{"id":1774741,"url":"https://alion.io/job/the-unity-council-human-resources-coordinator","title":"Human Resources Coordinator","company":{"id":1945996,"name":"The Unity Council","domain":"unitycouncil.org","url":"https://alion.io/company/unitycouncil","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Oakland, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":31,"max":36,"currency":"USD","period":"hour","gross":null,"usd_annual":72000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"HIPAA","optional":false},{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-10-01T22:32:00Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-12T22:42:02Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Title: Human Resources Coordinator\nReports To: Senior Human Resources Manager\nDepartment: Human Resources\nLocation: Oakland, CA\nSchedule: Monday through Friday\nTravel: Local travel may be required\nEmployee Status: Regular, Full-Time, Non-Exempt\nUnion: N/A\nSupervises: N/A\nBenefits\nTwo weeks of paid vacation a year, sick time, 14 holidays, up to five floating holidays based on employment status, medical and dental benefits on the first of the month following 30 days of employment, life insurance policy at no cost to employees (with the option of increasing policy amount), flexible spending account for medical and dependent care costs, commuter benefits, 403(b) with employer match, and other benefits. We foster a joyful workplace and offer opportunities for professional development and growth.\nAgency Summary\nThe Unity Council is a non-profit Social Equity Development Corporation with an over 60-year history in the Fruitvale neighborhood of Oakland. Our mission is to promote social equity and improve quality of life by building vibrant communities where everyone can work, learn, and thrive.\nOur programs aim to provide the community with the tools, knowledge, and resources to transform their lives and ultimately achieve their long-term educational, career, and financial goals. These holistic programs and services reach more than 10,000 individuals and families annually in five languages. Programs include early childhood education, youth mentorship and leadership development, employment services, career readiness training, housing and financial stability, senior citizen services, affordable housing and neighborhood development, and arts and cultural events. Our work expands beyond the Fruitvale district and now reaches across Oakland and into Contra Costa County. The Unity Council employs a diverse workforce of more than 300 people who reflect the linguistic, cultural, and ethnic identity of the communities we serve.\nDepartment Summary\nThe Human Resources Department supports The Unity Council throughout the employee lifecycle, from recruitment and onboarding through employee development and separation. HR oversees recruitment, employee relations, benefits and leave administration, compliance, workers’ compensation, reasonable accommodations, payroll support, employee engagement, and HR data and reporting. The department partners with managers and leadership to address workforce needs, promote consistent and equitable employment practices, use workforce data to inform decision-making, and ensure compliance with applicable laws and organizational policies. HR also works to foster a positive, inclusive, and supportive workplace aligned with The Unity Council’s mission and values.\nPosition Summary\nThe Human Resources Coordinator provides administrative and operational HR support across the employee lifecycle, including support for the organization’s Head Start program and its workforce needs. The Coordinator has primary responsibility for leave administration and workers’ compensation coordination, maintains accurate HR records, tracks deadlines, communicates process requirements, and ensures documentation is timely and compliant with applicable federal, state, and organizational requirements. Complex, sensitive, or high-risk matters are escalated to HR leadership for determination.\nEssential Duties and Responsibilities\nThe duties and responsibilities include, but are not limited to the following:\nLeave Administration\nCoordinate all leaves of absence, mandated (FMLA, CFRA, Pregnancy Disability Leave, ADA/FEHA accommodation-related leave, Paid Family Leave, State Disability Insurance) and non-mandated, including requests, forms, notices, documentation, and tracking.\nServe as initial point of contact for employees, supervisors, and leave administrators; draft eligibility, designation, approval, denial, and extension correspondence.\nMaintain accurate leave records, track statutory and internal deadlines, and support return-to-work processes.\nMaintain confidentiality and compliance with HIPAA, medical-file separation, and record retention requirements.\nEscalate complex or high-risk matters, including ADA/FEHA interactive process determinations, to HR leadership.\nWorkers’ Compensation\nCoordinate workers’ compensation claims in compliance with California and federal requirements, including injury reporting, DWC-1 claim forms, employer’s reports of injury, and OSHA recordkeeping support.\nServe as liaison among employees, supervisors, claims administrators, and medical providers; track claim and case status to ensure timely response and resolution.