{"id":3770058,"url":"https://alion.io/job/the-sutherland-executive-coordinator","title":"Executive Coordinator","company":{"id":694356,"name":"The Sutherland","domain":"thesutherland.group","url":"https://alion.io/company/thesutherland","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kelowna, Canada"],"countries":["CA"],"hiring_countries":["CA"],"hiring_countries_total":1,"salary":{"min":60000,"max":70000,"currency":"CAD","period":"year","gross":null,"usd_annual":50132},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-04T18:28:45Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-07T14:11:59Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"The Executive Coordinator provides executive, administrative, project, and business support to the Vice President, Operations and senior leadership team. This role is responsible for managing executive schedules, coordinating meetings and travel, preparing reports and business documentation, tracking action items and deadlines, and supporting communication across departments. The Executive Coordinator also supports project startup activities, bid and proposal administration, document control, contract and compliance documentation, business development initiatives, and leadership programs. Acting as a central point of coordination between leadership, project teams, operations, accounting, and external stakeholders, this role helps ensure business priorities, projects, and administrative processes are organized, tracked, and completed efficiently.\nLocation: This position is ideally based in West Kelowna, BC, working closely with the Vice President, Operations and leadership team. We recognize that exceptional talent can be located outside the region, and remote work may be considered for the right candidate based on experience, qualifications, and alignment with the needs of the role.\nWhy Join the Sutherland Group?\nDiverse career opportunities across transportation, logistics, industrial services, and construction\nCompetitive pay, comprehensive rewards, and benefits\nOpportunities to build a long-term career, not just a job\nA collaborative culture built on safety, respect, and transparency\nMeaningful work that supports the success of multiple businesses and teams\nLocal roots and proud supporters of the communities where we live and work\nCompensation\n$60,000 - $70,000 per year\nCompensation will be commensurate with experience, qualifications, and overall alignment with the requirements of the role.\nResponsibilities\nCoordinate executive calendars, meetings, travel, and administrative priorities for the Operations and leadership team.\nPrepare reports, presentations, meeting materials, executive correspondence, and business documentation.\nTrack action items, commitments, deadlines, and key initiatives to ensure timely follow-through and accountability.\nSupport project startup activities, including permits, compliance documentation, vendor onboarding, and project administration.\nCoordinate bid submissions, proposals, client documentation, tender packages, and business development activities.\nManage records, document control, contracts, approvals, filing systems, and other corporate administrative processes.\nSupport leadership initiatives, onboarding activities, meetings, employee events, and organizational programs.\nAct as a central point of coordination between leadership, project teams, accounting, operations, clients, vendors, and external stakeholders.\nAdditional responsibilities may be assigned as required.\nQualifications\nDiploma, certificate, or equivalent experience in Business Administration, Office Administration, Project Administration, or a related field.\n2+ years of experience in executive support, administration, project coordination, business support, or a similar role.\nStrong organizational, time management, multitasking, and problem-solving skills with a high degree of accuracy and attention to detail.\nProficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.\nExcellent written and verbal communication skills, with the ability to manage confidential information and build relationships across all levels of an organization.\nExperience supporting senior leaders and coordinating projects, business initiatives, meetings, or administrative processes is considered an asset.\nExperience with bid coordination, document control, contract administration, compliance documentation, or business development support is considered an asset.\nFamiliarity with ERP, CRM, project management, or document management systems is considered an asset.\nBenefits & Total Rewards\nExtended health, dental and vision\nLife and travel insurance coverages\nComprehensive wellness and paramedical support\nEmployee assistance program\nGenerous pension matching\nReferral bonus opportunities\nAbout Sutherland Group\nThe Sutherland Group is a family of companies operating across transportation, construction, forestry, environmental, mining, marine, and industrial services. For 30 years, we have invested in our people, supported career growth, and delivered exceptional work for our customers and communities.\nJoin the Team\nReady to build your career with a team that lives its values every day? We seek people who are Curious & Adaptable, Trustworthy, Humbly Confident, Better Together, and ready to Make It Happen. We'd love to hear from you.\nDifferent perspectives build better teams. The Sutherland Group of Companies is an equal employment opportunity employer. We are committed to hiring a diverse workforce and ensuring equity, diversity, and inclusivity in the workplace. We encourage applications from any protected basis such as persons with disabilities, women, LGBTQ2S+ persons, Indigenous/Aboriginal People of North America and any other basis under applicable law.","description_format":"text","description_chars":5144,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity","Insurance coverage"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-04T21:20:38Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":24,"reasons":["conf:4","win:early","comp:junior"],"computed_at":"2026-11-07T05:47:08Z"},"pay":{"stated_usd_annual":50132,"is_top_pay":false},"html_url":"https://alion.io/job/the-sutherland-executive-coordinator","json_url":"https://alion.io/job/the-sutherland-executive-coordinator.json","meta":{"generated_at":"2026-11-07T16:50:08Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24106,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":694356},"rest":"https://alion.io/mcp/rest/get_company?id=694356"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fthe-sutherland-executive-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fthe-sutherland-executive-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fthe-sutherland-executive-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/the-sutherland-executive-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fthe-sutherland-executive-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3770058}},{"tool":"search_jobs","arguments":{"company":"thesutherland.group","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3770058},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}