Maintenance Planner - Ripon

JOB SUMMARY

The Technical Maintenance Planner converts approved maintenance requests into safe, technically complete, resource-ready job plans. The position verifies work scope, prepares job packages, estimates labor and duration, coordinates parts, tools, contractors, permits, and equipment access, manages the planning backlog, and supports weekly and outage scheduling. Working across Maintenance, Operations, Engineering, Reliability, EHS, Quality, Procurement, and Storeroom, the Planner maintains accurate JDE and MaintainX information and improves plans using technician feedback, equipment history, and reliability findings. The role supports increased wrench time, schedule compliance, PM/PdM execution, work quality, backlog health, and equipment reliability while reducing emergencies and unplanned work.

ESSENTIAL FUNCTIONS

Review and screen work requests for clarity, correct asset and location, duplication, priority, work type, and planning requirements.

Conduct field walkdowns to verify scope, equipment condition, access, operating constraints, downtime needs, safety requirements, and the appropriate repair method.

Develop standardized, step-by-step job plans containing labor, skills, crew size, duration, parts, materials, tools, contractors, permits, procedures, drawings, safety controls, cost information, and completion criteria.

Apply precision maintenance requirements, including alignment, balancing, torque, lubrication, cleanliness, calibration, measurement, and tolerances where applicable.

Identify, reserve, order, kit, and stage required parts and materials; coordinate special tools, rental equipment, contractors, and external services.

Maintain a prioritized, risk-based backlog with accurate status, constraints, ownership, aging, target dates, and next actions.

Confirm that work meets the ready-to-schedule standard for scope, safety, labor, parts, tools, access, downtime, completion criteria, and feedback requirements.

Build the proposed weekly schedule from fully planned work and load it against available labor by craft and skill, PM/PdM commitments, production windows, absences, and contractor availability.

Coordinate the weekly work-management cadence, including backlog screening, detailed planning, parts review, prioritization, schedule freeze, kitting, handoff, and daily blocker review.

Use JDE as the work-order, asset, costing, labor, material, and history system of record; use MaintainX for technician-ready procedures, checklists, photos, field information, and mobile execution according to site governance.

Review completed work orders for actual labor, parts used, completion notes, cause information, photos, follow-up needs, and lessons learned before closure.

Participate in RCA, RCM, PM optimization, bad-actor review, OEE improvement, defect elimination, equipment criticality, and other reliability initiatives.

Monitor and communicate planning coverage, schedule loading, schedule compliance, emergency work, PM compliance, ready backlog, backlog aging, parts readiness, rework, and closure quality.

Maintain clear role boundaries: the Planner prepares and coordinates work; the Maintenance Supervisor assigns technicians and controls daily execution.

KEY PERFORMANCE EXPECTATIONS

Increase fully planned non-emergency work toward 80% or more.

Achieve and sustain weekly schedule compliance of 80% or better.

Maintain approximately two to four weeks of ready backlog by craft.

Improve PM/PdM on-time completion and reduce emergency and urgent work toward less than 20% of available maintenance labor.

Improve parts readiness, estimate accuracy, job-plan reuse, work-order feedback, and asset/BOM data quality.

QUALIFICATIONS

Must be 18 years or older and possess a high school diploma or GED equivalent. Technical education, apprenticeship, or maintenance and reliability certification is preferred.

Five or more years of progressive industrial or facilities maintenance experience is preferred. This includes planning, scheduling, reliability, supervision, or technical coordination.

Working knowledge of mechanical, electrical, controls, PLCs, VFDs, hydraulics, pneumatics, refrigeration, boilers, utilities, processing equipment, and facility infrastructure. Ability to interpret blueprints, schematics, P&IDs, OEM manuals, specifications, parts diagrams, and maintenance procedures.

Strong CMMS/EAM and Microsoft Office skills. JDE and MaintainX experience is preferred.

Knowledge of preventive, predictive, and corrective maintenance; precision maintenance; LOTO; permits; OSHA; and applicable environmental, quality, and regulatory requirements.

Strong communication, organization, facilitation, analytical, problem-solving, and cross-functional coordination skills.

Commitment to safety, quality, reliability, continuous improvement, and The Wine Group values.

PHYSICAL DEMANDS

Ability to conduct field walkdowns and work in offices, shops, production, warehouse, utility, indoor, and outdoor environments.

Ability to stand, walk, bend, stoop, twist, climb stairs, access equipment areas, wear required PPE, and lift or carry up to 50 pounds at varying frequencies, subject to applicable accommodation.

Ability to provide occasional off-shift, weekend, shutdown, and emergency support. 

COMPENSATION

Hiring Salary Range Posted: $83,400– 125,000

Actual compensation will be based on factors such as experience, skills, knowledge and abilities, education, and other position-related factors.

At The Wine Group, we are proud to be an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status or other characteristic protected by law.