good judgement.
• Ability to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check screening as required.
• Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.

Compensation:

Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email [email protected] if you have a need for any accommodation and we will be pleased to discuss this with you.