\nMaintain work status reports and documented restrictions; support return-to-work and modified-duty coordination.\nEscalate complex, litigated, or sensitive claims to HR leadership.\nHR Administration, Records, and Reporting\nProcess new-hire paperwork, HRIS updates, status changes, transfers, promotions, and termination documentation.\nMaintain personnel files, employee records, and HR databases including APD and the learning management system (LMS), with accuracy and appropriate data security.\nRespond promptly and professionally to employment verifications, unemployment insurance claims, wage and garnishment notices, and other third-party inquiries.\nMaintain HR calendars, trackers, and deadlines; support HR audits and compliance reporting.\nRespond to routine HR inquiries from applicants, employees, and supervisors, escalating complex matters as needed.\nRecruitment, Onboarding, and Benefits Support\nSupport the HR Manager with recruitment administration: posting openings, initial resume screening, interview scheduling, background checks, and pre-employment requirements.\nPrepare onboarding materials and support orientation logistics and new-hire follow-up.\nAssist with benefits enrollment and routine employee questions on health, dental, vision, retirement, and other offerings, communicating clearly and empathetically.\nProvide administrative support during Open Enrollment, including employee communications, deadlines, and accurate processing of elections.\nGeneral Support\nPerform duties that support the administration, operations, compliance, and delivery of services for the organization’s Head Start program, as applicable to the position.\nProvide logistical support for HR-sponsored training (scheduling, materials, LMS completion tracking) and for the performance review cycle (calendaring, forms distribution, completion tracking).\nSupport HR projects and organizational initiatives; always maintain confidentiality of employee information; perform other duties as assigned.\nQualifications\nBilingual in English/Spanish required.\nBachelor’s degree in Human Resources, Business Administration, or a related field, with PHR/SHRM certification being a plus.\nRelevant combination of education, training, and professional experience may be considered in lieu of a degree.\nA minimum of 2-3 years of experience in HR or administrative support is preferred.\nExperience with HR software (ADP is preferred), recruitment processes, and labor laws are highly desirable.\nStrong organizational, communication, and interpersonal skills are essential.\nThe ability to maintain accurate records, handle confidential information, and manage multiple tasks while prioritizing effectively is required.\nProficiency in MS Office (Word, Excel, PowerPoint) and HRIS systems is a must.\nComfortable working in a fast-paced environment and supporting a variety of HR functions.\nAbility to respond to employee inquiries and resolve HR-related issues efficiently.\nPhysical Requirements\nAbility to sit and work at a computer for extended periods of time.\nAbility to communicate effectively in person, by telephone, and through electronic communication.\nAbility to occasionally stand, walk, bend, reach, and move throughout office and program locations.\nAbility to occasionally lift and carry materials weighing up to 20-30 pounds.\nAbility to travel between organizational locations and attend meetings, trainings, and events as needed.\nAbility to perform the essential functions of the position with or without reasonable accommodation.\nPre-Employment Requirements\nBackground/fingerprints\nReference Checks\nThis description is not intended to be construed as an exhaustive list of duties, responsibilities or requirements for the position. This position may change or assume additional duties at any time.\n*** Please submit your cover letter and resume. ***\nThe Unity Council is an Equal Opportunity Employer.","description_format":"text","description_chars":8516,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Spanish","level":"Proficiency (C2)","optional":false},{"language":"English","level":"Proficiency (C2)","optional":false}]},"benefits":["Equity","Life insurance","Parental leave","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services"],"lifecycle":[{"event":"open","at":"2026-10-03T16:14:43Z"}],"visa":[],"liveness":{"score":74,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.817,"p_room":0.9,"age_days":10,"expected_fill_days":29,"reasons":["conf:4","win:mid","comp:junior"],"computed_at":"2026-10-12T06:55:09Z"},"pay":{"stated_usd_annual":72000,"is_top_pay":true},"html_url":"https://alion.io/job/the-unity-council-human-resources-coordinator","json_url":"https://alion.io/job/the-unity-council-human-resources-coordinator.json","meta":{"generated_at":"2026-10-13T02:31:46Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3816,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1945996},"rest":"https://alion.io/mcp/rest/get_company?id=1945996"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fthe-unity-council-human-resources-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fthe-unity-council-human-resources-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fthe-unity-council-human-resources-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/the-unity-council-human-resources-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fthe-unity-council-human-resources-coordinator"}]}