{"id":2538384,"url":"https://alion.io/job/the-vanguard-group-administrative-senior-associate","title":"Administrative Senior Associate","company":{"id":253,"name":"The Vanguard Group","domain":"vanguard.com","url":"https://alion.io/company/vanguard","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":82,"open_postings":85,"ghost_share":0.047,"stale_share":0.494,"repost_share":0.2,"time_to_fill_p50_days":26,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Malvern, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":51000,"max_usd":101000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1667},"experience_years_min":1,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-14T14:59:32Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-21T03:50:35Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"We are seeking a highly organized, proactive, and professional Administrative Assistant to support the Board Relations team within the Office of the Corporate Secretary. This role operates in a fast-paced, high-visibility environment and requires exceptional organizational skills, professionalism, and the ability to manage competing priorities effectively.\nThis role requires exceptional stakeholder management, strong communication skills, and the ability to effectively manage competing priorities. The successful candidate will coordinate complex calendars, support executive, and board-related activities, and serve as a key liaison with internal and external stakeholders.\nThis position plays a critical role in planning and executing board committee meetings, managing travel arrangements, partnering with event planning teams, and coordinating industry guest speakers. The individual will interact directly with senior leaders, board members, and external stakeholders, requiring a high level of discretion, professionalism, and attention to detail.\nFlexibility in working hours is needed to support meetings and events that may occur outside of standard business hours.\nResponsibilities\nManage complex calendars and scheduling for senior leaders and key stakeholders.\nCoordinate board committee meetings, including logistics, travel arrangements, and event planning activities.\nPartner directly with board members, industry guest speakers, and external stakeholders.\nPrioritize multiple requests and deadlines while maintaining a high level of accuracy and responsiveness.\nBuild strong relationships across internal and external stakeholder groups.\nSupport events and special initiatives involving executive leadership and high-profile participants.\nDemonstrate flexibility and adaptability to meet changing business needs and schedules.\nQualifications\nMinimum 1+ years of administrative, executive support, or related experience, preferably within a mid- to large-sized corporate environment.\nProven experience managing complex executive calendars and schedules, travel coordination, meeting planning, documentation, data entry, and internal/external communications.\nProficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with collaboration tools such as SharePoint and Teams.\nStrong time management, organizational, and prioritization skills with exceptional attention to detail.\nExcellent verbal and written communication skills and the ability to interact professionally with a wide range of stakeholders.\nAbility to manage multiple priorities simultaneously in a fast-paced environment while maintaining accuracy and responsiveness.\nDemonstrated ability to handle confidential and sensitive information with discretion and sound judgment.\nProfessional demeanor with the ability to work independently and collaboratively across teams.\nHigh school diploma or equivalent combination of education and experience required; Associate’s degree, administrative certification, or related training preferred.\nFlexibility to support meetings, events, and business needs outside of standard working hours.\nSpecial Factors\nSponsorship\nVanguard is not offering visa sponsorship for this position.About Vanguard\nAt Vanguard, we don't just have a mission-we're on a mission.\nTo work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.\nHow We Work\nVanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. 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